Minutes - 1991 - Eagle Public Library - 05/13/1991 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
May 13, 1991
At 7:45 p .m. the Board and EPL Friends toured The Loft"
restaurant site. Present : Mike, Pat , Liz , Linda, Marcia, Ann
Gallinger , Karen DeLioso , Jim and Joan Hill , Steve Hammons, and
Tom Minnow. Tom Minnow showed the facility and explained the
process: The City Council has ernest money on the building for
120 days. During that time, the Council will apply for a
Farmer 's Home Administration 5% loan to cover the cost ,
renovation, increased upkeep expenses, and several other city
projects. If the loan is approved , the City will purchase the
4181 sq . foot building . An architect will then be engaged by the
FHA to work with the State Library advisors and the EPL board to
plan the renovation. The estimated project length is b months .
8: 10 p .m. Call to Order Present : Mike, Pat , Liz , Linda ,
Marcia, Ann.
I . Marcia Beckwith sworn in as the new board member .
II . Minutes of meeting read and approved . Approved : Pat/Mike
III . Discussed and approved fiscal reports from Lynn. Mike/Linda
--Questioned why Pat has to sign off on every bill before
the board approves the whole quarterly bill from BPL. The
procedure is confusing . Mike and Pat will discuss the process
with Lynn.
--Steve Hammons asked that the quarterly library report be
submitted earlier . Because Eagle publishes its city records in
the Meridian paper , a weekly publication, the city statistics,
including the library report , must be published on the last
Thursday of the month to remain legal . EPL will have to have the
statistics from BPL by July 15 at the latest in order to comply
with Eagle City Council 's legal obligations.
--Ann presented a variety of bills. 1 . The city will pay
the cleaning bills and Ann presented the current bill . BPL will
have to bill the city council for the Feb . and March cleaning
bills. 2. A new furnace filter and bills for purchased books
will be paid for by EPL. 3. The fire extinguisher inspection
bill , water bill , and audit bill were submitted to the city
council . 4. EPL will pay the bindery bill . The board
discussed procedures for efficient bill posting . Mike and Pat
will need to meet before board meetings in order to post all
bills that the EPL needs to approve.
--Steve said that we need to work with Barb at the City
Council so that the EPL can set up its budget so it doesn' t
appear that the library is over-spending . If the library
receives additional income above what was expected in the budget
and the library spends more than was originally budgeted , but
LESS than our actual income, the auditor still interprets that as
overspending our budget . Steve said that we need to reopen the
budget during this summer in order to get our budget amounts
closer to what we will have at the end of the year .
IV. No discussion
V. Steve stated that the City Council expects to have the
library in the new building before the old building is sold .
Purchase of the new building does not depend on sale of the old .
Board members discussed possible facilities. Mike suggested that
we plan meetings and tours of neighboring libraries.
VI . No discussion
VII . Already discussed
VIII .EPL board looked over new calendar and added exact dates
that we will need statistics from the BPL in order get those
statistics to the City Council within legal time lines.
Summer reading program. Ann reported that four films have
been rented and will be shown at Eagle Elementary . Preparations
are nearly complete. The board suggested that extra money
budgeted for the program be invested in children's books.
Eagle Fun Days. Shawn Nord is in charge of the breakfast .
Joyce Graham is coordinating the breakfast . Volunteer sheets
will be at the library desk .
Summer hours. The board reviewed the results of the survey
and decided to have the library open 9 to 7 on Monday and 9 to 5
Tuesday through Friday (not Saturday) . The hours will start June
3. Approved Mike/Linda
Read and approved a reciprocal use agreement with the
Meridian District Library. Approved Mike/Marsha
Ann expressed concern about the weeds behind the library and
the unrepaired storm door . She also requested a phone to use in
the rear of the library. The board suggested she ask the Friends
for the phone .
Adjourn 9:37p .m.