Minutes - 2009 - Design Review - 05/11/2009 - Regular
DESIGN REVIEW BOARD
MINUTES
The Design Review Board met in regular session June 11,2009, Chairman McCullough
presiding.
1. CALL TO ORDER: Chairman McCullough calls the meeting to order at 6:03 p.m.
2. ROLL CALL: The following members were present: MC CULLOUGH, GRUBB,
BARNES, BUTLER, KOCI, RIMBEY. ABSENT: WHITTAKER. A quorum is
present.
3. CONSENT AGENDA.
. Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
. Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of May 28,2009.
B. Findings of Fact and Conclusions of Law for DR-II-09 - Master Sign Plan for
Banbury Meadows Subdivision Entry Signage. including Signage for Banbury
Golf Course: Banbury Meadows Homeowners Association, represented by Talena
Dovel with The Land Group, Inc., is requesting design review approval of a master
sign plan for the entry signage for Banbury Meadows Subdivision, including signage
for Banbury Golf Course. The monument signs will be located at the Colchester
Drive and Eagle Road intersection, Oakhampton Drive and Eagle Road intersection,
and approximately 2,800-feet north of Chin den Boulevard on the west side of Locust
Grove Road.
C. Findings of Fact and Conclusions of Law for DR-12-09 - Expansion to the
Woodriver Cellars to include Open-Air Amphitheater - NJN II. Inc.: NJN II,
Inc., represented by Billy Ray Strite with BRS Architects, is requesting design review
approval to construct a 50,000-square foot open-air amphitheater at the Woodriver
Cellars event center. The 2I.2-acre site is located on the west side of State Highway
16 approximately I,600-feet north of Beacon Light Road at 3705 North Emmett
Highway.
Barnes moves to accept the consent agenda as written, to include items 3A, 3B and
3C. Seconded by Grubb. ALL AYE...MOTION CARRIES.
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4. UNFINISHED BUSINESS:
A. DR-09-09 - Pump House No.8 for Eagle Water Company - Eagle Water
Company: Eagle Water Company, represented by Jerry Teal with Teal Architects
P.A., is requesting design review approval to construct a 580-square foot pump house.
The 0.23-acre site is located on the east side of South Ancona Avenue approximately
930-feet south of State Highway 44. This item was continuedfrom 5/28/09.
The applicant is not present. Board discussion.
Butler moves to approve DR-09-09 - Pump House No.8 for Eagle Water Company
with the acceptance of the alternate compliance. Seconded by Grubb. ALL
AYE...MOTION CARRIES.
B. DR-13-09 - Common Area Landscaping within Eagle Island Marketplace.
including Fred Meyer and Eight Multi-tenant Retail/Restaurant Buildings -
Eisenberg Company: Eisenberg Company, represented by Van Elg and Phil Hull
with The Land Group, Inc., is requesting design review approval of the common area
landscaping within Eagle Island Marketplace, including a I87,93I-square foot Fred
Meyer Store and eight (8) multi-tenant retail/restaurant buildings which total 139,439-
square feet. The 38.39-acre site is located on the northeast comer of West Chinden
Boulevard and Linder Road at 1240 West Chinden Boulevard. This item was
continued from 5/28/09.
Mr. Butler recuses himself from the next three items. Craig Eisenberg, 2231 E.
Camelback, Phoenix, AZ. Phil Hull, 462 E. Shore Drive starts off the presentation. John
Irvine, CSHQA, reviews the application. Amy Vohs, 601 SW Second Ave, Ste. 200,
Portland, OR reviews the application. Staff member Cerda reviews the project.
McCullough moves to approve DR-13-09 - Common Area Landscaping within
Eagle Island Marketplace, including Fred Meyer and Eight Multi-tenant
Retail/Restaurant Buildings with the site specific and standard conditions of
approval with the following modifications to the site specific conditions:
Site specific condition #4: Strike 2nd sentence completely and replace with the
applicant has indicated that revised plans are done that meet this condition. Full
size plans will be provided to be approved by staff.
Site specific condition #5: 3rd line down, in middle of sentence, a Design Review
modification, strike everything after that comma and replace with a plan will be
provided and approved by staff and two members of the Design Review Board.
Site specific condition #7: Strike completely and replace with the Design Review
Board accepts and approves the 1 % parking reduction as presented by the
applicant.
Site specific condition #8: Strike 2nd sentence and replace with the applicant has
indicated that plans exist that satisfy this condition, full size plans will be approved
by staff.
Site specific condition #9: Strike 2nd sentence, replace with full size plans to be
reviewed and approved by staff.
2
Site specific condition #10: Strike last sentence and replace with the revised plans
shall be reviewed and approved by staff and one member of the Design Review
Board prior to submittal of building permit.
