Minutes - 1998 - Eagle Public Library - 02/21/1998 - Regular EAGTF PUBLIC LIBRARY BOARD MINUTES OF FEBRU?,RY 21, 1998 \\Pjf//
I. The meeting was called to order by Susan at 0:00 A.M. Susan, Terry,
Terri, Pat, Shara Dene and Ann were present
II. New Library Planning:
A. The board discussed the proposal from Lynn Melton, offering
her professional services to prepare for the opening of the new
library. Terry/Pat made a motion to contract with Lynn Melton
for development of the long range plan and technology plan, cost
$3,000; automation of catalogue and circulation service, cost
$6,000; and staffing for new library, cost $1,200. Total cost:
$10,200. Motion passed unanimously. Susan will contact Lynn.
B. Janice and Ann will co-ordinate the opening day collection.
C. Betty Miller will be asked to co-ordinate the volunteers to
move materials.
D. Tom Ensley will co-ordinate the acquisition of specialized
library equipment and supplies.
E. The Wild West will host a celebration for the library bond
passage on March 14.
III. The next meeting date will be March 9, 1998 at the library at 6:30 P.M.
Following will be a combined building committee meeting at 7:00 P.M.
IV. Adjournment: 9:05 A.M.
EAGLE PUBLIC LIBRARY BOARD MINUTES / /
CJ
FEBRUARY IF, 1998
I. The meeting was called to order at 6:30 P.M. by Susan at City Hall
Present were Susan, Pat, Shara Dene and Ann. Terry came later.
II. Approval of Minutes: The minutes for January 12, 1998 will be held
until the next meeting.
III. Financial Report: The report was available to the end of Dec. 1997.
Our budget is on track. We will study further at the next meeting.
IV. Approval of Bills: Bills totalling $1,556.07 were submitted. Shara
Dene/Pat rrade nation to approve. Notion passed unanimously.
V. Director's Report:
A. The board discussed the yearly spread sheet for statistics.
B. The management of the Wild West will provide cake, coffee,
and balloons to celebrate the Bond passage. The Friends will
coordinate.
C. Thank you notes will be sent to the merchants who advertised
the Bond on their reader boards. Susan will write the letter.
D. The internet training on Saturday went great. More will be
offered in the furture.
VI. Library Status Update: Zbm Ensley presented items that need to be
decided soon.
A. Computer and security system
B. Operating Budgets
C. Phone system
D. Furnishings Pick Timmerman of Worden Furniture is being
consulted.
VII. Proposal from Consultant: Lynn Melton offered her services for hire
for the construction process of the new library. Services available are:
A. Long range plan
B. Technology plan
C. Automation of catalog & circulation services
D. Opening day materials collection
E. Specialized library equipment & supplies
F. Staffing
The Board will discuss her plan very soon.
VIII. Next Meeting: February 21, at 8:00 A.M.
IX. Adjournment: 7:00 P.M.
A meeting with interested parties for the new library followed.
Minutes of the Eagle Library Board for 12 January 1998
Attending: Susan
Anne
Terry
Pat
Stan
Jean
Lorain
Meeting called to order at Library 7:00pm MT.
Minutes of the last meeting; Terry did not have the minutes for review. Tabled.
Financial Report; Anne presented the financial reports for October and November
and presented the balance sheet from the city.
Bills for January were presented Terry moved to pay the bills Pat
2"d approved unanimous.
Directors report; Anne presented the directors report noting that the spreadsheet
had stopped totaling the results. Jean will check out the problem and fix.
Anne noted that people are asking about the new library building.
Old Business: Library building and the Bond
1) Flyers Rick has talked with Bob Halley and Susan will write a letter to Bob
asking that information flyers be sent out with the Eagle School children.
2) Mass mailing 5258 addresses Susan asked for details as to cost, The
postmaster suggested sending flyers out the Thursday before the vote.
3) Friend will come to the library to count and sort the mailing on the 28th at
2:00pm, Jean will pick-up the mass mailing trays .
4) Posters Anne will pick-up the posters for city hall tomorrow, Pat made a
list of all businesses along State street.
5) Discussion on approach to the businesses to display posters.
6) Discussion on the reader boards noting VOTE February 3rd
7) Discussion on approaching Albertsons
8) Community contacts were discussed
9) Media contacts Susan talked with Grace I'Ceat channel 6 about comming
to the library and filming
10) Discussion on holding an Internet class, Terry will hold an Internet class
January 31St
11) Telephoning on the week-end before the vote was discussed, Stan
mentioned that the city counsel might help with names, A script and
information were discussed
12) Stan suggested contacting Frank Thomas at the Eagle Express
13) Sandwich board was discussed
Special meeting planned for January 26th 7:00pm at City Hall to go over plans for
election
Susan gave a report on the community police and the fire department repairing the light
on the back porch of the library and suggested a thank-you note
Next regular meeting 9 February 1998 7:00pm MT at the Library