Minutes - 1992 - Eagle Public Library - 11/16/1992 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
November 16, 1992
Present: Pat Krasen, Liz Horn, Marsha Beckwith, Gary Barnes
Lynn Melton, Stan Bastian
Meeting called to order at 7:03 by Pat Krasen, President
I.
Minutes approved.
Liz/Marsha
II. Bills and payroll approved. LiZ/Pat
III. Treasurer's Report. Pat reported that the balance in the
library checking account of $13,580 was closed
and transferred to the city. The city will now maintain
the accounts, keeping them invested.
IV. Consent items approved. Pat/Gary
A. October financial reports accepted.
B. Monthly statistics accepted.
c. No personnel changes.
V. Contract Administrator's Report.
The 'ILetter of Understanding" between the City of
Eagle and the Eagle Public Library Board of Trustees
which outlines the relationship and responsibilities of
both parties as the city assumes the management of the
finances of the Eagle Public Library has not yet been
approved. This letter was given to Barbara Montgomery
for her review and comments which resulted in a second
draft which contained certain clarifications without
changes to the content. Barbara is on vacation, but will
return to the office on November 23 and Lynn will contact
to determine its status.
VI. Old Business.
Ada County Free Library District Contract.
The Board of the ACFLD has reviewed the proposed contract
and suggested certain changes. The reason for these
changes, which includes an apparent reduction in the
contract pricing, is net understood by the members of the
board. It was moved by Liz that the Board move to accept
a contract price of $5,500, which is the same as the 1992
contract.
After some discussion, ~e board determined to seek
clarification of the reasons for the changes and to
restore the contract price to the formula suggested in
the original proposal. Lynn will contact the President
of the Board of the AC~D and arrange a meeting for
herself and Gary to discuss the issues. The contract
will be discussed further at the next board meeting.
Focus Groups.
Focus group meetings will 1'00 scheduled for January 25-28,
1993 in the library. Li~ and Marsha will complete
drafting of a letter of ~n~itation to these meetings.
They will compile a mailing list for each of four groups
to be invited from lists ~rovided by board members. The
four groups will include st-..:dents, educators, seniors and
general users. Letters will be mailed two weeks prior to
the focus group meetings. Lynn will contact the Friends
of the Library to ask them to have a representative to
take notes during the mestings.
Board Commitment List.
No further action taken on the list at this time.
VII. New Business
The annual report to the Idaho state Library was prepared
and brought in by Lynn fer approval and signature.
Approved. LiZ/Marsha. Signed by Pat.
VIII. Miscellaneous
Pat will try to arrange use of the Lexington Hills office
on December 13 for the Board Christmas gathering. A short
board meeting will be held to deal with the ACFLD contract
prior to the gathering if it is ready.
IX. Public Comments
None.
X. Selection of Meeting Date
No regularly scheduled meeting is set for December. Next
regular meeting is set for Tuesday, January 19, 1993, at
7:00 PM. A short meeting may be held at the Christmas
gathering on December 13 to consider the ACFLD contract
if it is ready.
XI. Meeting adjourned at 8:59 PM.