Site specific condition #11: Strike and replace with a plan will be provided showing
locations of any proposed transformer boxes and how those will be screened with
landscaping. The revised site and landscape plan will be reviewed and approved by
staff and one member of the Design Review Board prior to the City issuing a zoning
certificate for this site.
Site specific condition #12: Strike last sentence and replace with the applicant has
indicated that a plan exists satisfying this condition. Full size plans to be approved
by staff.
Site specific condition #13: Strike.
Site specific condition #14: Strike last part and replace with the applicant has
indicated that a plan exists satisfying this condition. Full size plans to be approved
by staff.
Site specific condition #24: Cut sheets will be provided showing the fixtures
underneath the fuel canopy to be screened from view, these cut sheets will be
approved by staff. Seconded by Barnes. Discussion. McCullough amends the
motion.
Site specific condition #2: The Design Review Board supports the applicants
suggestion of adding stone to the kiosk, put that right in between the two sentences.
Site specific condition #3: Right between the two sentences, the Design Review
Board supports the applicants suggestions for screening the vending machines, and
the applicant will provide elevations showing the method of this screening, these
shall be reviewed and approved by staff and one member. Second concurs. ALL
AYE...MOTION CARRIES. (Butler recused)
C. DR-14-09 - Master Sign Plan for Eagle Island Marketplace - Eisenberg
Company: Eisenberg Company, represented by Eric Williams with YESCO, is
requesting design review approval of the master sign plan for Eagle Island
Marketplace. The 38.39-acre site is located on the northeast comer of West Chinden
Boulevard and Linder Road at 1240 West Chinden Boulevard. This item was
continuedfrom 5/28/09. Butler is recused.
Eric Williams, YESCO, reviews the application. Staff member Cerda reviews the
application. Board discussion.
McCullough moves to approve DR-14-09 - Master Sign Plan for Eagle Island
Marketplace with the site specific and standard conditions of approval with the
following modifications:
Site specific condition #3: Strike.
Site specific condition #4: Modify, sub-condition #4, to read 6 ft high monument
signs are permitted for any single tenant building.
Site specific condition #9: The Design Review Board supports the original
"Welcome to Eagle" sign with the modification of the addition of 2 feet of wall
3
underneath the "Welcome to Eagle" sign. A new elevation will be drawn and
approved by staff and one member of the Design Review Board.
Site specific condition #10: The fire department has requested addresses to be
placed on signage for tenants within the shopping center.
Site specific condition #11: Any exposed neon proposed within the development will
not have any covering of plexi-glass. Seconded by Barnes. Discussion.
McCullough amends the motion regarding site specific condition #4, subset #4,
replace line mentioned before to a single 6 ft high monument sign is permitted for
any single tenant building.
Strike site specific condition #1. Second concurs. Discussion. 5 minute recess
caned -- Butler leaves at 8:45 pm. ALL A YE...MOTION CARRIES.
D. DR-15-09 - Master Sign Plan for Fred Meyer - Eisenberg Company: Eisenberg
Company, represented by Van Elg and Phil Hull with The Land Group, Inc., is
requesting design review approval of the master sign plan for Fred Meyer within
Eagle Island Marketplace. The 38.39-acre site is located on the northeast comer of
West Chinden Boulevard and Linder Road at 1240 West Chinden Boulevard. This
item was continuedfrom 5/28/09.
Amy Vohs, 601 SW Second Avenue, Ste. 200, Portland, OR reviews the application.
Staff member Cerda reviews the application. Board discussion.
McCullough moves to approve DR-15-09 - Master Sign Plan for Fred Meyer with
the site specific and standard conditions of approval with the following
modifications:
Site Specific condition #2: Subset #4, on the end, no plexi-glass will be integrated to
cover the neon.
Site specific condition #3: Strike and replace with a new elevation will be drawn for
the Fred Meyer fuel price monument sign, including more architectural elements to
keep within the cohesive style of the other monument signs of the project.
Site specific condition #4: Strike.
Site specific condition #7: To read, second line, the detailed elevation plan shall be
reviewed and approved by staff, prior to the city issuing sign permit for Tulleys and
Chase.
Site specific condition #8: Strike and replace with provide revised elevation plans
showing the Chase logo on only 2 of the 3 sides of the ATM. The revised elevations
shall be reviewed and approved by staff prior to issuance of a sign permit.
Seconded by Barnes. Discussion. ALL A YE...MOTION CARRIES.
