Minutes - 2007 - Historic Preservation Commission - 05/10/2007 - Regular
THE EAGLE HISTORIC PRESERVATION COMMISSION
MINUTES FROM THE MEETING OF: May 10, 2007
The meeting was called to order at 6: 1 0 p.m. by Chairman Jason Pierce.
Roll Call: Commission members attending were: Jason Pierce, Betty Fisher and Kay Madary.
Also attending were Laurie Baker, Curator, and guest Sharon Bergmann, Eagle City Clerk.
At Sharon Bergmann's request, Item C under New Business, "Executive Session: I.C 67-2345(a)
Personnel," was moved to the portion of the meeting following Roll Call. Jason moved that this
portion of the evening's business be changed as requested, Kay seconded, and the motion passed
unanimously.
The Commission went into Executive Session at 6: 17 p.rn.
The Commission discussed personnel.
The Commission left Executive Session at 6:40 p.m.
UNFINISHED BUSINESS:
Approval of Minutes: Kay made a motion to approve the minutes of the April 12, 2007
Commission meeting and Betty seconded the motion. The minutes were unanimously approved.
Approval of Expenditures: The Curator .requested that three expenditures be approved by the
Commission. The first, to Idaho Correctional Industries, was for the Curator's business cards for
$29.95; the second was to Print Works for two copying jobs for a total of$5928 and the third
was to reimburse petty cash for $63.57 worth of office supplies. Jason motioned that the
expenditures be approved, Betty seconded the motion and it was passed unanimously
Curator's Report: The Curator briefly noted that her report largely followed Unfinished
Business as listed on the Agenda and proceeded to discuss those items that needed further
follow-up as they appeared on the Agenda.
Update - Car Show: The Curator finally was able to speak with John Wasson, ACHD
employee in charge of finalizing Citizen Use Permits, and indicated that he verbally OK'd the
requested extension of First Street closure one block to the north of State Street to ensure enough
parking space for the number of entries anticipated for the August 25, 2007 Eagle Auto Fest.
Entry parking will now extend from Aikens and First to Idaho and First. She also noted that we
should probably begin approaching businesses about monetary sponsorship and goodies for the
goody bags no later than the first of June. Kay is working on a new Auto Fest flyer that will
feature the museum as sponsor alongside Vintage Gems and the Curator will e-mail her a copy of
the Museum logo for inclusion in that flyer.
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Arthur Hart's Book: As noted in the April 12, 2007, minutes, Arthur Hart turned over his
book, Life in Eagle, to Geneva Trent on March 30. After further deliberation, however, he
decided he needed to add a chapter on Eagle Fun Days and is currently working again on the
manuscript. Though this will slow down the publication process a bit, there is still hope that the
manuscript will be ready for sale at the Eagle Holiday Bazaar, scheduled this year for November
3-4, 2007.
2007/2008 Budget: The Curator is currently working on a 2007/2008 preliminary budget, due to
the City Clerk on May 15. She is preparing a "real" budget that reflects the true operating costs
of a small history museum, rather than one that reflects a "bare bones" outlook.
Preservation Nomination: The Curator was happy to report that Geneva Trent's nomination for
a Preservation Idaho "Orchids and Onions Award" had been successful. Geneva is being
honored as a "Friend of Preservation" alongside five other winners at the annual "Orchids and
Onions" dinner celebration being held May 17, 2007, at 6:30 p.m. at the Capitol City Christian
Church. I will be accompanying her to that event both as representative of the Museum and to
cheer her on!
Training Opportunities: The Curator reported that she is currently signed up to take the
American Association for State and Local History's (AASLH) on-line workshop course on "The
Basics of Archives," which runs from June 4,2007 to July 6,2007, and will also be attending the
Commission Assistance and Mentoring Program (CAMP) Training, sponsored by the Idaho State
Historical Society on June 1 and 2, 2007.
NEW BUSINESS:
Core Downtown Development: The Curator gave a brief overview of the public hearing
presented by the Eagle Chamber of Commerce Downtown Feasibility Committee on Eagle
Downtown Visionary Planning on May 19, 2007. She noted that the committee, of which Jason
Pierce is a member, presented a thoughtful overview of the results of their findings from the Fall
2006 Visionary Planning Meetings. She also noted that those results did not make mention of an
awareness of possible historic homes that might fall within the core development area and
indicated that, upon receiving a map of the boundaries delineated in the study, she would provide
the Chamber with a site listing of the homes that had been surveyed for historical/architectural
integrity during a 2005/2006 Certified Local Government (CLG) Grant property survey.
History Files: The Curator pointed out that one of the goals of the Museum is to provide
research opportunities to those seeking documentary material about Eagle's history and
development and that to honor that goal, much needs to be done to update and properly index
and preserve the Local History Pamphlet Files. She hopes to compile a short procedure manual
that can be used by volunteers to properly add to and maintain the history files and would also
like to provide an appropriate space for them to work in. Currently, the plan is to partition off
the back wall of the museum with office partitions to provide a workspace for both volunteers
and researchers. She has been assured by the Historical Society that a desk and partitions are
available, but needs to acquire a computer, an ergonomic chair and two legal-size fireproof file
cabinets in which to house the files.
New Museum Site: Jason told the Commission that he is continuing to pursue the possibility of
relocating the museum and the Chamber to the Kings building as has been discussed before.
This would provide both facilities the advantage of additional floor and office space as well as
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adequate parking. The Curator was able to provide him with Don King's phone and fax number,
having just received those from Geneva Trent, and he said that he was going to get a hold of Mr.
King to see what kind of agreement might be reached on rental fees. He also indicated that it
might be wise to incorporate a basic rental charge of$l,OOO.OO per month in the 2007/2008
preliminary budget and the Curator agreed to do so.
Commission Vacancy: The Curator noted that she was currently trying to convince Nancy
Suiter, a 30-year Eagle resident to accept the vacant Commission position. Nancy is extremely
active, quite knowledgeable about the community and seemingly willing to take on the kinds of
tasks and challenges she would encounter as a Commissioner. The Curator is expecting to hear
from her soon and, if she agrees to accept the position, will get the necessary paperwork going to
ensure Nancy that position.
Adjournment:
There being to other business, Betty moved and Kay seconded that the meeting be adjourned
Approved unanimously, the meeting was adjourned at 7:22 p.rn.
Respectfully submitted,
Approved on
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