Minutes - 2018 - Design Review - 05/10/2018 - RegularDESIGN REVIEW BOARD
MINUTES
The Design Review Board met in regular session, May 10, 2018, Chairman Grubb
presiding.
1. CALL TO ORDER: Grubb calls the meeting to order at 6:00 p.m.
2. ROLL CALL: The following members were present: GRUBB, BRASHER, SAYER,
SCI IAFER, BAER, GERMANO, KOCI. ABSENT: A quorum is present.
3. PUBLIC COMMENT:
This time is reserved for the public to address the Design Review Board regarding concerns or comments
they would like to provide to the Board regarding subjects not on the agenda. This is not the time slot to give
formal testimony on a new business item or pending application or proposal. Out of courtesy for all who wish to
speak, the Board requests each speaker limit their comments to three (3) minutes.
4. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
• Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of April 26, 2018.
B. Finding of Fact and Conclusions of Law for DR -19-09 MOD — Modification of
the Master Sign Plan for Castlebury West Business Park No. 1. including a
Monument Sign for Saint Alphonsus — St. Alphonsus Medical Group: St.
Alphonsus Medical Group, represented by Virginia Cunningham with Golden West
Signs, is requesting design review approval to modify the master sign plan for
Castlebury West Business Park No. 1, including a monument sign for Saint
Alphonsus Medical Group. The site is located on the northwest corner of Chinden
Boulevard and Meridian Road within Castlebury West Business Park No. 1 (Lot 4,
Block 1).
C. Finding of Fact and Conclusions of Law for DR -17-18 - Common Area
Landscaping within Brookwav Subdivision — Trilogy Development: Trilogy
Development, represented by Wendy Shrief with JUB Engineers, is requesting design
review approval of the common area landscaping within Brookway Subdivision. The
61.34 -acre site is located on the west side of North Lanewood Road approximately
468 -feet south of West Beacon Light Road at 2503 North Lanewood Road.
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Sayer moves to approve the consent agenda. Seconded by Brasher. ALL
AYE... MOTION CARRIES.
5. UNFINISHED BUSINESS:
A. DR -12-18 —19 Apartment Buildings, a Clubhouse, and Common Area
Landscaping within the Linder Proiect — The Linder Proiect. LLC: The Linder
Project, LLC, represented by Renee Strand with Holst Architecture, Inc., is requesting
design review approval to construct nineteen (19) apartment buildings, a clubhouse, a
sportsman access restroom, and common area landscaping within the Linder Project
(six — 14,619 -SF, five — 24,333 -SF, one — 16,141 -SF, two — 7,596 -SF, one -- 15,580 -
SF, one - 26,361 -SF, two — 11,394 -SF, one — 28,431 -SF, sportsman access restroom
— 160 -SF, and clubhouse — 9,133 -SF). The 22.17 -acre site is located on the southwest
corner of South Linder Road and West Old Valley Road at 4831 South Linder Road.
This item was continued from the April 12, 2018 meeting.
Member Brasher and Schafer will recuse themselves from this item. Lee Schrader, 110
SE 8th Ave, Portland, OR reviews the application and changes that have been made.
Kirsten Dietrich with The Land Group and Christopher Hawkins with The Land Group,
462 E. Shore Drive, Eagle, address site specific conditions and changes made to them.
City Planner B. Williams addresses the Board. Lee Schrader, 110 SE 8th Ave, Portland,
OR, with Holst Architecture addresses the Board and changes that were made to the plan.
Renee Palafox, 63 S. Baxter Way, Eagle, Idaho, HOA president of Riverwalk Subdivision
reviews concerns and states that they will be addressing the Council in June. No further
public comment. Board discussion.
Grubb moves to approve DR -12-18--19 Apartment Buildings, a Clubhouse, and
Common Area Landscaping within the Linder Project with the site specific and
standard conditions with the following modifications:
Site specific condition #2: The applicant shall work with the property owner of Lot
10, Block 1, of HCR Level 3 Subdivision to provide the style of fence, i.e., open,
wrought iron or vinyl of the homeowners choosing to be placed along the eastern
property line of Lot 10, Block 1, of HCR Level 3 Subdivision, continue on with
provide a revised landscape plan showing and add the style and strike a solid, leave
fence, to be located along the entire property line, strike matching the existing fence
located to the north and continue on with the site specifics.
