Minutes - 1996 - Eagle Public Library - 08/12/1996 - Regular EAGLE PUBLIC LIBRARY BOARD MINUTES
AUGUST 12, 1996
I. The meeting was called to order by Donna at 7:05 P.M. Ann, Susan, Donna,
Pat and Shara Dene were present. Gary was excused and Stan was absent. Guests
were Mayor Charles Bower and Architect Tom Ensley.
II. Mayor Bower presented and explained the library portion of the city's
preliminary budget for FY1996/97. As of October the city will begin tracking
the budget on a month to month basis so that the library will know where they
stand. On strategic annual goals, the city council funded $23,000, part of which
is to be used to develop a bond issue for a new library, and consultants for
funding capabilities, grants, etc. The city has not yet passed this budget. A
budget workshop is to be held August 20, 1996. No objection was made by
Mayor Bower to have the library board approach the Merrils regarding the
possibility of obtaining part of their land donation for a library site.
III. Tom Ensley presented diagrams and designs of the Caldwell and Meridian
libraries and explained how these communities went about procuring land and
a bond issue, and how some of the problems these communities had were solved,
also their plans for future expansion. Tom stated that we should plan for $80
to $85 per square feet.
IV. Approval of minutes. Minutes of July 8, 1996 were approved by unanimous
consent.
V. Financial Report: There is some discrepency with the city report and the
library. Ann will check on how the city posts the bills to clarify their book-
keeping so that it jives with ours and get a clarification of expenditures for
purchase of a outer with the money from this year's budget.
VI. Approval of bills: Bills were reviewed and approved for a total of $859.81.
VII. Director's Report and Statistics: Adult circulation, magazines and video
statistics have increased.
VIII. Committee Report: None
IX. Unfinished Business: Buying a computer for public use was discussed using
the U. S. West grant for this purpose which would amount to approximately $4,000.
which would buy a computer, software and furniture. If the grant is given we will
be able to purchase the above items, if not, funds could be taken from the budget.
Susan suggested that we buy more software and less videos next year if there
isn't enough irony for software. The board is in agreement, more discussions will
follow in future meetings.
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Minutes of August 12, 1996
X. New Business: A letter was received from Garden City Library Board regarding
compensation for Eagle patrons using their library. A list of approximately
75 residents was sent to Ann. A letter in reply was sent stating that the Eagle
Board would bring this matter up at the August 12th meeting. Susan will write a
letter to Garden City Board stating that we appreciatc: their service to our
patrons, but it has come too late, in view of the fact that our budget is set for
the coming year. We can consider this proposal next spring when we begin a new
budget.
Ada County Reciprocal: Dian Hoffpauir, librarian from Ada County Library, stated
that she will bring up this agreement to her board at their August meeting. She
felt strongly that the board will continue the contract for the coming year. Dian
will let Ann know of the board's decision.
Grant Applications: Janice has been working on the grant applications, Idaho
Community Foundation and U. S. West. Idaho Community Foundations has received
the application and Eagle notification will be in November 1996.
IX. Friends of the Library: No report
XII. Public comments: None
XIII. Next meeting: September 9, 1996.
XIV. Meeting adjourned at 10:00 1. M.