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Minutes - 2017 - Parks Pathways & Recreation Commission - 12/07/2017 - RegularTHE CITY OF EAGLE f o PARKS, PATHWAYS AND RECREATION COMMISSION * , MINUTES Eagle City Hall, 660 E. Civic Lane December 07, 2017 5:30 p.m. 1. CALL TO ORDER: The meeting was called to order at 5:40 P.M. 2. ROLL CALL: Present- HUFFAKER, BAUN, STOCKTON, MARSHALL, RACKLEFF, STIRRAT AND FRIEND. Chairman Huffaker makes a motion to move agenda item 6A to come after agenda item 3A Seconded by Stirrat. ALL AYES... MOTION CARRIES. 3. APPROVAL OF MINUTES: A. Minutes of August 17 and September 21, 2017 Friend moved to approve the minutes of August 17, 2017, as presented with the changes that were made upon the Chairman's request. Seconded by Stockton. ALL AYES... MOTION CARRIES. 6. NEW BUSINESS: A. Bel Air Subdivision (Linder Project) Recommendation Request. Jason Densmer with the Land Group in Eagle, Idaho is presenting the Bel Air Project per Local Construct, who is the developer, also called the Linder Project. Within the Development Agreement there are specific improvements that need to be incorporated that relate to Parks and Pathways. They are preparing an application for Design Review to be submitted near the first of the year. The site is just over 22 -acres on the SW corner of Linder road and Old Valley Road, just South of State Street on Linder, by the South side of the North channel of the Boise river. Along the South side is a large lake, which focuses on the developable portion for the North half which leaves the South half available for recreational and conservation uses. The development agreement speaks to the need to develop a Greenbelt pathway connection along the river, dedicate a Conservation Easement and improve the Sportsman's Access with a 15 -stall paved parking lot and a restroom that would be dedicated to the City with eligibility to be reimbursed from Parks Fees. In addition to City of Eagle requirements, ACHD is requiring sidewalks along Linder and Old Valley Roads. Currently the site has the river on the South edge and a large wooded riparian area then a gravel road that is used by sportsmen and provides access to Little Pioneer Irrigation Districts head gate. The site concept that the developer is working toward is a Greenbelt pathway, which is the only access to the river, woods and the pond, and would like to improve it with an asphalt paved surface according to The Pathways standard construction requirements. This would include root barriers and tree removal as needed as well as an improved Sportsmen's access to the river, 15 paved parking spaces, access to the Greenbelt, provide a restroom facility and access to Linder Road. ACHD's staff report for the project included main and secondary access from Old Valley and approval for the sportsmen's access driveway. Any feedback or questions is welcome to prepare for the Design Review application. General Discussion regarding the Greenbelt and the width of it, it is 10 -feet. The developer will be using asphalt and a variety of other surface materials. The corridor from Linder Road to the West, Little Pioneer uses for heavy equipment and the developer's intent is to pave a certain section of the gravel road. ACHD requires a 5 -foot detached sidewalk on Linder Road but the suggestion would be to make it 6 feet. Old Valley Road is also required to have a 5 -foot sidewalk and the suggestion would be to make it 6 feet as well. On Old Valley, there is a sewer district lift station and a sidewalk would not be able to The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk's Office at (208) 939-6813 at Least 24 hours in advance of the meeting date and time. Page 1 of 1 KAPPROtemp work arca\1111RG 12.07-17min.docx PARKS, PATHWAYS & RECREATION COMMISSION December 07, 2017 5:30 P.M. be developed within the Project, in the future, if it was developed it would tie in to the Riverwalk subdivision. In this case the 5 -foot sidewalk would be consistent with what is currently in place on Old Valley Road. Regarding the parking lot access to the river it would be good to put in an access road, however this is not a requirement of the City of Eagle. It may be possible to extend the path somewhat; however, it does involve floodway and would require maintained flood capacity, the developer would be hesitant to extend this pathway because of the floodway. A request that the developer contact Flood District 10 and the Fire Department to work with