Minutes - 2005 - Historic Preservation Commission - 10/05/2005 - Regular
THE EAGLE HISTORIC PRESERVATION COMMISSION
MINUTES FROM THE MEETING OF:
October 5, 2005
The meeting was called to order at 9: I 5 a.m. by Chairman Diane Scott.
Roll Call: Commission members attending were: Diane Scott, Betty Fisher, and Phyllis
Schlador. Also attending was Geneva Trent.
Approval of Minutes: Diane made a motion to accept the minutes of the September 14th
meeting as written, Betty seconded the motion, and the motion passed.
Approval of Expenditures: Expenses presented for approval were from Geneva Trent for
prints of Thomas Aikens (for Eagle Library project) and for drapery scarves to be used in
exhibits totaling $93.39, and an order to University Products for acid-free file folders & labels
for the phamplet files and an artifact identification kit. Phyllis moved that all be approved,
Betty seconded the motion, motion passed.
Larry Rackham arrived at 9:30 a.m.
Reception Desk: Diane reported that she had talked to Rolando Smith-Gloria from
Correctional Industries about repairing the reception desk so the brochure containers on each
side are usable; she did not know when it will be repaired or just how they'll do it but that
Rolando had agreed to do it and had apologized for the problem and for it taking so long to
resolve.
CLG Grant Application: The CLG Grant Proposal was reviewed; Larry moved that it be
approved for City Council consideration, Betty seconded the motion and motion passed.
Weldon Fisher arrived at 9:35 a.m.
Programs: Diane presented information on a speakers' bureau from the Idaho Humanities
Council with potential speakers for programs for January through April. She suggested
arranging for four of them for a lecture series, then to put together a brochure about the series
and mailing it out to the community requesting reservations to attend the programs and to get
people into the museum. Phyllis moved that she proceed in making the arrangements, Larry
seconded the motion, motion passed. Diane also noted that we need to set dates of programs
further ahead in the future, that the media likes plenty oflead time for publicity. Possible
other activities were to set up an information table at Eagle Island State Park next May when
the Civil War Re-enactors are performing there, to develop a Walking Tour to debut next
spring, and to have a Christmas Home Tour like the Historical Society did last year. Betty
volunteered to check out possible buildings for another tour.
The Guidelines for Docents was reviewed; Weldon moved that they be formally adopted by
the Commission, Phyllis seconded the motion and it passed.
Page I 00
New Museum Exhibits: Diane reported that we have a lack of volunteer builders for
building the proposed exhibits, and asked if we want to hire someone to do them. Diane
moved that Geneva contact Eagle Water Company to see if their builders would have time to
do this, Betty seconded the motion and motion passed.
Review of Approved Budget: The members reviewed the FY 05/06 budget as passed by the
City Council, no action taken.
Additional Lighting over Desks, Under Counter: Diane moved that we add lighting over
the desk and under-counter lights above the work counter in the store room and that Geneva
make the arrangements for that. Weldon seconded the motion, motion approved. Diane also
noted that we need to get a good tape recorder for oral histories, and that we have a catalog
with some good ones in it. She moved that Geneva look through the catalog and order one,
Betty seconded the motion, motion passed.
Museum Association Membership: Betty moved that we join state and national museum
association as members, and for Geneva to get the applications filled out and sent off. Phyllis
seconded the motion, motion passed.
Museum Accessioning Software: Diane moved that the museum purchase the museum
accessioning software from AASLH and technical support for it too, if available. Phyllis
seconded the motion, motion carried.
Table for Workroom: A work table for the storeroom was discussed. Geneva reported that
she found one at K-Mart that is 40" square and 36" high -large enough to fit over the 2-
drawer file cabinets, but it only comes as a set with 4 chairs. Larry suggested that we
investigate one that is mounted on the wall and folds down when needed like architects use.
After discussion, Larry moved that the curator investigate the availability and price of such a
work table, Betty seconded the motion, motion passed.
Internet Access in Museum: Diane stated that we need internet service in the museum, and
that we should get it through the phone company and that we should also get caller ill.
Weldon made a motion that the curator call Quest and do that, Diane seconded, motion
passed.
Walking Tour: Diane noted that the Walking Tours was on the agenda but the commission
had discussed it during the Programs item.
County Treasures Nominees: It was also noted that Diane had received an E-mail from
Steve Malone requesting nominations for the 2006 County Treasures awards. Geneva
reported that she has called about the old IOOF hall that is currently a church just west of
Subway, but has not received a response yet. Diane moved that we nominate the old IOOF
Hall, Betty seconded the motion, motion passed.
Other: Weldon reported on the field trip to Eagle Island State Park last week and the tour of
the buildings for potential storage for the museum. He added that he had called Steve
Guerber, the next step is to contact the State Parks Director Bob Meinen. Diane moved that
Weldon follow up on this, Phyllis seconded the motion, motion carried.
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Geneva presented information that she received from National Association for the Exchange
of Industrial Resources that collects donations of inventory from manufacturers and retailers
and then gives those goods to schools, churches, and non-profits nationwide. The consensus
of the group was that this would not be something we want and not to pursue NAEIR
membership. Geneva also presented the application information for obtaining federal surplus
property from the State ofIdaho. Larry moved that the Commission authorize Geneva to send
in the application for the museum, Weldon seconded the motion, motion passed.
Adjournment: There being no other business, Diane adjourned the meeting at I I: lOam.
Respectfully submitted,
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Betty Fer, Secretary
Approved on
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Diane Scott, Chairman
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- Sharon Bergman, Eagle City Clerk
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