Site specific condition #3: Add the revised landscape plan date stamped by the city
5/2/18 showing the trash enclosure and compactor to be located on the northeast
corner of the development are approved. Strike the next line, and start with provide
correspondence from Republic Services approving the new trash enclosure and
compactor locations, strike shall be submitted. The correspondence from Republic
Services shall be reviewed and approved by staff prior to issuance of zoning
certificate.
Site specific condition #4: Remain as is.
Site specific condition #5: Strike or and the sentence under that, we will re -write site
specific condition #5, to say the revised landscape plan date stamped 5/2/18 by the
city, showing the larger caliper and taller plant material within the buffer area
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along South Linder Road is approved.
Site specific condition #6: The revised landscape plan, date stamped 5/2/18, showing
the addition of one deciduous species of tree within the buffer area along South
Linder Road is approved, strike the rest of sentence.
Site specific condition #7: Insert after the word systems, along West Old Valley
Road and continue on with sentence.
Site specific condition #8: Strike, with regard to the Kelvin as they have provided
cut sheets.
Site specific condition #11: The revised site and landscape plan date stamped 5/2/18
by the city showing the 11 total bike rack locations to be located throughout the
development are approved, strike the rest of the site specific condition.
Site specific condition #12: Strike first sentence, in the second sentence, after the
word installed, add on the north and west property lines, adjacent to Eagle Sewer
District's property. Next sentence, insert one member of the Board instead of two.
Site specific condition #18: The ground mounted mechanical units located south of
the clubhouse facility shall be screened by a screen wall and landscaping. Revised
elevation and landscape plans will be reviewed by staff and one member of the
Board prior to issuance of a zoning certificate.
Site specific condition #21: The compactor enclosure shall be screened fully in
height on all 4 sides. The trash compactor revised drawing shall be approved by
staff.
Site specific condition #22: Call out BV -1 on sheet G0.02 shall be real brick, per the
samples submitted at the Design Review Board meeting on 5/10/18.
Site specific condition #23: The revised landscape plan showing some interior
receptacles throughout the project shall be reviewed and approved by staff and one
member of the Design Review Board.
Seconded by Koci. SIX AYE, ONE NYE, (GERMANO)... MOTION CARRIES.
B. DR -15-18 — Retail Building for O'Reilly Auto Parts within Eagle Island
Marketplace — O'Reilly Auto Enterprises, LLC: O'Reilly Auto Enterprises, LLC,
represented by Thom Lundberg with Craig A. Schneider, AIA, Architect, is
requesting design review approval to construct a 7,800 -square foot retail building for
O'Reilly Auto Parts. The 1.42 -acre site is located on the north side of West Chinden
Boulevard Road approximately 1,060 -feet east of North Linder Road at 1200 West
Chinden Boulevard within Eagle Island Marketplace (Lot 8, Block 1, Lazy P
Subdivision). This item was continued from the April 26, 2018 meeting.
Grubb moves to continue this item to the next regularly scheduled meeting.
Seconded by Brasher. ALL AYE...MOTION CARRIES.
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C. DR -16-18 — Building Wall and Monument Signage for O'Reilly Auto Parts —
O'Reilly Auto Enterprises, LLC: O'Reilly Auto Enterprises, LLC, represented by
Tim Uhrik with TAIT, is requesting design review approval to construct three (3) halo
illuminated building wall signs and a monument sign for O'Reilly Auto Parts. The
1.42 -acre site is located on the north side of West Chinden Boulevard Road
approximately 1,060 -feet east of North Linder Road at 1200 West Chinden Boulevard
within Eagle Island Marketplace (Lot 8, Block 1, Lazy P Subdivision). This item was
continued from the April 26, 2018 meeting.
Grubb moves to continue this item to the next regularly scheduled meeting.
Seconded by Brasher. ALL AYE...MOTION CARRIES.
