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Minutes - 2008 - Historic Preservation Commission - 10/09/2008 - Regular EAGLE HISTORIC PRESERVATION COMMISSION Meeting of October 9, 2008 Call to Order: The meeting was called to order by Chair, Jason Pierce, at 6:05 p.m. Roll Call and Introductions: In addition to Jason Pierce, Commission members Betty Fisher, Shari Sharp, Nancy Suiter, and Gwen Sears were present. Also attending were Eagle City Councilman, Mike Huffaker, and Eagle City Clerk, Sharon Bergman. UNFINISHED BUSINESS Approval of Minutes: Secretary, Nancy Suiter, pointed out a mistake in the section Curator's Report from the minutes of91ll//08. The name Charley Caxton should read Charley Peacock. Shari Sharp moved the minutes be approved as amended. Betty Fisher seconded the motion. The motion passed. Curator's Report: Shari Sharp asked Curator, Laurie Baker, to clarify the subject of her using her personal credit card for occasional, minor purchases when the City's credit card is unavailable to her. In reply, Ms. Baker stated that pursuant to a request from the Commission at the last meeting for her to change the manner of payment for supplies, she has now opened accounts with the local Staples Office Supply, and with Gaylord Brothers, and Demco, who supply archival materials and museum and library supplies respectively. However, she said there might still be an occasional time when she will have to use her personal card and ask the city for reimbursement. City Clerk, Sharon Bergman, pointed out that the difficulty with the city's credit card is that it has often been used to its maximum amount when Ms. Baker requests it. Ms. Bergman stated she would look into the possibility of increasing the amount allowed on the card in the future. For further details on changes to payment methods, see Curator's Report for October 9,2008. Approval of Expenditures: Ms. Baker reported there have been no new expenditures since those reported previously. Jason Pierce moved and Gwen Sears seconded the motion to approve the expenditures in the report. The motion passed. Donation Review Form: There were no new donations this month. Ms. Baker reported her article requesting donations has been published in three local papers. Arthur Hart's Book: The manuscript will be going to press sometime in the next two weeks. It is hoped the books will be available for the Eagle Historical Society to sell at the Eagle Christmas Bazaar on November 1, 2008, but they will certainly be here for the book signing with the author at the Eagle Public Library on November 22, 2008. Museum Furniture Rearrangement: Laurie Baker showed the Commission a floor plan of the new furniture arrangement that will be installed during the dates of October 27 through November 3,2008. The Museum has been cleaned in anticipation of this event and the display cases and walls of the Museum will be repainted. When the new arrangement is in place Ms. Baker has arranged for Alloway Electric to install new, museum-quality, lighting to both highlight and preserve the exhibits. Museum Expense Accounts: See discussion under Approval of Expenditures. 2009 Eagle Historic Calendar: A collection of archival images that have not been used for previous Calendars has been collated and is currently with Printworks. The finished Calendars will be ready for sale at the Christmas Bazaar for $10 each. Sharon Bergman suggested we might consider a display of the Calendars in the lobby of City Hall and at the Library. On a related topic, Ms. Baker pointed out that Caxton Printers distribute an advertising pamphlet nationwide listing their currently available history books. The next pamphlet will include the Hart Book. Ms. Bergman then asked if it would be possible to have some of the schools in the district include a copy of the book in their libraries. Jason Pierce said he would make inquiries regarding this. Images of America Photo History project: Ms. Baker reiterated her and her husband, Ron's, offer of donating their private time to author this publication. She said that if the Commission did not wish to sponsor the book, The Friends of the Library would consider doing so. If the sponsorship goes to that group, the Library will be the beneficiary of the profits from its sales. A discussion followed regarding the collecting of the photos needed for use in the book and Ms. Baker pointed out once again that she would be going through those photographs as a normal part of her duties as Curator. Ms. Bergman said the Curator is going to have to provide these, and other archival information, to the City for its "records retention," a computer file which now has the full force of the law as proof of ownership by the Museum of articles donated to it. Nancy Suiter restated the motion tabled at the last Commission meeting authorizing the Bakers to proceed with the project. There was no second so the matter could not be voted on. NEW BUSINESS Museum Accomplishments and Goals: The Curator provided Commission members with a 24-item list of accomplishments for the fiscal year October 2007 through September 2008 and a two-page list of Goals to be achieved in the coming one. Shari Sharp objected to the order of the Goals listed and asked that working on the exhibits be at the top of the list. Ms. Baker agreed the order could be changed but said she could only work on the exhibits as items to fill them became available. Betty Fisher said there were items already on hand. She disagreed with Ms. Baker that many of them are duplicates of things already on display. Mike Huffaker inquired about the Commission's ability to stop developers from changing or destroying old buildings in Eagle and Laurie Baker told him the Commission could advise regarding preservation but was powerless to enforce it without the establishment of an Historic Preservation Ordinance. She pointed out that one of her stated goals for the coming year is to prepare such an ordinance for the consideration of the Eagle City Council and to help in maintaining Eagle's Heritage City status. Executive Session pursuant to Idaho Code 67-2345-(b): Jason Pierce moved the Commission declare itself to be in Executive Session pursuant to the above noted Code. Shari Sharp seconded the motion. The motion passed. The Commission meeting adjourned. Approved Jason Pierce, Chair ~ ~ . ~ - Sharon Bergman, City Cler~ivl-<~ lL ~ ..'".......... "" r.. \...E ..... , ,..v , ..," L"",.P ......... *' ',# , f. v.. 1: E.. ' ~ ::-... to- .. ~ ~ O. o~ ... 0 ~ .. I ..... : >-. (l, I "'-)!.~ % ~ : ~: 0: . "Y 0: < ~ : ... ~ 0 I b~ ~: Q : .. u . u i.Y ~T.....,- \ -.. ~ <qo.. ~ : ~ -. INCO~... 0 ..... #, ,.. .........(".... .... " .... v ~~ " STf>. ~ ~~ '" ", .",......,,'