developing this pathway access to the river. The Conservation Easement would involve a property boundary adjustment so that the Greenbelt, parking lot and everything South of it would be a separate parcel. The only part that would not be part of the easement would be the parking lot and the Greenbelt pathway. Essentially the wooded riparian area would become part of this easement, and the entire parcel may be able to be conveyed to the City as public property. Discussion regarding the 10 -foot Greenbelt and the type of paving that will be used, if it will be concrete or asphalt. The preference for the developer is asphalt. Little Pioneer has been working with other developers to the West to change their access point. The Greenbelt pathway would connect to an existing path and easement from the Riverwalk subdivision. The pond would be private for development use only, and to prevent the public from using the pond, a fence will go in between the Greenbelt path and the South bank of the pond to limit access. The fence would be about 4 -feet off of the edge of the pavement. The easement for the Greenbelt path size would be 20 feet. The ITD right of way on Linder would affect the Greenbelt access, ACHD talks about expansion and the parking lot and restrooms would be set outside of that with a landscape buffer. Some grading will be required before paving the parking lot. ACHD requires a 5 -foot sidewalk, but making a 6 -foot sidewalk is not hindered by the right of way on Linder Road. The Sportsman's access is being paid for with park impact fees. The restroom will have the capability for year-round utilities including sewer and water. The developer is encouraged to contact Fish and Game who may help fund and participate in Sportsman's Access construct. The City of Eagle does have some restrooms that are open in city parks year-round and would like to have this option in all of the parks, however mechanical space, storage and specifications may need to be established in the City. Discussion on concrete vs. asphalt and what would be recommended for Linder Road and what is currently in place on Highway 44. A potential reason to widen the sidewalk would be the density of housing and the bicycle traffic. Comments on matching sidewalk widths in the surrounding area and encouraging Ada County to put in bike lanes. Jason verified that he developed some of the sidewalks and they are 5 -feet. Discussion on the requirement of Bald Eagle Point and which surface material they were recommended to use and which surface material to recommend for future development. Discussion regarding a motion to be sent to City Council that it include a recommendation that the sidewalks to the South that the preference be 6 -feet, however 5 -feet would be acceptable. Questions on how the pathway intersects with the parking lot and Linder, currently there is not a planned connection. The developer would like to begin the pathway at the parking lot, and place bollards or a gate to restrict the public so that Little Pioneer or Emergency Vehicles can still access the gravel road with heavy equipment. Charlie Baun makes a motion that a recommendation be sent to City Council, approval of the project, and the Greenbelt pathway be cement (concrete), that the sidewalk be consistent with those above it, and a recommendation to ACHD to add bike paths. Seconded by Marshall. ALL AYES... MOTION CARRIES. 4. STAFF REPORTS: A. Recreation Coordinator Report: (CS) Chairman Huffaker introduces item. Recreation Coordinator Caitlin Straubinger discusses upcoming The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk's Office at (208) 939-6813 at Least 24 hours in advance of the meeting date and time. Page 2 of 7 PARKS, PATHWAYS & RECREATION COMMISSION December 07, 2017 5:30 P.M. recreation programs including: September Recreation Programs Recap with information on Adult Program and Youth Program total registered participants. September 2017 program revenue was $7,387.50, September 2016 program revenue was $10,948.00. Fiscal year 16-17 Recap total revenue was $92,114.59, with 742 Adult participants, 1,095 Youth participants, October Recreation Programs Recap with information on Adult Program and Youth Program total registered participants. October 2017 program revenue was $3,370.49, October 2016 program revenue was $2,901.00. November Recreation Programs Recap with information on Adult Program and Youth Program total registered participants. October 2017 program revenue