6. NEW BUSINESS:
A. DR -14-14 MOD — Modification to the Automotive Washing Facility for Epic
Shine Carwash in Eagle Island Marketplace — Epic Shine LLC: Epic Shine
LLC, represented by Heather Paredes, is requesting design review approval to
modify the Epic Shine Car Wash automotive washing facility by adding mesh
canopies over the vacuum stalls and the menu board order areas. The 1.03 -acre site
is generally located on the northeast corner of North Linder Road and Chinden
Boulevard at 6520 North Linder Road within Eagle Island Marketplace.
Heather Paredes, 6520 N Linder Road, reviews the application. City Planner B.
Williams reviews the application.
Brasher moves to approve DR -14-14 MOD — Modification to the Automotive
Washing Facility for Epic Shine Carwash in Eagle Island Marketplace with the site
specific and standard conditions as written with the following modifications:
Site specific condition #2: Strike.
Seconded by Schafer. Discussion. Brasher moves to add a comment that the
majority of the Board accepts the blue awning. Second concurs. SIX AYE, ONE
NYE (GRUBB)...MOTION CARRIES.
B. DR -09-16 MOD2 — Modification to the Automotive Washing Facility for Epic
Shine Carwash in Eagle Promenade Shopping Center— Epic Shine LLC: Epic
Shine II LLC, represented by Heather Paredes, is requesting design review approval
to modify the Epic Shine Car Wash automotive washing facility by adding mesh
canopies over the vacuum stalls and the menu board order areas to screen the LED
lighting located in these areas. The 1.16 -acre site is located on the northeast corner
of East State Street and State Highway 55 at 2836 East State Street within the Eagle
Promenade Shopping Center.
Brasher moves to approve DR -09-16 MOD2 — Modification to the Automotive
Washing Facility for Epic Shine Carwash in Eagle Promenade Shopping Center
with the site specific and standard conditions as written with the following
modifications:
Site specific condition #2: Strike. Add a comment that the majority of the Board
accepts the blue awning. Second concurs. SIX AYE, ONE NYE
(GRUBB)...MOTION CARRIES.
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C. DR -19-18 — Master Sign Plan for Mustang Crossing Subdivision Including
Building and Monument Signage for Jacksons — Jacksons Food Stores:
Jacksons Food Stores, represented by Eric Williams with YESCO, LLC, is
requesting design review approval for a master sign plan for Mustang Crossing
Subdivision, including building wall and monument signage for Jacksons. The
12.13 -acre site is located on the northeast corner of West State Street and North Park
Lane at 2950 West State Street.
Schafer will recuse himself from the application. Koci as well is recused. Eric
Williams, 3435 Shamrock, Young Sign Company reviews the application. City Planner
B. Williams reviews the application.
Grubb moves to approve DR -19-18 — Master Sign Plan for Mustang Crossing
Subdivision Including Building and Monument Signage for Jacksons with the site
specific and standard conditions of approval with the following modifications:
Site specific condition #1: Strike.
Site specific condition #3: The Board approves the revised drawing date stamped
5/8/18.
Seconded by Brasher. ALL AYE...MOTION CARRIES.
D. DR -20-18 — Common Area Landscaping within Piccadilly Village Subdivision
No. 2 — Mark Butler: Mark Butler is requesting design review approval of the
common area landscaping within Piccadilly Village Subdivision No. 2. The 1.75 -
acre site is located on the southeast corner of North Echohawk Lane and East Hill
Road at 220 South Echohawk Lane.
Mark Butler, 1675 E. Bishop Way, Eagle, reviews the application. Rebecca Kent, PO
Box 314, Eagle, architect on the project addresses the Board. City Planner Gero reviews
the application.
Grubb moves to approve DR -20-18 — Common Area Landscaping within Piccadilly
Village Subdivision No. 2 with the site specific and standard conditions of approval
as written with the following modifications:
Site specific condition #3: Strike, add provide a revised landscape plan showing
grass within buffer area adjacent to State Highway 55 extended to the bottom of
the drainage swale. The sod shall start at the northeast corner of the property
extending the sod adjacent to Hill Road and the back of the curb and sidewalk
rounding the intersection and transition to fescue south of the highway drainage
scupper to the southern property line. The revised landscape plan shall be
reviewed and approved by staff and one member of the Design Review Board
prior to the issuance of a zoning certificate.
