Minutes - 1987 - Eagle Public Library - 03/09/1987 - Regular . '` \
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Eagle Public Library Board Minutes
March 9, 1987 7: 00 p. m. Library
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Meeting called to order by President Ada C"stanzo. All board
members present, except Leola Yucis who was excused. Also present
were: Tom Minnow, City Council Liason; Kris Watkins and Donna
Abbott, Friends of the Library.
M/S/C Bothwell , Gaston that minutes of the Feb. 9 , 1987
meeting were approved as submitted.
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•Librarian' s report: Statistics were noted. Circulation was
about the same as Jan. 87. Forty-four percent (44%) of total
circulation is by ACFLD card holders. The ACFLD cards are issued
for three (3) years. We also get reciprocal borrowers from BPL
apd Meridian. 4y, t,is:g7
Bills: M/S/C Bothwell , McColl that bill sAbe approved. Bill6
are now being handled as they were before the City' s $100
limitation.
Discussed budget. Maintenance costs are below what was
budgeted. The excess will go into the City general fund.
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President' s report: ROiil sent a letter to the Mayor on
Board' s building plans. To' Minnow will talk to the Mayor about
the Board' s position, which is to wait until the City moves out
and for our community survey to be completed before any building
plans are adopted.
Policy manual changes were handed out. Members who did not
review them will do so before next meeting and sign final draft.
Carma' s evaluation will be discussed in executive session.
Discussed having a list of new books, when purchased and when
added to the shelf . Ann will make a list of new books when
purchased and will note when they are added to the collection.
This information can be put on the computer when it arrives. The
lists will be posted in the library as well as sent to newspapers
for publicity purposes.
M/S/C McColl , Gaston that April be fine free month. "Come
home, All Is Forgiven" is the theme. National Library Week is
April 5 11 , with the motto, "Take Time to Read" . Glida will do
publicity for these events. The local 4-H will provide
refreshments for an open house during Library Week, and a film
may be shown during the week.
Ann has completed the procedural manual , and it is available
for Board to review.
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Friends: The Friends presented the library with a check for
$30 frr membership in the Eagle namber of Commerce" Ann attends
th� meetings. Dicussed with Friends representatives the
terminology in the By Laws. Tom Minnow will check with the city r^� J
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attorney for legal terms required. The F�iends stated that the
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main purpose of the group is to support the library, and any
left-over funds would be spent on the library, if the group
dissolves.
The Friends are considering having a booth at the Eagle
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Bazaar rather that sell food. The Friends are in need of new
r�' `��` members. They will help on a "Let' s Talk ABout ` program for
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� '� . fall of 1987. Kris Watkins and Glida will work `on this. The
Friends will help with the film program during the summer.
• Computer: Has been delayed for four (4) weeks. A letter
� ' dated Feb. 24 from Jake Hoffman at the State Library said the ,
vendor has been selected and the purchase order will be going out '
soon. /�
Ann checked on the electric work which needed to be •
installed for the computer. A rough estimate of $150. 00 was
quoted. The Board directed Ann to get bids on the wiring. Ann
also reported that the computer training will begin soon.
4 ACFLD Board meeting Wed. March 11, 7: 05 pm At Kuna. Ann will
attend.
Survey: Leola and Chris Gaston have been working on this. '
They came up with major areas which we could include in the ,`'
survey. 1 . usage, why? why not? how much? 2. content, and other
media (videos, tapes etc. ) 3. hours 4. location 5. subject
areas (fiction, non-fig-L. etc) 6. age of user 7. financial
support, ie. bond, raise taxes etc. for new library. Chris will
check to see if BSU would ' to do the leg-work in the Fall of
87. , Tom Minnow said the could print a few survey questions
on a bond election ballot in the summer of 87.
Glida gave a legislative update. Several bills of importance
to libraries are in the legislature.
Retirement: Tom Minnow will check with Council about the
amount of hours an employee must work per week to qualify for '
retirement.
Tom Minnow also reported that the audit will be done at the
end of the fiscal year. The City voted to go back to the
procedure for paying library bills before the $100 limit was
imposed on lirary purchases. The City will set up a separate
library fund in compliance with state code for the next budget
cycle, 1987-88. ,
Ada presented an assertiveness seminar for the Board to
determine communications styles. This was taken from the
assertiveness workshop which she and Ann attended in Feb.
Meeting adjourned at 9 p. m. for executive session for staff
evaluation.
President
Attest ^ '
17r-PL
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