Minutes - 1993 - Eagle Public Library - 05/17/1993 - Regular EAGLE PUBLIC LIBRARY BOARD MEETING
MAY 17 , 1993
7 :30 p.m. Meeting called to order.
Present: Pat Krasan, Liz Horn, Marcia Beckwith. Lynn Melton, Ann
Gallinger. Joan Hill. Stan Bastian
1 . Minutes read and approved. Liz/Pat
7 . Miscellaneous . (The board moved to this discussion item
second because Lynn was arriving late from another function. )
Liz and Pat gave an account of their Monday night visits to
Caldwell, Nampa, and Ada County to view the facilities . Pat has
also visited Garden City. They discussed the pros and cons of each
facility and what Eagle should aim for. A complete report is being
revised and will be sent to board members and city council members .
The next step is to use the state guidelines to draw up a list of
specific requirements for a new facility. The visits provided a
cross section of possibilities and ideas .
Joan asked where the money would come from. Stan mentioned
that the board was considering an impact fee on new homes . Grant
money is also available.
Lynn said that construction (only) costs are estimated at $100
a square foot.
Joan asked for an estimate of how much land would be needed.
Liz estimated two acres unless the building would be adjacent to
other parking that could be shared.
2 . Bills and Payroll . Board looked over bills . The water bill
looked huge because is was for the whole year. The budget was over
for health insurance. Lynn will check on the reason for this .
Accepted. Liz/Pat
3 . Consent Items. Board looked over monthly statistics .
Accepted April financial reports . Discussed Janice' s summer leave
and replacement.
4 . Contract Administrator' s Report. Discussed who we might
contact for a new board member. Marcia will check several
possibilities .
5 . Old Business. Revised sections I-III, Library Policy Manual .
Liz requested that the two advocacy statements be combined and
worded so the differences could be immediately noted from the
sentence structure.
Discussed moving the dismissal paragraph out of first position
in that section. Lynn said that its position represented "up-
front" management. Approved with only first change. Marcia/Liz
Looked at commitment list. Lynn mentioned that it is good to
keep track of finishing projects .
6 . New Business . Reviewed proposed section IV of policy manual ,
Services of the Library. Discussed the philosophy of the
arrangement of paragraphs .
The board discussed Overdue materials and billing. A proposal
was made to raise the fines to 10 cents an item per day as of July
first. The percentage of overdue materials is not large, and a
majority of people return items after the first notice, but some
have been delinquent for a year and a half . The board felt that
three separate notices was a waste of time and money. A
recommendation was made that the second notice be a bill for the
book with a service charge for replacement and cataloging along
with a copy of the state code that states keeping library materials
overdue is a misdemeanor.
After discussion the board approved this action. Marcia/Liz
Fines will raise to 10 cents per item per day as of July 1 ,
1993 .
7 . Miscellaneous, part II
Lynn was asked to provide space to display Life Flight fliers
that solicited money for that program. Previous board action
stated that no ads-for-profit would be displayed. This issue is in
a gray area, but the board decided not to display the pamphlets at
this time. We do not have the space at this time in this building.
8 . Friends of the Library. The Friends are in the process of
researching possible projects . Joan will ask Donna if the Friends
are going to be involved in Fun Days .
9 . THE NEXT MEETING DATE HAS BEEN CHANGED to June 15 , Tuesday, at
7 p.m.
Adjournment, 9 : 25