5. NEW BUSINESS:
A. DR-19-09 - Master Sign Plan for Castlebury West Business Park Monument
Signage. including Signage for Oasis Medical Center and CastIebury Dental -
Capital Development: Capital Development, represented by Greg Llewellyn with
Golden West Advertising, is requesting design review approval of the master sign
plan for Castlebury West Business Park monument signage, including signage for
Oasis medical Center and Castlebury Dental. The site is located on the northwest
comer of Chinden Boulevard and Meridian Road.
The applicant has requested a continuance.
McCullough moves to continue DR-19-09 - Master Sign Plan for CastIebury West
Business Park Monument Signage, including Signage for Oasis Medical Center and
CastIebury Dental to the next regularly scheduled meeting. Seconded by Gurbb.
ALL AYE...MOTION CARRIES.
6. REPORTS:
A. Design Review Board: Nothing.
B. Staff: New applications.
7. ADJOURNMENT:
McCullough moves to adjourn at 9:30 p.m. Seconded by Barnes. ALL
AYE...MOTION CARRIES.
RESPECTFULLY SUBMITTED:
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SHARON K. BERGMANN
CITY CLERK/TREASURER
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A TRANSCRIBABLE RECORD OF THIS MEETING IS AVAILABLE AT CITY HALL.
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SSC # 7 — Parking:
New spreadsheet presented that shows 1604 stalls provided and 1618 required.
14 short.
We are asking for a slight parking waiver to allow a reduction in total parking to
the 1604 required for a number of reasons:
-The 14 stalls represent less than 1% reduction overall.
- Cross access and cross parking agreements will be in place to allow shared use of stalls
- peak time use for different users will vary which frees us spaces on adjacent sites
-we have shown maximum restaurant sizes on different pads, if restaurant space is less,
this frees up significant spaces on the chart. Notice the second number in the extra stall
column.
-there is a code provision that allows for 30% compact spaces. We have not tapped into
that source of additional stalls because we feel this site will be better served by full size
spaces. (we currently have 18 c stalls which equates to 1.1%)
- Occupancy average. Most commercial centers are extremely lucky to attain and
maintain 97% occupancy. Using 97% on all pads (except Fred Meyer) would free up 21
stalls. (178,049 sf x .03 = 5,341 sf which equates to 21 stalls at 1 per 250)
-Garden Center at Fred Meyer — our overall required stall number of 1618 is using 1/250
on the 16,000s.f. outdoor garden center. With this calculation, 64 stalls are required for
this space. We think this is overkill considering real world on the ground experience
and the seasonal nature of this space. The code allows a 1/500 calculation for nursery
space which we feel is more appropriate and would save 32 stalls.
All of these factors combined will hopefully provide a sense of comfort concerning
the adequacy of our parking lot design and will hopefully lead to this site specific
condition being revised to state that we are approved with the 1604 total stalls
provided as per the presented site plan and spreadsheet.
SSC # 11— Overhead Power Lines:
The code provision requiring the burial of overhead power lines has been
consistently interpreted in the past to mean all power coming into the site from
Idaho Power lines along frontages will be distributed underground to different
lots and users.
Please see the provided photos of both residential and commercial projects to
illustrate the point:
City Marketplace at Chinden and Eagle — Commercial (same type of power lines as EIMP frontage)
Banbury Meadows along Chinden — Residential (same type of power lines as EIMP frontage)
Spyglass along Chinden — Residential (same type of power lines as EIMP frontage)
Castlebury & Castlebury West along Chinden — Residential (same type of power lines as EIMP frontage)
Castlebury Business Center along Chinden — Commercial (same type of power lines as EIMP frontage)
Eagle Island Crossing on State Street — Commercial (both high voltage transmission and distribution line
systems)
Eagle Nazarine Church on old State Street (lesser power line type)
Cobblestone Court on State Street — Commercial (same type of power lines as EIMP frontage)
Old City Hall/Senior Center — Civic (same type of power lines as EIMP frontage)
Paddv Row on 2nd Street — Residential (same type of power lines as EIMP frontage)
Winco on State Hwy 44 - (same type of power lines on the Horseshoe Bend Rd frontage as EIMP frontage)
Other observed projects with power lines on frontages include Island Woods, Laguna Point, Lakemoor,
Home Depot, Republic Storage, Lexington Hills, Eagle Creek
We are asking for the code provision regarding burying underground power to be
applied consistently throughout Eagle and on this project and for this site specific
condition of approval to be eliminated.
SSC # 13 — 4 pergola/trellis structures in parking lot:
The development agreement says the site is to be designed with shelters, kiosks,
pergolas, etc.. in strategic locations to provide refuge and visual relief to
pedestrians traversing the parking lot.
We feel that we have met and exceeded the intent of this DA provision by
providing USABLE and ACCESSABLE pedestrian plaza spaces at the multiple
locations as shown.