was $682.61, November 2016 program revenue was $816.00. Remarks on the Senior Yoga class that is offered and where the classes are located. Some of the current projects include Facility Planning and expansion. Discussion with the school districts and grade schools in Eagle regarding expansion in programs. The coordination of these programs is very challenging, and a Joint Use Agreement is currently being worked on. The Winter activity guide will be coming in the mail to Eagle residents soon around Christmas time. The upcoming Eagle Country Christmas, which includes the Reindeer Ramble (a 2 -mile run/walk), Kid's activity tent and Carriage rides throughout downtown. The City van and trailer got a new wrap and will be a great advertisement at Merrill Park during the Summer Camp. Questions on coordination of an Adult softball league with Meridian or Boise. Guerber Park is currently occupied with another league. However, there may be opportunities to use the schools here in Eagle. B. Trail Coordinator Report: (SN) Chairman Huffaker introduces item. Trails Coordinator Steve Noyes discusses updates including: Pathway and Trails Master plan, we are now working on the first 3 or 4 chapters of the plan draft, and the next Steering committee will likely meet in January. Phase 3, Focus and Implementation comes next. A Draft review of the plan is slated for mid -2018. The Pathways and Trail Plan Public workshop was in October and about 140 people attended, and about 150 people took part in the online map survey. The Health Impact Assessment began on November 16`' with St. Luke's sponsoring the study as part of our TMP. The study will define the relationship between trails and health in Eagle and the health-related economic benefits of trails. Hidden Springs Trails and Open Space HOA held an informal discussion on connection from Eagle to Hidden Springs with multi -use single-track and Greenbelt. Marc Grubert with Avimor was in attendance. Tim Brewer from the Land Trust was also in attendance. Eagle had a FACTS meeting with Star regarding connectivity. Don Stockton and other members met with Kathy Ward on December Th, 2017. Boise's Open Space and Foothills Manager, Sara Arkle, with Boise Parks and Recreation rode in the Bike Park. She came with some questions and we will be consulting with the regarding Eagle style trail/park building and maintenance. Ridge to Rivers is part of her responsibilities. Dave Gordon, who is also on the Eagle Steering Committee reports to Sara. The North side of the North Channel between garden City and Bardenay will have 6 miles of snow removal planning. This would include the South side of the North channel between the Merrill Bridge and to the end of Mace, plus Mace Road Connector. The snow removal will be done with ATV, UTV and a City Truck. Root damage mitigation is being done now, an estimated 2.5 tons of pavement has been machine sawed and removed by hand. Roots have been cut and removed by hand to reduce organic materials breakdown. Trenching is being done now. Improper root barrier placement has been done in the past and a new standard will improve the results. The State E -bike legislation is expected to pass this coming session. Will amend sections of the Idaho Code. Will not define a -bikes under 750 watts as a motor vehicle. E - bikes will obey traffic laws, it will allow local jurisdiction to regulate use on roads, trails and pathways. Boise's a -bike ordinances, allow Class 1 and 2 E -bikes on streets, in bike lanes, on the Greenbelt and on certain trails. Class 3 e -bikes are not allowed on the Greenbelt. Eagle City Council recommends allowing a -bikes on sidewalks and requests clarification on Ridge to River trails. What will Eagle do? Hunter Homes gap includes 720 -feet of unpaved trail that will not soon be paved. They will not be extending their DA, they are planning to sell. brings new alternatives and can be brought to surface The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk's Office at (208) 939-6813 at Least 24 hours in advance of the meeting date and time. Page 3 of 7 PARKS, PATHWAYS & RECREATION COMMISSION December 07, 2017 5:30 P.M. standards. However, the River District Alternative Trail is proposed to be improved to new Natural Surface pathway standard. It may be part of the FEMA related trail repairs. Connecting to Eagle Island State Park is at a standstill at the moment. The Newman's want 6+ acres in exchange for the right to build a trail on the levee. The FACTS