Minutes - 2007 - Historic Preservation Commission - 04/12/2007 - Regular
THE EAGLE HISTORIC PRESERVATION COMMISSION
MINUTES FROM THE MEETING OF: April 12, 2007
The meeting was called to order at 6:00 p.m. by Chairman Jason Pierce
Roll Call: Commission members attending were: Jason Pierce, Betty Fisher, Weldon Fisher
and Kay Madary. Also attending were Laurie Baker, Curator and guest Sharon Bergmann,
Eagle City Clerk.
UNFINISHED BUSINESS:
Approval of Minutes: Laurie noted that the minutes needed to be corrected under "Roll
Call" to state that "Also attending were Laurie Baker, Curator and guests Arthur and Dee
Hart, Geneva Trent and Ron Baker." Weldon made a motion to approve the minutes as
amended, Betty seconded the motion and it passed unanimously.
Approval of Expenditures: The Curator requested that four expenditures be approved by the
Commission. The first two were for office supplies purchased by the Curator for a total of
$10.56. The third was for a new phone with an extension to be used by volunteers at the
volunteer desk in the museum proper (previously there was only a single phone in the
Curator's office) which came to $95.39 and the last was for final payment to Arthur Hart for
having completed Life in Eagle. The amount remaining on his contract was $2,500.00.
Weldon made a motion to approve the expenditures, Betty seconded and the motion passed
unanimously.
Curator's Report: The Curator indicated that she felt the majority of the items on her report
needed no further elaboration, noting that the one exception was the "Upcoming Conferences,
Meetings, etc." section that she wished to discuss further under "New Business." The
Commission agreed and Weldon made a motion to accept the Curator's Report, Betty
seconded and the motion passed unanimously.
Update - Car Show: The Curator and Sharon shared what they had learned at the April 5,
2007 meeting of the Vintage Auto Gems Car Club, which both had attended. The Curator
indicated that the car club membership was concerned that in 2006 not quite enough space
had been reserved for all the cars that were on display and that they were expecting still more
entries this year. The Curator is going to look into "adding" the closure of the first block of
First Street north of State Street and also into reserving some parking spaces on Second St. in
the vicinity of the Gazebo and the Burger Den property to the original "Citizens Use Permit."
She will report on the success of that endeavor at the May 10 meeting. Sharon indicated that
it would also be helpful to be able to barricade off the appropriate spaces the night before the
event, so that people would not be encouraged to park in those places at that time. Also
discussed was the need for a more efficient turn around on plaque production, so that Vintage
Gems would have more time to produce the plaques and the need to alert businesses who
were contributing "goodies" for the goodie bags to make them available early enough that the
auto club membership would have more lead-in time in preparing the bags for distribution.
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The Curator said that she was going to prepare a "Check-off List" to be distributed to the
Sponsors at the time they agreed to support the activity so that they might also have a
convenient timeline to follow. She is also going to prepare an easily reproducible flyer for the
event that uses both the Museum's logo and vivid reference to the Museum's involvement so
that it might be more recognizable as the event's co-sponsor along with the club. The club
would also like to be able to use the Museum logo on some of their plaques, so the Curator
will provide them with a clean reproducible copy.
Arthur Hart's Book: The Curator reiterated that Arthur Hart formally turned over his book,
Life in Eagle, to Geneva Trent at the Museum on Friday, March 30. The event was
documented with a few photographs and Arthur, Geneva and the Curator spoke about what
was to come next. The Curator is going to purchase a copy of Pagemaker software to use for
the book mock-up; Geneva is having copies made and beginning the first read-through and
soon will be seeking appropriate photographs. Mr. Hart's final stipend payment of$2,SOO.OO
was approved under this meeting's "Approval of Expenditures."
Museum Signage: The Curator indicated that she has determined that the tall, narrow easel
that is currently sharing office space with her will comfortably fit between the museum and
chamber doorways and that she would like to begin using it to display some of Weldon's
stories with appropriate "eye-catching" graphics. This would serve as an interim solution to
the need for a new sidewalk sign and would afford us the opportunity of seeing if that kind of
"hook" would bring more visitors into the Museum.
Museum Hours: The Curator indicated that she now has desk coverage for all of
Wednesday, Friday and Saturday and a possible solution for Thursday. Betty Fisher and
Terry Steach are splitting the shift on Wednesday and Saturday and a new volunteer, Gwen
Sears (whom the Curator knows through the library's "Homebound Program") will be taking
the entire shift on Friday. Anne Gibson, secretary for the Eagle Historical Society, has
indicated that she would be happy to take half a shift on Thursday if the Curator can find
someone for the other half shift. The Curator plans on approaching Gwen about this
possibility and will report back at the next Commission meeting. She also indicated that the
Commissioners should continue to consider the appropriateness of having two different sets
of hours, one for the busier spring and summer months and one for the slower fall and winter
months.
NEW BUSINESS:
2007/2008 Budget: Sharon Bergmann, the City Clerk, told the Commission that the City
Council has indicated that this year they would like a truly accurate fiscal picture of the needs
of the museum and that the preliminary budget should be prepared with an eye on real needs,
not on cutting corners. She indicated that it was important that the Curator provide proper
documentary support for these projections, but that it was a good time to think in terms of
what was really needed to fully support the Museum and perhaps expand its current programs.
Part of these considerations might be a full-time Curator position and writing this into the next
budget was another topic of discussion.
Upcoming Conferences, Meetings, etc.: The Curator took this opportunity to expand on the
information she had provided in the Curator's Report re three upcoming seminars and
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conferences. On June 1 & 2, the Idaho Historical Society is sponsoring the Commission
Assistance and Mentoring Program (CAMP Training) for $100.00. The American
Association for State and Local History (AASLH) is sponsoring an online workshop, "The
Basics of Archives," scheduled to run between June 4 and July 6,2007, at the cost of$85.00
for AASLH members. And lastly, AASLH is also sponsoring a two-day seminar in Salt Lake
City, June 28-29,2007, on collections management and practices. The cost is $250.00 for
members, with travel information to appear shortly on the AASLH site. She requested that
the Commission approve all of these learning opportunities and with no discussion, Kay made
a motion to approve the Curator's request, Weldon seconded and the motion passed
unanimously.
Future Programming: Arthur Hart and Sharon Bruneel, author of Camiel Bruneel' s
biography, As Ever Yours, CB, have each offered to provide programming for us. Arthur Hart
is willing to do any of the lecture/slide show presentations that he regularly offers through the
Idaho Humanities Council Speakers Bureau and Sharon has indicated that she would be
willing to do a small presentation and book signing of her book The Commissioners
encouraged the Curator to pursue any and/or each of these options.
Fiscal Year 2006/2007 Goals: Discussion of these goals was tabled until the status of the
Curator's possible full-time employment was determined.
Adjournment: There being no other business, Kay moved and Weldon seconded that the
meeting be adjourned. Approved unanimously, the meeting was adjourned at 7:50 p.m.
Respectfully submitted,
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Kay'M:adary, fljCretary
Approved on ~Y"""3 .?/YJ7
- Q,
s n Pierce, Chairman
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