Minutes - 2016 - Design Review - 08/25/2016 - RegularDESIGN REVIEW BOARD
MINUTES
The Design Review Board met in regular session, August 25, 2016 Chairman Grubb presiding.
CALL TO ORDER: Chairman Grubb calls the meeting to order at 6:00 p.m.
2. ROLL CALL: The following members were present: GRUBB, BRASHER,
SCHAFER, BAER, GERMANO, KOCI. ABSENT: SAYER. A quorum is present.
3. CONSENT AGENDA
♦ Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
♦ Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of August 11, 2016.
Brasher moves to move item 5D and 5E to the consent agenda. Seconded by
Schafer. ALL AYE ... MOTION CARRIES.
Grubb moves to approve the consent agenda as items 3A, 5D and 5E. Seconded by
Brasher. ALL AYE ... MOTION CARRIES.
4. UNFINISHED BUSINESS: None.
5. NEW BUSINESS:
A. DR -42 -16 -Cottonwood Meadows Apartment Facility in East End Marketplace —
The Pacific West Communities, Inc.: The Pacific West Communities, Inc.
represented by Shawn Nickel with Rennison Engineering, are requesting design
review approval to construct a 48 -unit, 66,866 -square foot apartment building for
Cottonwood Meadows. The 1.85 -acre site is located on the south side of East State
Street approximately 800 -feet east of South Edgewood Lane within the eastern area of
East End Marketplace.
Shawn Nickel, PO Box 1001, Eagle, Idaho reviews the application. Douglas Gibson, 430
E State Street, Eagle, Idaho, architect on the project reviews the application.
City Planner B. Williams reviews the application. Board discussion. Further discussion
with Douglas Gibson.
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Grubb moves to approve DR -42 -16 -Cottonwood Meadows Apartment Facility in
East End Marketplace — The Pacific West Communities, Inc. with the site specific
and standard conditions of approval with the following modifications:
Site specific condition #4: Strike.
Site specific condition #15: Provide revised drawings that show details of roof
drainage and trash enclosure to be approved by staff and one member of the Design
Review Board.
Site specific condition #16: Provide revised landscape plan showing distribution of
evergreen trees and a mix throughout the landscape plan with additional stepping of
plant material and increased height for plant material to reduce the overall scale
and feel of the three story building to be approved by staff and one member of the
Design Review Board.
Site specific condition #17: Provide revised landscape plan showing significantly
taller trees in the order of 15 feet and in columnar form at the south and west ends
of the building to be approved by staff and one member of the Design Review
Board, which will replace the four PH trees.
Site specific condition #18: Add stone wainscot of 4 ft. at the pop outs for the
storage units at all elevations to be approved by staff and one member of the Design
Review Board.
Site specific condition #19: Provide revised elevations and details showing increased
size in posts for the balcony's, trim for the windows as well the wagon wheels
structure within the gable ends which is typical throughout the project, to be
approved by staff and one member of the Design Review Board.
Site specific condition #20: Provide details for location and screening of the gas
meter and electrical wall packs to be approved by staff and one member of the
Design Review Board.
Site specific condition #21: Provide revised elevation and details for a larger
covered patio on the northeast end of the building, to be approved by staff and one
member of the Design Review Board.
Site specific condition #22: Provide city staff documentation for the vacation of
McGrath road prior to issuance of a building permit.
Site specific condition #23: Provide revised drawings showing no ground mounted
HVAC units, to be approved by staff and one member of the Design Review Board.
Site specific condition #24: Provide detailed elevation for parking structure support
for consideration of protection from vehicular damage, to be reviewed by staff and
one member of the Design Review Board.
General note: The intent of the garage is to be for parking and not storage.
Seconded by Brasher. Discussion.
Grubb amends his motion to include the following:
Site specific condition #25: Provide a color board with building materials and
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colors to be approved by staff and two members of the Design Review Board.
** Please change all conditions from approval by staff and one member of the
Design Review Board to staff and two members of the Design Review Board.
Second concurs. ALL AYE ... MOTION CARRIES.
B. DR -43 -16 -Convert Residential Dwelling into an Office Building — Shawn Nickel:
Shawn Nickel with SLN Planning, is requesting design review approval to convert an
existing 1,335 -square foot residential dwelling into an office building and a 1,100 -
square foot garage into a storage building. The 0.33 -acre site is located on the west
side of North Eagle Road approximately 675 -feet north of West State Street at 247
North Eagle Road.
Shawn Nickel, 1589 N. Estancia Place, Eagle, Idaho reviews the application. City Planner
Gero reviews the application. Board discussion. Further discussion with the applicant.
Grubb moves to continue DR -43 -16 -Convert Residential Dwelling into an Office
Building — Shawn Nickel with the site specific and standard conditions of approval
and the following note to the applicant that he utilize the conversation and
comments from the Board to provide revised elevations and revised parking
alternatives and solutions to be brought back to the Board along with the ACHD
license agreement and other comments that were requested. Seconded by Baer.
Roll call vote: Koci; aye, Schafer; aye, Grubb; aye, Brasher; aye, Baer; aye,
Germano; aye. ALL AYE ... MOTION CARRIES.
C. DR -44 -16 -Monument Sign for an Office Building — Shawn Nickel: Shawn Nickel
with SLN Planning, is requesting design review approval to construct a monument
sign for an office building. The 0.33 -acre site is located on the west side of North
Eagle Road approximately 675 -feet north of West State Street at 247 North Eagle
Road.
Grubb moves to continue DR -44 -16 -Monument Sign for an Office Building — Shawn
Nickel. Seconded by Brasher. ALL AYE... MOTION CARRIES.
D. DR -45 -16 -Multi -Tenant Office Building within Eagle River Development — Eagle
River LLC: Eagle River LLC, represented by Cheryl Pearse with Erstad Architects,
is requesting design review approval to construct a two story 16,227 -square foot
multi -tenant office building. The 1.46 -acre site is generally located southeast of
South Bridgeway Place and East Shore Drive on Lot 27, Block 4, Mixed Use
Subdivision No. 5 within Eagle River Development.
This item was moved to the consent agenda.
E. DR -46-16- Master Sign Plan for a Multi -Tenant Office Building — Eagle River:
Eagle River LLC, represented by Cheryl Pearse with Erstad Architects, is requesting
design review sign approval of the master sign plan for a multi -tenant office building.
The 1.46 -acre site is generally located southeast of South Bridgeway Place and East
Shore Drive on Lot 27, Block 4, Mixed Use Subdivision No. 5 within Eagle River
Development.
This item was moved to the consent agenda.
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6. REPORTS:
A. Design Review Board: Power lines by Eagle Marketplace, status update. Tennis
facility signage discussion.
B. Staff: Next meeting discussion.
7. ADJOURNMENT:
Schafer moves to adjourn 8:15pm. Seconded by Grubb. ALL AYE ... MOTION
CARRIES.
RESPECTFULLY SUBMITTED:
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SHARON K. BERGMANN
CITY CLERK/TREASURER
APPRO D
RO 'ERTb bBB
CHAIRMAN
•
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
WWW.CITYOFEAGLE.ORG
KADESI_„REV\M1NUTES\Temporary Minutes Work Area\DR-08-25-16MIN.doc