Minutes - 1991 - Eagle Public Library - 07/08/1991 - Regular 6
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
July 8, 1991
Call to order : 7:06
Present : Mike, Pat , Linda, Liz, Lynn, Karen DeLioso .
1 . Minutes of June meeting: The board discussed maintenance
for next year We will have to be very specific in the new
contract . The cleaning woman quit` but was paid. Lynn will
contact a new person to fill the position.
The board discussed budgets. We will set up a budget as if
we aren' t going to move. We will reopen the budget if we do
move. Lynn needs a contract that she can administer correctly in
the exisiting situation.
Approved : Pat/Linda
2. Questioned the Ada County payments. EPL has received $3750
so far--are they thinking in terms of an October-October
contract? Lynn said they were paying correctly. Mike thought
they were a payment ahead.
Indications are that the City wants access to our balance to
use for remodeling. Auditor says we must carry enough money to
cover 3 month's expenses in reserve.
Pat mentioned old bills that the City has not paid:
Lyons Plumbing $102.40
44 Electric 64.35
Finch Brown 144.00
Gibbons, Scott, & Dean 400.00
Pat will talk to Steve Gerber and the office staff about
these late payments.
Move to accept : Mike/Linda
Looked at fiscal statistics. Maintenance bills need to go
to the city.
Lynn will check on what book order is out and if the books
are here. We need to spend all the money in that budget .
3. Lynn presented the financial report . It has not yet been
double-checked . There is some money that can be moved to
materials categories. The budget is in good shape. The A-V
budget is not yet been spent. Books on tape are expensive.
Audio tapes and How-to videos might bea good use of the money.
The board looked at the monthly statistics. The yearly
numbers did not appear to be accurate.
Mike asked if we need to spend our public relations budget
to increase Ada County card renewals. Perhaps a flyer?
4. Lynn and Ann will meet Friday, July 12, to catch up on EPL
business. Summer films start July 9. Ann feels " in the middle"
about the unpaid bills. She shouldn' t .
Storm door still needs repair and rear yard needs cleaning .
We need to find out who does the city grounds.
5. Thoughts about the move: We might have a promotional for
patrons to check out books just before the move and return them
to the new library.
Marge Hooper needs to be consulted . We would like to visit
comparable libraries for design ideas. We would like to see the
successes as well as the mistakes.
Karen inquired if there was thought being given to a meeting
room with separate access in the design.
Liz and Marsha will spearhead this project .
Statistics are not yet available from Eagle Fun Days.
6. No news on the new building .
Finances: The City budget will be reopened at some future
date. Our .budget will need to include the Ada County money.
There were no city represenatatives at our meeting to answer
questions.
Mike has signed for the CD ROM. Someone from the State
Library or the BPL will install it. At first the CD ROM will be
for staff use. The board requested a demonstration. At some
future date the CD ROM may be used by patrons.
• Must talk to City Council before starting on 1992 budget .
Karen asked if Ann as purchased the new telephone.
Mike proposed a board meeting in August during the week of
the Liz will see Marge Hooper before that . (Note: Marsha
has a class on Monday nights so the meeting might be another
night . Please let me know if there is a real conflict about
this. )
Meeting adjourned 8:25