Board is still working on this. Getting to Star could be a challenge but could be accomplished through new developments like Bald Eagle Point. Possible bike lanes or sharrows on Moon Valley Road. Meridian is the future to connecting Eagle Island to Star. Pamela Baker Greenbelt trail is laid out and graded and preparing for base course and paving. It is already in use, and will continue up to Highway 20/26. Graham Gilbert Pipeline was completed recently so Laguna could maintain their lake. Asphalt was removed to the Laguna Gate. New line will be from Pamela Baker trail for bicycle traffic. For the Laguna repairs, the HOA has agreed to install gravel in 12 repair areas. ACE has approved 4 of 11 repairs. Now the City lawyers are ironing out the details for a temporary licensing agreement. Now we apply to grants, 2 types of disaster grants are available. The choices are: The public assistance program will help put things back to what they were and Hazard mitigation program, which makes things better than they were. General Discussion regarding the Pamela Baker and if the trails are up to specifications, yes they are. The initial round of paperwork has been submitted through FEMA and cost estimates have been done, while the flood waters were still running. The pavement on the North Channel, Garden City border should be repaired this summenand will be paid for through FEMA, it should be concrete to handle heavy equipment. There is a RFB to repair the riverbanks and to prepare for asphalt, and if we qualify for hazardous mitigation grants they will pay for concrete. Discussion regarding Hidden Springs and the possible connection to Dry Creek. E -bikes ordinances are based on recklessness and not speeding. The Moon Valley path options would be nice to keep away from the river and possible routes to Star. The need to repair banks for easement work to match city standards. An update for mitigation for the ponds, and the Sunroc In January the water levels will be coming up. Next month's agenda would include a recommendation to City Council regarding e -bikes, and a to coordinate this with Eagle Police Department. The Hunter Home repairs will be the same timing as all other trail repairs. Questions on If there is a City easement there, and what the projected cost to pave it would be. Connection from Eagle Island and Mace information will come next week. C. Community Enhancement Coordinator Report: (JH) Chairman Huffaker introduces item. Community Enhancement Jenessa Hansen discusses updates including: Eagle Saturday Market Fun Facts include: Total applications received, vendor statistics, customer and sales numbers. The revenue goal for FY 16/17 was $15,600 which exceeded the actual goal. The investment from the City of Eagle included new staff, marketing, a new trailer, entertainment money and training for CPR. Art gross sales were 57% of all sales and food sales were 34%. produce sales were 9%. Marketing was achieved through radio ads, poster distribution and Facebook ads. Vendor, customer and gross sales information and projections. The Gazebo Concert Series attendance numbers and entertainer information. Yappy Hour was on December 2"d and Eagle Country Christmas is on December 9`h 5. UNFINISHED BUSINESS: NONE 6. NEW BUSINESS: A. Bel Air Subdivision (Linder Project) Recommendation Request. (See Content and General Discussion after agenda item 3A) B. Harvest Fest Wrap-up The estimated attendance for Harvest Fest was 3,210. There were 3 successes, over 400 pumpkins were handed out to be decorated, the Wrestling Club was a hit, they are a volunteer group of performers and Therapy ponies, who is also a volunteer group. There are more challenges with events as the City grows, such as parking, compliance with ACHS, sponsors The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk's Office at (208) 939-6813 at Least 24 hours in advance of the meeting date and time. Page 4 of 7 PARKS, PATHWAYS & RECREATION COMMISSION December 07, 2017 5:30 P.M. and bathroom waste programs. General Discussion including growth of the market and parking including using the Plaza Drive extension for Events. Location for the start of the Reindeer Ramble and other event information. D. Dream Big Report (TW) (This agenda item was moved during the meeting) The Parks, Pathways and Recreation Department had a meeting in October. Some of the highlighted items are events that can happen in the next year. More kid's events, and parent-child events. Ideas on