Minutes - 2018 - Historic Preservation Commission - 01/10/2018 - RegularTHE CITY OF EAGLE
HISTORIC PRESERVATION COMMISSION
Meeting Minutes
Eagle City Hall, 660 E. Civic Lane
January 10, 2018 5:30 P.M.
1. CALL TO ORDER: Pence calls the meeting to order at 5:42 p.m.
2. ROLL CALL: Present: NICKEL, PENCE, DAVINA, WEDDINGTON. Absent:
STAFFORD. A quorum is present.
Amend the agenda to add election of Chairman and Vice -Chairman.
3. UNFINISHED BUSINESS: None
4. NEW BUSINESS:
A. Minutes of October 11, 2017
Davina moves to approve the minutes of October 11, 2017 as presented. Seconded by
Weddington. ALL AYE...MOTION CARRIES.
B. Discuss Historic District Owners Open House
Chairman Pence introduces the item.
Davina expresses concern that so few district residents were in attendance. Discussion of
options on how to move forward to stir up interest in the potential creation of the district. Should
another district boundary meeting be held? Should the Commission expand the invitation to
target all Eagle residents and area of impact? Discussion. Pence states that the more formalized
channels would be utilized to reach the citizens at large through the City's public information
office, plus mailers to the households. Nickel feels that sending household mailers to district
boundary households, and then doing meeting notices per standard protocol of the City.
Discussion of A -frame sign usage to notice the next meeting and possibly posters to be placed in
businesses. Nickels states that design standards and process is something that will need to be
hashed out with staff in order to get it put into code. Perhaps establishing an Ad-hoc committee
to come up with the design standards including members of the district and members
knowledgeable in development. These design meetings should be conducted similar to how the
Eagle is Home comprehensive plan review process was conducted. Public notices, open to the
meetings so there is ample opportunity for the public to be aware of what the Commission is
working towards. The establishment of design guidelines could take up to a year. Discussion of
getting the boundary established, and then the guidelines.
Weddington offers to create a bullet point of processes to move forward towards the potential
goal of a City wide open house for the possible creation of the district. The intent is for this to
foster a more directed conversation at the February on how to proceed, this will include cost
estimates for printing, mailers, postage, etc.
Audio recording not working for first 24 minutes. Video recording was operational, but audio
may not be available until after the 24 minute mark.
C. Update on Eagle Island State Park
Chairman Pence introduces the item.
Pence provides a report on his site visit at Eagle Island State Park. There are a number of
potential items that the Commission could pursue preserving, however it appears that most of
them will need a significant funding investment. Discussion. Perhaps business entities could be
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approached to solicit funds to help in the preservation of the rural/farming aspects of the old
prison site at Eagle Island State Park. The Commission could work to put together a presentation
or put together an exploratory committee on the same.
Pence asks for a motion to create an exploratory committee to be in regards to creating finding
organizations that would be interested in potential private funding for the restoration of property
at Eagle Island State Park, and in creating presentations for reaching out to these companies.
Davina and Weddington will head up the committee.
So moved by Weddington. Seconded by Nickel. ALL AYE. [rescinded see motion below]
5. REPORTS:
Pence asks the Deputy Clerk to present on the Appointment Resolution.
Deputy Clerk Osborn reviews Resolution 17-34 and the changes to the appointment policy.
Discussion of the quorum challenges the Commission is encountering due to there being 6
members appointed, with one vacancy currently that makes the quorum of 4 members
challenging to obtain. Chairman Pence is asked to speak to the Mayor about seeing how to
terminate the vacant position as the position has been vacant for several months with applications
being received.
4C Update on Eagle Island State Park: Davina would like to revisit item. She feels if the
Commission is approaching people for funding, an overview of what they want to do and what it
will cost should be in hand. Costs for restoration work for roofs or the other structures, should be
obtained. Pence states that this would be something that would be under the purview of the
exploratory committee. Discussion. Deputy Clerk Osborn comments on the need for formal
bidding processes to adhere to state law, the establishment of restricted funds, any partnership for
these types of improvements need to be approved by the City Council. Pence states that perhaps
they Commission should identify the specific property or buildings that they want to focus on
restoration.
Pence states that the intent of the exploratory committee was to figure out what all it is they want
to do, and then figure out how much it will cost and who will be responsible for it. The motion
will need to be rescinded and restated.
Weddington rescinds her motion. Second Nickel concurs. ALL AYE...MOTION CARRIES
Davina moves to put together an exploratory committee to define a list of potential
organizations to get information on doing effective promotions and to work with the state
to come to an understanding on how any funds raised will be dealt with. Seconded by
Nickel. Discussion. Davina amends that the exploratory committee will gather this
information and present it to the City Council for approval. Seconded by Nickel. ALL
AYE..MOTION CARRIES.
5. REPORTS:
Pence asks the Deputy Clerk to present on the Appointment Resolution.
Deputy Clerk Osborn reviews Resolution 17-34 and the changes to the appointment policy.
Discussion of the quorum challenges the Commission is encountering due to there being 6
members appointed, with one vacancy currently that makes the quorum of 4 members
challenging to obtain. Chairman Pence is asked to speak to the Mayor about seeing how to
terminate the vacant position as the position has been vacant for several months with applications
being received.
A. Commissioner Reports: Pence is interested in pursuing the establishment a strategic plan
for the Commission to follow, detailing both short term and a long-term plan for the Historic
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Commission. Pence and Commissioner Weddington will draft a document to present to the
entire Commissioner for review. Nickel would rather have the Commission review last couple
of years of meeting minutes as he feels that it would be a good starting place, also he believes
this very thing has been acted on in recent years. It would be good to have this discussed by the
whole Commission for input and guidance. Deputy Clerk Osborn notes that previous years
minutes are available via the City's website for reference. Discussion.
6. ADJOURNMENT: There being no further business.
Weddington moves to adjourn. Seconded by Davina. ALL AYE...MOTION CARRIES.
The meeting adjourned at 6:10 p.m.
Respectfully submitted.
CLERK OF/ fHE MEETING
APPROV.RD•
CHAII(IAN
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
WWW.CITYOFEAGLE.ORG
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