Minutes - 2007 - Historic Preservation Commission - 10/11/2007 - Regular
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THE EAGLE HISTORIC PRESERVATION COMMISSION
MINUTES FROM THE MEETING OF: October 11, 2007
Roll Call: Commission members attending were Betty Fisher, Nancy Suiter, and Jason
Pierce. Laurie Baker, Curator, was also in attendance.
UNFINISHED BUSINESS:
Approval of Minutes: Betty Fisher moved and Jason Pierce seconded the motion to
approve the minutes of the September 13 meeting. The motion was approved.
Curator's Report: Curator Laurie Baker reported on the Auto Fest. She reiterated her
feeling that income from the Auto Fest was not proportionate to the time and money
expended by herself and members of the commission in preparing for it. Of the $930.00
made on the show the museum realized only $530.00. Ms. Baker said she should more
reasonably be expected to spend her time on direct museum business. On a positive note,
she added, the project did end in the black.
Some discussion ensued, once again, as to how to improve the process next year and it
was once more agreed that an earlier start on soliciting donations from local merchants
should be made.
Approval of Expenditures: See attached report. Jason Pierce moved and Nancy Suiter
seconded the motion to approve the expenditures. Motion carried.
Arthur Hart's Book: The Hart book will not be ready in time to be included in the
Christmas Bazaar. There has been a change in the format and the printer needs a three
month window of time to prepare for the changes. Laurie Baker said there is a computer
program available for approximately $500.00 that would allow her to do the preparatory
work to get the book print ready.
The cover illustration for the book has been provided by local artist, Larry Walker, who
donated the original to the museum along with permission to reproduce it in any way the
museum chooses.
Archives Management: Laurie Baker reported there are time and management
problems surrounding new acquisitions and reminded the commission that she is
planning a training session for volunteers covering practices and procedures for same on
October 13,2007. Special emphasis will be on Local History Subject Headings and
vertical file management.
Accession~ Brief List: See Curator's Report from October 11,2007. Laurie Baker
reported that she is in the process of sending donors of artifacts letters of appreciation,
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deeds of gifts, and tax receipts. This effort will include sending these items to some
previous donors as she cannot be sure in some cases if it was done at the time of the
donation.
A brief discussion was had regarding the donation of the parlor organ. It will now be
held by the owner until next spring at which time it will likely be stored at Betty Fisher's
house.
Also under Unfinished Business, Betty Fisher asked when the reconfiguration of the west
wall of the museum could be done. Jason Pierce agreed to check into this.
NEW BUSINESS;
Museum/Commission Fiscal Year 2007/2008 Goals: The commission reviewed the
goals. Laurie Baker feels the immediate goal should be to take care of what we have now
and proposed setting a revised goal of accomplishing one-third of those things on the list
by the end of this fiscal year. This would include the three-panel unit display; active
participation in Oral History Day; and a goal of completing three to five oral histories per
year.
Jason Pierce moved and Nancy Suiter seconded the motion to add further discussion of
next year's Auto Fest to the agenda. The motion passed.
2008 Auto Fest: Laurie Baker said her first responsibility is clearly to the business of the
museum and that the time she spent on the Auto Fest detracted from that. She reported
that attendance at the museum on the day of the Auto Fest was minimal so that, in terms
of direct benefit to the museum, either in attendance or in money, the event could not be
deemed much of a success. She made a distinction between an Hevent" and a
'.fundraiser" and said an event such as the Auto Fest cannot be expected to benefit the
museum. Jason Pierce asked what could be substituted as a fundraiser if we did not
sponsor the Auto Fest in the future. Suggestions for doing so included seeking sponsors
whose businesses are more specific to auto shows and asking them for larger donations;
and seeking sponsors outside of Eagle as many of the participants live in other areas of
the valley.
The commission was reminded that the Auto Fest wants one-half of the net proceeds
from future shows and it was suggested that there be a pre-registration fee of$1 0.00,
raised to $15.00 for those who register the day of the show. It was felt this might
encourage early registration and possibly draw in more participants.
A banner at the entrance to the Auto Fest announcing the museum's sponsorship of the
event was recommended.
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Laurie Baker will be writing a letter to the Arts Commission regarding planning for the
music at next year's event in hopes of avoiding the confusion experienced at this year's
show.
Adjournment: There being no further business, Jason Pierce moved and Nancy Suiter
seconded the motion to adjourn. The motion was approved and the meeting was
adjourned at 7:45 P.M
Respectfully submitted,
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Nancy Suit , Secretary
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Approved on..oec"e/:rAbC'-/""' /::;.za:J7
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o Pierce, Chairman
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L/ Sharo Bergman, City Cler
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