Minutes - 1992 - Eagle Public Library - 08/17/1992 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
AUGUST 17, 1992
Present : Lynn, Liz , Gary, Pat , Karen Sutton
Meeting called to order by Pat , Acting President
I . Minutes. Adopted budget now does include the money for
LaserCat and the total is $52,880.00. Approved Gary/Liz
II . Bills and Payroll . Approved Gary/Liz
III . Treasurer 's report . Includes third quarter expenditures and
the BPL check . Received payment from ACLD.
IV. Looked at Expenditures. 84% of the year has passes and 85-
88Y.. of the budget has been spent . Contingency fund for vacations
now can be spread into other budget areas--current paper work
does not show this.
Statistics--about even with last year . Some drop in use due
to the ACLD problems. Patrons are still mad about the situation.
Increased circulation in tapes and videos is due to Ann's good
selection choices.
A welcome to our new board member , Karen Sutton.
V. Contract Administrator 's Report . BPL person will paint the
back of the library. EPL board looked over Ann's goals for the
year . City Council budget meetings soon. Pre-meeting with Lynn
on August 25. Lynn and Liz will attend the City Council meeting
on September 1 .
VI . Old Business. Code changes. Thoughts need to be to Lynn
soon.
Looked at EPL's goal list . Need to change the list or
proceed . Talked about publicity and focus groups. Focus groups
will accomplish more than publicity . These group meetings need
to take place in a short period of time--several nights a week
for two weeks. Lynn said that 15 are traditionally invited , 10
attend . Two board members and perhaps a Friend need to
facilitate. The questions should probably be:
1 . What are the strengths of the Eagle community?
2. What are the problems of the Eagle community?
3. What direction should we take with the EPL?
4. What are comments on the vision and mission statement?
Suggested groups for these meetings include students, PTO,
senior citizens, general neighbors, Eagle-resident teachers from
the elementary schools.
VII . New Business. ACLD contract . Pat will attend their next
board meeting . They are planning a budget hearing Sept . 2.
There needs to be a line item for payment to libraries that serve
ACLD patrons. Pat will contact Brent and Diane. She will also
contact the new board member who happens to be an Eagle resident .
Lynn suggested that Pat ask 2 questions:
1 . to see the fund carry over statistics. (They had lots
last year . )
2. how much it costs to run the Star library .
If asked , Pat has the board's direction to state that we are
asking for an amount not to exceed $7,000 and based on actual
patron counts.
BPL contract . Revised budget with LaserCat included .
Administrative fee stays at 8%. Change: BPL pays all bills
except the audit and insurance (city pays those bills) . 1% escape
clause. Signed by Pat as acting president and Liz as secretary .
EPL talked about a new computer with the capacity to run the
necessary programs plus the ever-increasing LaserCat . Members
decided we would get the exact specs and then seek a donation
from Hewlett-Packard . If this plan does not work , the board will
budget for the computer in the 1994 budget . Approved . Pat/Liz
VIII .Officers will be elected at the next meeting . Lynn
suggested a specific rotation so that everyone shares all the
jobs.
Next meeting September 21 , 1992
Adjourned 8:41 p .m.