Minutes - 1985 - Eagle Public Library - 01/21/1985 - Regular EAGLE PUBLIC LIBRARY BOARD
MINUTES
JANUARY 21, 1985
The Eagle Public Library Board of Trustees met on Monday, January 21 ,
1985 , at 7 : 40 p.m. at the Library with President Bev Hancock presiding.
Members present were Glida Bothwell, Leola Yucis and Chris Gaston.
Member Susan McColl was absent and excused. Also attending were
Librarian Ann Gallinger and Jody Lewis, President of Friends .
Librarian ' s Report
Ann presented statistics for November and December 1984 noting that
as expected circulation was down a little in December. November bills
in the amount of $161. 74 and December bills in the amount of $364 .20
were approved.
SIRLS Grant
Ann reported that our Library was eligible to receive a SIRLS grant
in the amount of $319 . 00 . A letter from Lynn Melton, Administrator
of SIRLS was read which specified that the grant money was to be
matched by local funds . The City Council has been made aware of this
requirement. The grant has been applied for and the invoices will
be sent when the books are purchased.
SIRLS Activities
Leola reported that no SIRLS meetings had been held since our last
meeting but that she and Ann attended a Treasure Valley Library
Association function which featured a tour of the Boise Cascade
Library.
Follow-up on Policy Decisions
Bev reported that Mayor Haley was in agreement with all policy
decisions made by the Board in November, and that Kris Watkins
began work on January 5 , 1985 at the rate of $5 . 00 per hour.
That hourly wage having been approved by a majority of the Board
by telephone canvass.
Friends - 501 (C) (3) Application
Bev Reported that new Articles of Amendment had been submitted to
the Idaho Secretary of State and would be forwarded to the IRS
as soon as approval was granted. It should take just a few weeks
for them to issue the necessary tax qualification number.
Book Processing
Ann reported that approximately 200 books were processed and on
the shelves with the help of Kris and some volunteers.
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Shelving Project
Bev reported that she , Ann and Jody had met at the Library on
December 7, 1984 with Mr. Dennis Duell of Northwest Business
Systems concerning new shelving needs and probable costs .
Mr. Duell later reviewed the plan and informed Bev that needed
shelving could be acquired for $3 , 750 . 00 , which is less than
our earlier estimate of $5 ,000 . 00 . She also reported that
Mr. Duell had offered to give us several oak end panels to use
with the shelving.
Friends Activities
Jody Lewis reported that the net profit from the Holiday Bazaar
booth was $722 . 19 which is up from last year. When the bottle
deposit money is received it will increase that figure to
$763. 59 . The Friends have a balance of $2 ,058. 07 in their account
at the present time.
Jody reported that we have 70 linear feet of shelving in the
Library which needs to be replaced. With the present quote
in mind, one linear foot of shelving (floor to ceiling) will
cost $53. 57. The Friends have suggested selling the old
shelving. Discussion of other ideas for disposing of the old
shelving and moving of the books followed. Bev stated that
before our next regular Board meeting a joint meeting of the
two Boards would be held to determine plans and procedures for
the fund drive.
Volunteer Recruitment and Training
It was discussed that a program for recruitment and training of
volunteers must be established in order to provide trained help
at the front desk to allow Ann time to weed the collection.
Other business
Ann reported on an open house at the Idaho State Library and
the Ada County Library District meeting which she had attended.
The County District has requested that Eagle be represented at
their meetings - the next of which will be held at Eagle Elementary
School on February 12 , 1985 , at 7: 00 p.m. All board members are
invited to attend.
Bev brought to the Board' s attention that the Mayor had appointed
Councilman Gary Walker as the liaison to our Board from the Council.
Bev announced that she and Glida would get together and formulate
some proposals for fund raising to be considered at the joint
meeting of this Board and the Friend' s Board.
Meeting adjourned at 8: 35 p.m.
AT EST: 7 •
if ! Presider
Secretary /
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