Minutes - 1992 - Eagle Public Library - 07/20/1992 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR BOARD MEETING JULY 20, 1992
Call to order: 7 : 04 PM. Present: Mike, Pat, Marsha, Gary,
Lynn and Stan.
I. Prior Meeting Minutes
Minutes of June meeting read and approved. Pat/Marsha
II. Bills and Payroll
Boise Public Library third quarter bill submitted.
Laser Cat expenditure adjustment not yet approved.
Authorization for expenditure not yet on agenda of
City Council. Letter will be submitted to City
Council requesting authorization for an additional
$825. 00 in spending.
Bills accepted: Pat/Marsha
III. Treasurer's Report
Third quarter report complete.
Snow cone machine rental check issued in 1991, but
never cashed. Renter would like payment. Pat to
follow up to determine if check should be reissued
and do so if appropriate.
Motion to pay BPL third quarter made and approved.
Pat/Marsha.
Treasurer's report accepted. Marsha/Pat.
IV. Consent Items
Lynn reported that circulation has been somewhat
erratic and that totals have been cleaned up to
eliminate BPL books.
She also reported that Ada County registrations are
somewhat down.
There have been no personnel changes.
8. Who is to resolve the above questions and issues?
9 . Suggestion if we want to proceed further - Hold
open house for the community and open forum with
concrete proposal for public review and comments.
These issues provided Stan an assessment which he can
now take to the city council for their consideration.
VII. New Business
Boise Public Library Contract - The current contract
is about to expire. Lynn (BPL) is willing to renew the
contract, however, she will require an escape clause
should the 1% initiative be adopted because the BPL
would be forced to curtail or shut down operations ,
leaving no time or personnel to fulfill its
obligations. Quarterly payments are satisfactory.
Lynn provided the following assessment and concerns:
1. She is concerned that Eagle residents see flaws
of EPL as resulting from operation by BPL.
2 . Need for more effective communication between the
EPL Board and the community
3 . EPL Board has not always fulfilled her
expectations as to certain commitments.
4 . Lynn feels that the Mission and Vision Statements
are excellent.
The Board discussed the continuation of the contract
and had these observations.
1. There were no negative comments concerning
service under the contract.
2 . There have been improvements in open time and
services available.
3 . BPL has increased depth of staff and expertise
and access to additional materials.
Lynn will prepare a revised contract for review which
contains escape clause language for 1% initiative.
Proposed Budget -
1. Status quo budget has been prepared.
2 . Assumptions:
ACFLD - Nonresident fee of $30 and total fees of
$5, 500 with risk of $1, 000
4% increase in tax support from Eagle City
No Laser Cat fee of $1, 100. 00. Support to
maintain Laser Cat is strong and City Council
will be asked to increase revenues to cover
it.
8% administrative fee included