Minutes - 1985 - Eagle Public Library - 09/27/1985 - Regular EAGLE PUBLIC LIBRARY
Board of Trustees Meeting: August 27 , 1985, 7 : 30 p.m.
The Eagle Public Library Board of Trustees met on
Tuesday, August 27, 1985 at the library with President Bev
Hancock presiding. Members present were Glida Bothwell,
Susan McColl , and Leola Yucis . Member Chris Gaston was
absent and excused. Librarian Ann Gallinger was also in
attendance.
Minutes of the June 17, 1985 , meeting were approved with
the correction that Bev Hancock also assisted with inflating
balloons and helping with the Eagle Fun Day booth.
LIBRARIAN'S REPORT
Statistics were discussed and bills for June and July were
approved.
Summer reading was a success with about 150 registered and
about 80 attending the party at the park.
Ann reported that the Library now has cable TV. This
service and the television were donated by United Cable as
well as recordings for the Library.
BUDGET
The final 1985-1986 budget was distributed. Bev and Susan
reported on the budget hearings with the City Council. The
City approved the budget after much discussion. Susan reported
that the City Council suggested that the Library Board may need
to look for alternative funding sources after next year.
ACFLD
The Board reviewed the contract between Eagle Public Library
and the Ada County Free Library District which was signed and
dated August 13 , 1985. Upon motion made, seconded and unanimously
carried the Board ratified the contract. The contract will become
effective October 1, 1985 with the first funds being disbursed
in January of 1986 . The Eagle Public Library will provide
services free of charge to residents of Ada County living outside
the city limits of Eagle.
RECIPROCAL BORROWING AGREEMENT
It was moved, seconded and carried that "The Eagle Public
Library will enter into a reciprocal borrowing agreement with the
Boise Public Library. " The Board discussed the effects of such an
agreement as to policies concerning lost books , etc. It was
clarified that this was an agreement of intent and that particulars
would be worked out in a written mutually agreed upon policy.
Reciprocal Borrowing will be offered to patrons of the
Eagle Public Library who have established good borrowing records.
Patrons must pick up books from and return books to the Boise
Public Library.
Bev will prepare and send cover letters to appropriate
parties concerning the contract and the borrowing agreement.
NEW EMPLOYEE
It was announced that Kris Watkins had accepted the position
provided for in the new budget and would commence work on
October 1, 1985.
SHELVING FUND DRIVE
The fund raising drive was discussed. Bev reported that
$1, 350 . 00 had been received including $160 . 00 from the collection
cans placed in businesses and a $200. 00 donation from Circle K.
We still need to raise $2 , 500 . 00 .
Methods for contacting Eagle businesses about donations was
discussed and a list was reviewed. Susan suggested that we draft
a letter to send to all Eagle businesses and then follow up with
phone calls or visits . Bev agreed to draft a letter for the
Board' s consideration. Leola stated she would not participate.
WEEDING REPORT
Ann reported that weeding had not been accomplished. She
stated that she will begin working on the children' s section to
replace, repair, clean and alphabetize and will be finished this
week.
QUESTIONS AND RECOMMENDATIONS FROM THE FRIENDS ORGANIZATION
Bev reported on recommendations from the Friends of the Library
concerning the immediate and severe needs for additional shelving
in the children' s section. The Friends have ordered two new
shelving units to meet those needs . The two double-faced shelves
will cost $425 . 00 and should be delivered in four to five weeks .
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Bev also presented information on weeding and invited
discussion. Much discussion followed concerning the criteria
for weeding and the need to weed before the new shelving arrived
including how and who should do the weeding. Ann will provide
information on the number of books weeded in the past year.
The Friends have suggested that as much shelving as possible
be purchased following the Bazaar to improve the Library and
promote the fund raising effort. They also asked about weeding
and moving the romances as well as the possibility of having the
romances circulated freely. The Board discussed several
possibilities on this subject.
ILA MEETING - October 3-5, 1985 in Boise
Registration for the ILA Conference in Boise at Boise State
University need to be in by September 6th. Notify Ann so the
registrations and fees may be sent.
EAGLE COMMUNITY CENTER
Bessie Clark sent a letter to Bev asking for a nomination
from the Library Board to serve on the Eagle Community/Senior
Building Board. It was moved, seconded and carried that Leola be
nominated to serve in that position. Bev to notify Tom Dixon
of this appointment.
EXECUTIVE SESSION SET
The President distributed to the Board certain materials
to review concerning establishment of goals and objectives and
preparation of performance evaluation standards . Bev requested
that an executive session workshop be scheduled to develop
these objectives and standards . After discussion on dates of
availability for everyone, it was moved, seconded and carried
that an Executive Session Workshop be held on Wednesday,
September 11 , 1985 at 7 : 30 p.m. at the home of Leola Yucis .
Ann was requested to submit a job description and to
answer the six questions included in the material before the
September 11th meeting.
ELECTIONS
The Board was reminded that officers for the coming year
must be elected at the September Board meeting. Bev announced
that Glida had consented to be nominated for President and that
nominations for President and Secretary will be open at the time
of the meeting.
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Bev also announced that she felt Chris Gaston would be
agreeable to appointment to another term as Trustee - she has
been completing Donna Abbott' s unexpired term on the Board.
STRESS WORKSHOP
On motion made, seconded and passed the Board approved
Ann ' s attendance and registration fee for a seminar on the
subject of "Women and Stress" to be held September 12 , 1985.
There being no further business to come before the meeting, it
was adjourned at 9 :41 p.m.
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President
atm,.(i PA) ,
Secretary
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