Minutes - 1986 - Eagle Public Library - 05/12/1986 - Regular Eagle Public Library
Board of Trustees Meeting: May 12, 1986
The Eagle Public Library Board of Trustees met on Monday, May 12, 1986,
at the Library with President Glida Bothwell presiding. All board members
were present. Ann Gallinger, Librarian, was on vacation.
Minutes of the April 21, 1986 meeting were approved as written. (MSC Leola/Ada -
unanimous)
LIBRARIAN'S REPORT
Statistics were noted. Bills totaled $788.76 and were approved. The shelving
grant and circulation desk grant were 4,a .ied did NQ��(
apprnvai for the computer t. The Board will discuss the pro's and con s
of purchasing a new typewriter versus word processing software at the next
meeting. Discussion of a new copier will be delayed until we receive prices
for purchase and rental fee.
SHELVING
The painting of the Library has been completed. Garden Valley Library looked
at the shelves but has yet to make an offer on the shelving. Two library
shelves were donated to Eagle Primary. The board decided to sell the
remaining shelves for $200.00. The green shelving will be given to Garden
Valley if they purchase the other shelves. The money received from the sale
of the shelves will go into the general fund. Glida will check with city
council concerning regulations for sale of city property.
PERSONNEL POLICY
The city's personnel policy states it will pay educational expenses for its
employee's. The employee must apply for the funds, the city must approve the
request, and the employee must complete the class with a passing grade.
The Board encourages its personnel_to take classes with the understanding
that the city will pay the tuition. Ann will check with the city for the
exact policy.
STORAGE
The storage space in the Library was discussed.
BUDGET
The proposed budget shows a $4,000.00 increase from 1985-86. The city
council will receive the final Library budget in June. The budget will
be given to Tom Vaile for imput before presentation to the council. A
motion was made that the Librarian be given a 14% raise. The motion carried.
(MSC Chris/Ada.:--, unanimous) .
STATE STANDARDS
The Board discussed adoption of the state standards for libraries. The board
decided to use them as a reference for our o n policies. The state standards
will be used during annual review of Eagle Public Library policy/procedure
manual.
COM.INIUNITY SURVEY
The Board discussed the possibility of doing a survey to assess the needs of
our patrons. It was decided that a user survey be done first with a survey
of the Eagle population to follow. The Board discussed the possibility of
using the BSU faculty and students to help with the survey. Chris will contact
BSU to see if they are willing or able to help. Leola will assist Chris
on this committee.
PUBLIC RELATIONS COMMITTEE
Glida, Ada, Ann, and one member of the Friends' Board will serve on a
public relations committee for the Library. They will set up procedures
and do publicity work for the Library. The Board discussed a meeting be
held between the Board President, the Mayor, the Librarian, and the City
Clerk to discuss clarification of city and library procedures.
IDAHO STATE ADVISORY BOARD
CN.r,a '
Glida Bothwell has been asked to serve on the '86-'88 Idaho State Advisory
Board.
BY-LAWS FOR THE LIBRARY BOARD
The Board discussed the need for by-laws for the board. Several board
members felt that the Eagle Library Board already had by-laws and asked
that Ann check before new by-laws were written. The Board will discuss
this again at the June meeting.
EVALUATION PROCESS
The evaluation of the Board will be done in September of each year. The
staff evaluations will be done in April.
LIBRARY TAX
The Board discussed adding a library tax to the tax statement sent out
by the city. The Board felt that it would be appropriate to include
the additional tax as part of the community survey, to access patron
oppinions.
OTHER
Ada will make a curtain for the window separating the Library and City
Hall, back windows, and a half curtain for the front window in the Library.
The Library budget will pay for the material.
The meeting was adjourned. (MSC Chris/Leola upanimous
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Secretary