negotiations with Eagle Island State Park. Suggestions on any ideas from the PPRC for programs. Budget cost savings may allow some of these events. General Discussion regarding Steve Noyes greenbelt idea for the future. The new activity guide will be coming out soon. C. Concrete, Asphalt and Natural Surface Report (TW) (This agenda item was moved during the meeting) Choosing the right trail surface, between Concrete, Natural Surface and Asphalt. Natural Surface trails has some pros including the look, and it is softer surface for running. Some Cons include high ongoing maintenance, gravel mitigation, and difficult for bikes to ride on steep slopes. Asphalt trails has some pros including best initial surface. Some cons include cracks filling and sealing and structural strength. Concrete Trails have cons including more initial expense and harder on joints and bones. Some pros include longevity and ADA surface for long-term use. The maintenance cost comparison for natural surface in flooded and non -flooded areas vs asphalt and concrete is the same type of areas. General discussion regarding forming a recommendation to be passed along to the City Council, taking the option of asphalt away, unless it is absolutely necessary. Suggestions on replacing the current asphalt with concrete and using any funds currently available. on what Boise does for the concrete ordinance's in City code. Baun makes a recommendation for all new developments to put in concrete unless otherwise specified. Any existing recommendations to be changed to concrete, and over time take out asphalt during repairs and replace it with concrete. If it is a source of transportation or conveyance in any way it should be concrete. Look at the Boise ordinance for pathway specifications and recommendations to send to City Council and have it at the January meeting. Chairman Huffaker makes a motion to remove 6B, 6C and 6D from the agenda and to be discussed/moved to the next meeting. Seconded by Rackleff. 7. REPORTS: A. Public Works Director's Report (EZ) (This agenda item was moved during the meeting) Eric has a background in Federal Contracts and Federal facilities maintenance. Public Works handles Parks and facilities maintenance, grounds maintenance, park improvement, facility improvements, street lights, street deco, construction managements and oversee maintenance contracts. Public Works has projects in the works including park restroom improvements, playground improvements, irrigation system upgrades, park shelter and amenities repair. Merrill Park is having many improvements including painting of picnic tables, splash pads and shelters. The fence will be replaced, and the chicken (rooster) coop is being built. Restroom stalls replaced and a security system will be The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk's Office at (208) 939-6813 at Least 24 hours in advance of the meeting date and time. Page 5 of 7 PARKS, PATHWAYS & RECREATION COMMISSION December 07, 2017 5:30 P.M. installed. The basketball Court will also be re -striped. Guerber Park will be getting restroom automation, security system upgrades, horse shoe pits rebuilt, lighting repaired and future design of park expansion. Friendship Park and Orval Krasen Park will have some new paint on the shelters and the picnic tables. The landscape was upgraded, and the tennis court was replaced with repaired lighting. The Ada/Eagle Sports Complex got new restrooms, new signs, the parking lot resealed, security camera upgrades. Working toward R/C Track install and starting BMX track expansion. Guerber Park will be getting a new Splash Pad, which is a huge project. The dirt and sand that was removed will be used for other projects to help save money. The goal is to have the splash pad completed by Memorial Day. General Discussion regarding the shades at the splash pad, and additional seating at Guerber Park. B. Parks and Recreation Director's Report: (TW) Chairman Huffaker introduces item. Parks, Pathways and Recreation Director Tim Williams discusses updates including: The ITD property that the City is getting an easement through, leads into Two Rivers. The parking lot has taken down the bollards and opened up parking spaces on Mace Road. The Mace Parking Lot will be getting 17-20 parking stalls. Pssible restroom options, and plans for a right -in -right -out through IDT. The Mace Road Crossing by Mace River Ranch Clubhouse would like to connect the Mace Trail to the Pipeline Trail by making a