Site specific condition #9: Color sample of trash enclosure shall be provided to
staff and approved by staff and one member of the Design Review Board.
Comment: The discussion of possible future trash enclosure may be necessary
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depending on the use of lots. Seconded by Schafer. ALL AYE...MOTION
CARRIES.
Public comment: Sandar Stevens, 2634 E. Picadilly Lane, discusses concerns about
fencing and berm, would like it extended. Area of discussion is in ITD right of way.
**The Board will hear item F next and E after that.
E. DR -21-18 — Master Sign Plan for Hill Road Crossing (aka Piccadilly Village
Subdivision and Piccadilly Village Subdivision No. 2) — Mark Butler: Mark
Butler is requesting design review approval for a master sign plan for llill Road
Crossing (aka Piccadilly Village Subdivision and Piccadilly Village Subdivision No.
2). The 2.35 -acre site is located on the southwest corner of East Hill Road and State
Highway 55 at 207 & 220 South Echohawk Way within Piccadilly Subdivision and
Piccadilly Village Subdivision No. 2.
Mark Butler, 1675 E. Bishop Way, Eagle reviews the application. Rebecca Kent, PO
Box 314, Eagle, Idaho reviews the application. City Planner Gero reviews the
application. Board discussion.
Grubb moves to continue DR -21-18 — Master Sign Plan for Hill Road Crossing
(aka Piccadilly Village Subdivision and Piccadilly Village Subdivision No. 2) to the
next regularly scheduled meeting, with the following comments: The Board would
like to see some raised lettering of some sort to provide interest, possible elements
based on discussion for the base, as well as a revised packet that shows
illuminated, or what you are going to do if you decide to not go illuminated, you
could always do that as well and possibly putting the Hill Road Crossing at the top
of the monument sign and other comments made during discussion and
deliberation. Seconded by Brasher. ALL AYE...MOTION CARRIES.
F. DR -22-18 — Childcare Facility (Daycare Center) — John Giuliani: John Giuliani,
represented by Mark Butler with Land Consultants, Inc., is requesting design review
approval to construct a 4,308 -square foot childcare facility (daycare center). The
0.60 -acre site is located on the southwest corner of South Echohawk Way and East
Hill Road at 207 South Echohawk Way within Piccadilly Village Subdivision (Lot
12, Block 1).
Mark Butler, 1675 E. Bishop Way, Eagle, reviews the application. Rebecca Kent, PO
Box 314, Eagle, architect on project reviews the application. City Planner Gero reviews
the application. Board discussion. Further discussion with Rebecca Kent.
Grubb moves to continue DR -22-18 — Childcare Facility (Daycare Center) to the
next regularly scheduled meeting with the following comments: Provide the
resubmittal that include lighting, gutters, height of concrete and other materials
also provide samples of finish and stain of the concrete wainscot. Seconded by
Brasher. ALL AYE...MOTION CARRIES.
Five minute break and then item E will be heard.
7. PUBLIC COMMENT:
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This time is reserved for the public to address the Design Review Board regarding concerns or comments
they would like to provide to the Board regarding subjects not on the agenda. This is not the time slot to give
formal testimony on a new business item or pending application or proposal. Out of courtesy for all who wish to
speak, the Board requests each speaker limit their comments to three (3) minutes.
8. REPORTS:
A. Design Review Board: None.
B. Staff: Next meeting, discussion on process of public comment at the Design Review
Board meetings.
9. ADJOURNMENT:
Schafer moves to adjourn at 9:40 pm. Seconded by Brasher. ALL AYE...MOTION
CARRIES.
RESPECTFULLY SUBMITTED:
SHER IORTON
CLERK OF THE MEETING
APPROVED:
ROBERT GRUB
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
WWW.CITYOFEAGLE.ORG
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