Minutes - 1985 - Eagle Public Library - 10/14/1985 - Regular EAGLE LIBRARY BOARD
MINUTES
OCTOBER 14 , 1985
The Eagle Public Library Board of Trustees met on Monday, October 14 ,
1985 at 7: 30 p. m. at the Library with President, Glida Bothwell
presiding. Members present were Chris Gaston, Leola Yucas , with member
Susan McCall absent and excused. Also in attendance were Librarian Ann
Gallinger and Kris Watkins, President of the Friends of the Library.
Minutes of the September 23rd meeting were approved as circulated.
Statistics for 1984-85 were discussed. Ann will prepare copies for all
board members . She will also prepare an activities sheet listing all
the monthly activities during the year.
The library has had many requests for ACFLA cards and reciprocal cards
for the Boise Public Library. About 70 cards at this time have been
issued. The reciprocal cards have arrived and have been issued.
The October ACFLA meeting was held at the Kuna Public Library.
Leola Yucas and Ann Gallinger attended. They reported that the ACFLA
will have enough funds to place a portable library structure at Five
Mile and Overland. The land has been donated by a church in the area.
The anticipated date for completion is January of 1986 .
The volunteer meeting will be held October 15 from 10 :00 a. m. to 12:00
p. m. Eight volunteers have signed to come. Orientation and procedures
will be discussed at this session.
Ann presented the bills for September and they were approved. The amount
approved was $35 .62 .
The Fair Labor Standards Act was discussed and again recommended that
the city attorney, Pat Receci, rule on Ann's working over 40 hours per
week. Glida will contact Pat for a ruling.
Those who attended the ILA conference,October -3 and 4, reported that
it was well done and very informational. They felt it was well worth the
time spent.
The procedure manual is in the process of completion. Several new items
and procedures need to be added, i . e. reciprocal cards, microfische,
cataloging, etc. Leola, Glida, and Ann will meet to complete the
procedure manual.
Glida met with the Mayor to discuss storage in the library. Both parties
have agreed to clean and organize to help alleviate the storage problems .
Chris Gaston will donate space in her storage room for city records if
necessary. Glida will discuss this with the mayor.
The Nampa Library has a circulation desk for sale. The cabinets will
need new tops and several different ways to finish the cabinets were
discussed. Glida will check into the cabinets and report to the board.
Ann suggested that other equipment also be purchased. A new typewriter
and a magazine rack were suggested as other equipment needs . It was
moved andseconded that Glida and Ann check into the circulation desk
and the cost of new tops. The motion carried.
Goals and objectives were discussed and the list below were the initial
suggestions for the year 1985-86 .
1. Completion and update of the procedure manual.
2 . Update of policy manual.
3. Improved and modernized circulation desk.
4. Improve visual aspects of the library (pictures , art, bulletin board, etc.. )
5 . Establish a work area.
6 . Shelving and painting of library completed.
7. Improve and expand storage area.
8. Improve Idaho section of books .
9 . Improve reference and non-fiction for young adults .
10 . Improve communication with local schools .
11. Purchase of a magazine index.
12 . Updated cataloging and reference materials .
13. Establish a scholarship fund for the librarian and assistant librarian.
14 . Offer four community programs during the year.
15 . Enriched children' s story hour.
16 . Establish a new trustees training program.
These goals and objectives will be discussed and finalized at the November
11th meeting.
Beverly Hancock has submitted her resignation effective October 14, 1985 .
Leola moved and Chris seconded the resignation The motion was carried.
The board recommended Ada Costanza as the new board member. She will
finish Beverly ' s term which will end in one year.
The evaluation process was discussed. The board members will read the
evaluation materials and discuss them at the November 11 meeting. Formal
evaluation of staff will be in September of each year. Objectives and
goals will be discussed on a regular basis to monitor progress and problems .
The Friends President, Kris Watkins, reported the prices for food at
the Bazaar would rise this year. They will serve cinnamon rolls , hot
dogs, sloppy joes and chips, pop, and coffee. The buttons will be sold
for $1.00 each with a . 70 profit.
The meeting was adjourned at 9: 40 .
/ /
President
ATTEST:
�ivlii l%7 ,4n1
Secretary