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Minutes - 1991 - Eagle Public Library - 04/08/1991 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING April 8, 1991 7:07 Call to order by Mike. Attending : Lynn, Pat , Liz . Also Steve Hammons and Karen DeLioso . 1 . MINUTES of previous meeting read and accepted . Mike/Pat 2 .-3. TREASURER'S REPORT . EPL needs to prepare a consistent , single report for board signatures so there is no confusion. Pat will prepare a year-to-date summary as soon as possible so Ann can prepare a book order . Accepted Liz/Mike 4 . CONSENT ITEMS. Board looked at financial reports, discussed statistics, and commented that our new aide is still in training . 5. CONTRACT ADMINISTRATOR'S REPORT. Mike noted that the city council put ernest money down on the restaurant east of town. The city council will now make plans and seek a loan for purchase of the building . The EPL board needs to file an approved building program with the State Library in order to be eligible for future grants. This will be a fall project . The EPL board discussed and clarified expectations about responsibility for cleaning bills. BPL does only performance- based supervision. Steve Hammons said that the city council felt that their contract responsibility was only for large maintenance projects, not housekeeping . Mike indicated "cleaning" as a line item in the budget under maintenance. He also noted a historical precedence for the city council to pay all cleaning bills. Mike will clarify this definition in future budgets. Steve assured the board that the city will pay the bills this year . This topic will also be discussed at the 4/9 city council meeting and Steve will inform Lynn of the exact status of this concern on 4/10. We are still most concerned with collection development . We will begin a collection assessment next January . Ann needs to complete a book order by May 1 . 6. OLD BUSINESS Candidates for a board membership : Marsha Beckwith--librarian at Centennial High Andy Brassey--attorney Mike will ask Andy if he is interested in the position. If he is, Mike will submit his name to the city council in order for Andy to be at the next board meeting . 7. NEW BUSINESS Looked at proposed yearly calendar and amended it to reflect discussion of summer hours during the may meetings. accepted Mike/Pat Looked at the activity calendar , specifically the summer reading program. H-P has donated $300 for this program. Lynn is checking on video access for large screen projection which will save us money . Need a cost summary of the program at the May meeting . The site for the film festival has not yet been selected . The board agreed that the success of the summer program for children is all important . Lynn distributed and explained the Performance Standards books for library employees. Lynn expressed her feeling that "for-profit" information should not be distributed from the library . We need a statement to that effect in our policy manual . Pat will take care of this. 8. FRIENDS REPORT The Friends of the Library will hold their meeting April 22 at 7 p .m. in the library. They will help with Eagle Fun Days and then share the profits. They will also help with the summer reading program and would be willing to listen to oral book reports from the children. 10. Lynn will not be here for the next two meetings. Ann will substitute. Lynn will prepare a detail sheet of administrative support for EPL. Mike requested status reports on board goals at the next meeting . 11 . Adjournment 9 p .m. j( Addendum: April 13, 1991 I attended the Idaho Library Association Spring Conference in Nampa. I 'd like to share a few thoughts about that conference here in the trustee's minutes. I attended the session called "Trustees, the Library's Best Advocates. " Pat Bonine, former trustee of the Ada County Library District , talked about the history of the formation of that library district . Judy Gillespie, current chair of the trustees, also spoke about how their board supports their library services. The third panel member , Dian Hoffpauir , is the director of that library. She outlined what qualities she needs in her trustees: They must -put aside personal prejudice and look at all sides of an issue. -be pro-active with the legislature. -assume the staff is not perfect and be honest in evaluations and suggestions . -look for better ways of doing things. This looking will result in innovative and creative services for patrons. Library boards should inter-communicate to share good ideas. -self-educate about being a trustee. -set policy based on staff needs. -be willing to make hard choices in order to meet library goals . -set yearly goals. -be active in fund-raising and grant-seeking . -be willing to look at the current issues. Ms. Hoffpauir said that her board was engaged in on-going discussions on privacy. She recommended reading Is Privacy Reserved for Adults?" School Library Journal , Jan. 1991 . I will obtain copies for the Eagle board to read .