Minutes - 1992 - Eagle Public Library - 01/13/1992 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
JANUARY 13, 1992
Call to order : 7:00. Members present : Mike, Pat , Liz, Marsha,
Gary, Lynn
Mike swore in new board member , Gary Barnes, and introduced him
to other board members.
I . Minutes of the last meeting read and approved . Marsha/Pat
II . Bills and payroll--all bills are in one package except for a
Costco membership bill which was paid before December 31 . Lynn
suggested we move left over money from the administrative fee
budget back into the materials budget every quarter . All
periodicals are now being ordered from Ebsco in a consolidated
order .
Ann is keeping track of buying the best sellers for the
adult collection. EPL and BPL now using a new book jobber .
Approved Mike/Liz
(Please note here that Lynn has sent each of us a revised
First Quarter Expenses report . It was nice having $94,000 for 3
days ! )
III . Treasurer 's report--no action
IV. Consent Items--Looked at statistics. Lynn reported how many
Eagle patrons are using services at ACLD and BPL.
V. Contract Administrator 's Report--
-The new liaison person will be named at the next City
Council Meeting . Lynn discussed the qualities of a good liaison
person with Steve Gerber and the EPL trustees.
-(This is not in the published report. ) The petty cash
reimbursement check has always been made out to Ann and she
cashes it for petty cash. Now the bank can no longer do that and
needs two signatures of trustees. Lynn suggested that Ann cash
the check out of money in the library from fines and the copy
machine. Gary concurred with this suggestion.
VI . Old business--Mike reviewed the history of the ACLD
contract . EPL proposed a fee of $7,200. ACLD countered with a
bid of $4,000. The ACLD board meeting is Wednesday 1/15 at
4 p.m. ACLD needs a uniform policy for calculating these fees.
They are questioning if a service need exists in Eagle. EPL has
provided her with statistics about the number of county residents
that use the EPL facility. Ada County residents account for 45%
of our patronage. The problem needs to be resolved by the end of
January. Currently ACLD has been asked to pay $550 for January.
VII . Reviewed the 1991 goals
1 . New Building--this is a failed issue and no current
activity is occurring
2. Cleaning up Policies and Procedures--some things have
changed--working at collecting back fines.
3. Collection analysis--being done informally based on use
patterns--formal analysis to be done after the mission statement.
4. Grants--little action
5. EPL/BPL contract--this goal successful--we will get
better at purchasing current adult fiction
6. LaserCat--successful--we need a demonstration--still
need to know if our printer will take card stock
7. Cataloging backlog--done
1991 Goals:
1 . Increased focus on public relations--Pat in charge
2. Mission statement and planning (Liz ) --
3. Leading to an eventual formal collection analysis--
(Marsha) At this point we will be able to begin reviewing our
policy manual .
#2 Goal is the most important this year .
Adjourn 8:50 p .m.