Minutes - 2008 - Historic Preservation Commission - 06/12/2008 - Regular
EAGLE mSTORIC PRESERVATION COMMISSION
Minutes of the Meeting of June 12,2008
Call to Order: The meeting was called to order by Chairman Jason Pierce at 6:00 p.m.
Roll Call: Betty Fisher, Jason Pierce, Gwen Sears, and Shari Sharp attended. Also present were Eagle
City Councilman, Mike Huffaker and Curator, Laurie Baker, as well as guests Joann and Ryan Grether.
Nancy Suiter had an excused absence.
UNFINISHED BUSINESS
Approval of Minutes: Gwen Sears moved and Betty Fisher seconded the motion to approve the
minutes of May 8, 2008. The motion passed.
Jason made a motion that we move item "F"-"Eag1e Auto Fest, 2008" --to the head of the agenda out of
consideration for our guests. Gwen seconded the motion and it passed unanimously.
Eagle Auto Fest, 2008: Joann Grether, a member of the Eagle Kiwanis club, was introduced by Jason,
who said that she had volunteered to help with this year's Auto Fest, the type of car show with which
she has much experience. The curator explained that the museum and the Vintage Gems Auto Club of
Meridian are co-sponsors of the event and that pre-registration was being handled through City Hall. It
was added that the sponsors we contact should be those that we feel will be of most benefit to us. The
curator also explained that there will be a variety of awards: Mayors, People's Choice, etc. Jason
indicated that thus far he had gotten the Chamber of Commerce to donate 100 glasses from their 2007
wine celebration. He and the curator emphasized that what we really need help with is encouraging
people and businesses to act as sponsors and they asked Joann to concentrate her efforts in this area.
Curator's Report: The curator reported that the museum did receive the Idaho Community Foundation
Grant she had applied for through the Eagle Community Foundation. Even better news was the fact that
we were awarded the entire cost of the exhibit project, or $1204.00, and not just the matching fund
amount indicated in the grant application!
The curator also stated her intent to have the fully edited Hart manuscript along with the photographs
chosen for inclusion mailed to the pre-press contractor prior to her departing for Italy on June 19.
She also reported on a series of elementary school tours of the museum that she conducted on May 21.
Often students from the classes that attend are encouraged by their teachers to write thank you notes to
the museum and describe what they most liked about their experience there. These notes are often very
simple, always positive, and upon occasion, one in particular stands out. This year it was the note
saying that the tour was so enjoyable that "even a dog would be entertained." The curator said that she
was going to have this one framed and hang it near her desk!
Approval of Expenditures: This month's total expenditures were $2,995.14. Of this amount, the
largest portion went towards the construction of the "Women's Work is Never Done" exhibit (formerly
the "Farm and Barn" exhibit), which totaled $1,951.23 in construction and materials costs. Fortunately,
$1204.00 of this was covered by the Idaho Community Foundation Grant referenced above. The
remaining expenses went to reference materials, office supplies, miscellaneous, display items, and
museum furniture. Jason moved and Betty Fisher seconded the motion to approve the expenditures.
The motion passed unanimously.
Donation Review: There were no donations this month.
Eagle Community Foundation Grant: See Curator's Report and Approval of Expenditures.
Arthur Hart's Book: See Curator's Report.
Eagle Auto Fest, 2008: See above discussion.
"Farm and Barn" Exhibit: See Approval of Expenditures.
NEW BUSINESS
2008/2009 Budget: Each of the Commissioners received a copy of the proposed budget as presented by
the curator to the Mayor and other city department heads at a meeting on May 22, 2008. Gwen Sears
questioned the proposed expenditures for a microfilm reader ($1000) and a laptop computer ($2500)
when it seemed that most expenditures should be related to the museum proper and not to the archive.
The curator explained that even though the microfilm reader might not be put to use immediately, the
increasing paucity of possible funding dictated the need to buy it while funds were still available. The
laptop computer, she pointed out, was needed to fulfill her obligations as a newly elected board member
of the Idaho Association of Museums (lAM). It will not only enable her to take proper notes at future
board meetings, but will also enable her to prepare a Power Point presentation for the next lAM annual
meeting, one of her main responsibilities as the newest lAM representative for the western division of
the state.
Museum Mural: Shari Sharp shared a visual model of the proposed outdoor mural that she has been
working on. Praise for her concept was universal, though Council liaison Mike Huffaker mentioned that
perhaps the mural should be anchored by a free-standing base should the barber shop ever be sold and
then demolished. If anchored in such a way, it could be moved and re-attached to another wall structure.
All present agreed that this was a possibility that should be explored and Shari was asked to continue
with her efforts to bring this project to fruition.
"Images of America" Photo History Proposal: On June 6 the curator received an e-mail from Kelly
Reed, Acquisitions Editor for Arcadia Publishing, a publishing house that specializes in local and
regional history books. In that e-mail, Ms. Reed explained that Arcadia Publishing works with museums
and local historians to produce regional photo histories and that she was currently seeking out new
authors in Idaho. She said the books are traditionally made up of approximately 200 images and
captions and that the publisher covers all costs for producing the book and that the author(s) receive a
royalty for each copy sold. In our case, the curator would serve as author under the auspices of the
Eagle Historic Preservation Commission and any royalties received would be deposited to the Historic
Preservation Commission Fund. The Commissioners were very enthusiastic about this possibility and
encouraged the curator to communicate further with Ms. Kelly so that more information on the process
would be available at the next Commission meeting.
Given the timing of the curator's vacation, it was decided that there would be no Commission meeting in
July and that the next meeting would be held at the regularly scheduled time in August.
There being no further business before the Commission, Gwen Sears moved and Betty Fisher seconded
that the meeting be adjourned. Approved unanimously, the meeting adjourned at 7:35 p.m.
Respectfully submitted,
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