crosswalk and adjusting the berm that is there. In the cul-de-sac a driveway will go in allowing access for emergency vehicles. The Guerber Park to State Highway 44, was going to have a grant to fund that, however ACHD does not have some of the easements in some of the areas. This may be accomplished in a 5 -year plan. The City can also write a letter to ACHD to request that it be treated as a priority. The Dry Creek project was put out as a RFP, the initial cost that came back was about 40% higher than anticipated. The RFB, Request for Bids will be available pre -qualified candidates for bid. Still working on some permitting with IDWR and the Laguna license agreement will be done soon as well. A walk through will happen on Friday with Knife River and McAlvain. An application through Compass for a TAP, Trails Application Program, has to submit the application to IDT. A bridge over the North channel on Eagle Road for ped/bike may be funded through this program or impact fees can be used. This would connect Mace Trail to the North Channel Business District. A study will be done on a bridge or a tunnel, which will be a connector to the greenbelt. Reflector Back Plate on Edgewood and State Highway 44, will help with car accidents. The Joint use agreement is with the City attourney now. The hope is to introduce Gym space, ball fields and tracks. Some items that are being looked at now are open play volleyball and basketball, and summer daycamps. This will be evaluated every year, and a monetary negation is under way. A cost recovery and pricing model competitive with other cities and fee schedules is being worked on as well. The Field allocation policy will come up in about a year, The Outdoor Events Groups handles the parade at Eagle Fun Days. Sponsorships are being worked on for defrayment of cost. Country Christmas is coming up and thank you to the PPRC. General Discussion regarding the intent to purchase 35 -acres on Meridian and Floating Feather. The Council has not approved the Letter of Intent yet. The Land Broker may help with finding property, and a suggestion that they be used as a resource for negotiations with the Newman family. IDOL, Tim Brewer, may be able to assist with negotiations. Don Stockton and Robert Minch may be able to assist with the land swap. If we did a trail on the levy, it would have a potential cost savings in the development, because they would have to add a trail anyway. C. PPRC Liaison Assignment Report: NONE D. PPRC Priorities and Long -Term Goals: NONE The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk's Office at (208) 939-6813 at Least 24 hours in advance of the meeting date and time. Page 6 of 7 PARKS, PATHWAYS & RECREATION COMMISSION IDEC.7, 2017:30 P.M. 8. ADJOURNMENT: Chairman Huffaker asked if there was any further business. Seeing none, the meeting was adjourned at 8:34 PM. AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG Respectfully submitted: KA Y MILLER CLERK OF THE MEETING APPROVED: The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk's Office at (208) 939-6813 at Least 24 hours in advance of the meeting date and time. Page 7 of 7 QUESTIONS? 11/16/2017 1.-\A AUGUST RECREATION PROGRAMS RECAP Adult Programs Progrom IT of regolerea parrnrpanlr oglo' ,raanr four 6 hong Semen Pokmol 10 rrr Opmr SNdlo Carlcellotl eta! 16 Youth Programs Proorom a of regiVered parl 1. koro• ogle fon Con,Inoo.anon l) re.nort Comp 5 oacomp.luga 12 Chr.nOmp t %mm comp w.l ss August 2017 Rec. Program Revenue 110,459.00 CURRENTLY WORKING ON 32 progroln ,oulan offered since Saplamber 1 (through fodoy) •:.Morkeling upcoming programs 4Facilbaling program kick•ofh •:•Coordinating with b>slrucrors UPCOMING 1.:•Winter Activity Guide }Fees, tort recovery, field reservofom 1 • I. • 6. • . • 46 .A . „ " IV. .46 a „ ... " • 11 ..14-64-.--0- --6.---6 ..,64• 66.6• ---. ..--.6 • . • 6.6 Vendors 40 EAGLE SATURDAY MARKET POP UP BARRE AT THE MARKETI MASTER REPORT ATTENDANCE •MAY 05'" RED LIGHT CHALLENGE LOUNGE ON FIRE - 373 'JUNE 2?" DOUGLAS CAMERON AND JOHN FRICKE: WEARY TIMES- 672 •JULY 27' KEYSTONE PLAYERS. PAMELA DEMARCHE- 500 'AUGUST 31'• NOWHERE FAST BAND SWEET BRIAR BAND PNe.'‘ • EAGLE MUSEUM •SCAVENGER HUNT •PHOTO BOOTH SECTION GAMES •PRIZES NG AY t. t CHRISTMAS DECORATIONS MI ■ u FUTURE SHOW SEPTEMBER T8" LOW -FI BLUES ADDICTS AERIAL DANCE < I 11' EVENT DETAILS • WRESTLING CLUB • ANGELS WINGS THERAPY PONIES • PUMPKIN DECORATING • PUMPKIN IN THE PARK • MUSIC: SMOOTH AVENUE • FREE BALLOON ANIMALS