Minutes - 1990 - Eagle Public Library - 10/18/1990 - Regular EAGLE LIBRARY BOARD
MINUTES
OCTOBER 18 , 1990
Meeting called to order at 7 : 20 p.m. Board members present
were: Pat Krasen, Linda Phillips, and Kelli Blair. Mike
Covault presiding. Also present was Karen DeLisio
representing the Friends of the Eagle Library.
Minutes of the September 10, 1990 meeting were not available,
and Mike suggested we pick them up at the next meeting.
Bills were presented and approved. MSC Linda, Pat.
In reviewing Year to Date statistics, it was found that the
goal of 25% carry-over was met. There was some discussion on
the Grants, Gifts & Memorials revenue and expenses. The
question was raised as to whether all of the funds received
in this category must be spent within the year they are
received. Mike stated they do not; that they can be carried
over as part of our long-term planning. Also discussed was
the Mayor's request that the Board submit all bills to the
city Clerk for payment. He stated no reason other than to
simplify the audit process.
Boise Public Library Contract: Has not come back from the
Boise City Attorney. No one from the Eagle Public Library
was designated to sign the document - Lynn says the library
can't be the contracting entity, that it must be the City of
Eagle. Mike wants evidence of the Board and Director
support. Lynn is to attach an affirmation page to the
contract to bear Eagle Public Library Board signatures. The
attorneys are still working out differences.
ACFLD extension: Diane si sending out a quentionnaire to
survey residents of this part of the conty to get an idea of
the numbers impacted. We will honor the contract until
12/1/90. Mike agreed to call the Idaho Statesman with our
new hours and to notify them of the courtesy extension to
ACFLD patrons. Diane is to send a copy of the questionnaire
to Mike for our information.
Karen Delisio asked how the Friends can help out. Mike
explained our idea on extended privileges to students and the
terms of the BPL contract.
Ann is to be back on November 1, 1990. It was decided that
one temporary librarian would remain available for two weeks
after that time.
1991 Budget Review: Discussion regarding relief hours.
Karen volunteered to pinch hit if necessary, provided she is
available. Also discussed were EPL expenses Mike felt were
not appropriate for BPL to administer. Included were Board
membership dues, Travel and Restration expenses, Public
Relations, Funding development, all of which were felt to
total approximately $1100.
Review of 1989 Goals: Apparently no new goals were
established formally for 1990 - ref. Minutes of January 8,
1990. The 1989 Goals were discussed, and the following were
found:
1. Re: soliciting and training volunteers to increase
hours. Turn-over may have been too high to make training
effective.
2 . Re: Computer. We can't do any more. The software
is in place and training has been completed.
3 . Re: Whittington Foundation Grant request.
Completed.
4 . Re: Attempt to buy all Centennial History Books.
Centennial project apparently fell through the cracks.
5. Re: Resolution of Budget Crisis. We increased our
cash by 100%.
1991 Goals: Mike proposed 1-2 goals from each Board member
at the next meeting.
Also discussed was a going away remberance for Chris Gaston.
It was suggested the Board purchase and donate a book in her
name. Also suggested was a luncheon, to be set on a Saturday
after Ann's return. Mike is to check possible dates with Ann
and Chris and report back. It was suggested we let Ann
decide on which book should be purchased.
Mike had suggested Marcia Beckwith as a possible replacement
for chris to Steve Guerber, however, this item isn't on the
10-9-90 Agenda for the City Council meeting. Mike is to
remind Steve of the necessity to appoint another Board
member.
Meeting adjourned. MSC Linda/Pat.
Respectfully Submitted: APPROVED:
• /F//9-to/
Kel i Blair, ecretary Mike Covault, President