Minutes - 1992 - Eagle Public Library - 09/21/1992 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
September 21 , 1992
Present: Pat , Lynn, Liz , Marsha, Gary, Stan
6:58 Call to order by Pat, Acting President
Order of Agenda changed by board agreement
VII . OLD BUSINESS
Looked over Lynn's list of things the board wanted in the
contract with ACLD. Board agreed that the fee should be the same
as the non-resident fee. The ceiling and formula were discussed.
Liz added the request that residents will be able to register at
EPL or ACLD. Pat reported on her trip to the ACLD board meeting
and shared a copy of their budget . Board discussed how the 1%
might affect ACLD.
I . Minutes approved . Gary/Pat
II . Bills and Payroll approved . Marsha/Liz
III . Treasurer 's report approved . Liz/Gary. Signature card
signed .
IV. Consent items. Administrative fee looks high for this month
because Ann was sick and Lynn had to work at EPL.
Discussed how the cleaning fee would be reported on future
BPL records.
Statistics: borrowing down slightly in comparison to a huge
drop in card renewals.
At 7:30 the EPL board members welcomed the board members of ACLD:
( I apologize for the spelling) Dick Daley, President Brent
Gardner , Librarian Diane Hoffbrower , Virginia McDevette, Judy
Gillespe. } r
Pat explained our proposals: $31 per household, 2.6 people
per household, total contract not to exceed $7,000. ACLD asked
for total registration numbers. Reply: based on November
'F ° 1„ statistics. ACLD: time of contract? Reply: January to January.
ACLD: Have any other communities contracted with EPL? Reply:
''1 1, No .
Discussed future growth expectations of Eagle and the
possibility of a county wide library district . Future goal :
county-wide card .
Specify in contract that ACLD materials be picked up once a
week without request . EPL requested that patrons be allowed to
register at any library and be encouraged to tour the ACLD.
facility. Patrons holding ACLD cards will be personally
responsible for any lost materials. ( In contrast to the
situation when EPL grants temporary use of BPL services. In
these cases the library is responsible if the patron looses
materials. )
EPL asked ACLD to consider a variety of registration options
for patrons since they are our first priority. Suggested that
card renewal can take place at any library. EPL also suggested
that perhaps a temporary card could be issued until the county
patron could get to the ACLD to complete registration.
This will be a one year contract .
Lynn will prepare a clean draft of the contract and send to
both boards.
VII . Stan reported on the community meeting to discuss the
Crandlem(tier estate. The citizens agreed that we do need
something for recreation that is located close to the schools to
be built . Citizens felt that the city library/ schools/
recreational areas/ and cultural centers need to be near each
other . City would need to float a several million dollar bond .
A Citizen's Committee is being formed. Stan will ask Steve
Gerber to hold one seat on that committee for a EPL trustee.
Action items: By the next meeting board members need to
prioritize the items so we can reach a consensus about which item
to begin to work on first . Lynn will obtain specs on the new
computer we will need to run LaserCat . Gary will take these
specs plus the old specs to Hewlett Packard to seek a grant .
Trustees suggested that it would be profitable to give short
presentations on library services at meetings of seniors and the
Chamber of Commerce.
VII . New Business
Board set new non-resident fee at $31 . + tax . Liz/Marsha
Discussed city management of library budget . We need to
make the change now to express our team effort attitude. Working
together is the issue, not the money. We need to get our claims
to the city in a timely manner . Lynn will draft a letter to the
City Council detailing our needs and asking that our intentions
be honored . We will want an account set up to reserve our
capital expenditures account . The board, in turn, will agree to
)stay within their budget . This change-over will take effect
October 1 , 1992, in order to conform to the new fiscal year .
Pat polled the trustees and the support was unanimous.
� ..N / Formally approved . Gary/Marsha
VI . Election of officers. Moved Liz/Pat
President--Pat
Vice-President--Liz
Secretary--Gary
Adjourn 9:31