These locations include overhead structures, seat walls, raised planters, benches,
shade trees in grates, trash receptacles, green screens, etc... that allow us to
provide functional spaces for pedestrian users.
We have allocated 31 feet in front of the Fred Meyer store, 20' in front of the mid
box users, and 15' in front of the in-line retail areas to accommodate this type of
pedestrian friendly environment.
In contrast, as an example, the mid box users at the Crossroads Center at Fairview
and Eagle Rd., have provided 8' which physically dumps you out into the drive
aisle and parking areas with no physical or psychological separation of space.
Let us design the pedestrian refuge areas where they will be functional and
utilized.
I spent some time at Home Depot here in Eagle the past few days. They have a
pergola in the parking lot area that not a single person used in the two hours that
I observed. Finally, the second day, someone bought a hot dog, walked across the
drive aisle out into the parking lot and sat under the pergola. When he finished,
he walked back across the drive aisle and into the store again.
People simply don't look for places to stop when they get out of their cars and are
walking towards a store. They do however linger outside before or after shopping
if amenities are provided for them in functional and usable spaces.
OFor these reasons, we are asking for site specific condition of approval # 13 to be
removed.
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Eagle Island Marketplace Parking Calculations (based on Current Site Plan)
PAD #
BUILDING SQ. FT.
May be smaller upon
feral planning end
construction
Parking
Stalls
Provided
7,800 39
2 18,808 95
4,000
4 10,933 54
5 6,44)0 28
6 8,876 48
7 8,500 53
8 5,160 37
9 5,600 23
10 7,000 59
11 4,000 24
12 4,000 20
13 9,600 55
14 10,257 64
15 20,198 72
16 30,029 106
17 17,886 63
15
Fuel Island
Lift Station
TOTALS
Required
Parking
Based On
projected
Use
Notes:
Consider also future/actual
building SqFt
the Extras could be even
morel
PARKING RATIO PER SO. FT
Provided
PROPOSED USE
Blue=Mored Use
Retail
PARKING STANDARDS
Restaurant Drive-thru
Bank
39 0-8 extra stalls
94 --20 extra stalls
20 r-18 extra stalls
54 0-10 extra stalls
28 0-7 extra stalls
46 2-12 extra stalls
53
34 3-16 extra stalls
+ extra stun to l -:Jr
5 stalls borrowed
28 Pads 6.8
47 ' , -31 extra stalls
20 '2-8 extra stalls
20 0-4 extra stalls
55 0-16 extra stalls
17-23 extra stalls shared w
47 Pads 15 and 16
`4 .(alis corrowea !road r•ao
81
14
8 ,tails oorroweo irom i-ao
14
7 stalls borrowed from Pad
121 18
TidgS 13011UVVea 110111 I'dc
72 18
31 stalls borrowed from
188,115 724 753 Pads 2 3.10 11
4 4
173
TBD
366,164 sq. ft.
Difference
2 2
1604 1618
-14 Less than 1% short
5.0 per 1000
5.05 per 1000
8.5 per 1000
4.94 per 1000
5.1 per 1000
5.40 per 1000
6.24 per 1000
7.2 per 1000
5.0 per 1000
8.43 per 1000
6.0 per 1000
5.0 per 1000
5.73 per 1000
6 24 per 1000
4 per 1000 (share 8)
4 per 1000 (share 15)
4 per 1000 (share 8-9)
4 per 1000 (Store/Mez)
4 per 1000 Garden Cntr
1 per 2 pumps
2 per Station
4.38 stalls per 1000 sq. ft. avg.
Retail/Restaurant
etaselm stmt
helawnesiauranu
Drive•thru
RetaiVRestaurant
Retail/Restaurant
Retail/Restaurant
Retail/Restaurant
Retail/Restaurant
Retail/Restaurant/
Drive-thru/Bank
netmpnesrdurdnu
Drive-thrufBank
r{e1asorceslaurant'
Drive-thru/Bank
netdrercesiauranu
Drive-thrulBank
Retail/Restaurant
RetaiVRestaurant
Retail
Retail
Retail
Retail/Grocery/
Pharmacy/Drive-thru
Remote Drive -up ATM
Fuel Kiosk and pumps
Sewer Lift Station
Building -size to be
determined
As approved andlor noted
1.0 per 250
1.0 per 2b0
1.0 per 250
1.0 per 250
1.0 per 2bU
t.0 per 250
1.0 per 250
1.0 per 250
1.0 per 250
1.0 per 250
1.0 per 250
1.0 per 150
1.0 per 164)
1.0 per 150
1.0 per 150
1.0 per 160
t.0 per t50
1.0 per 150
1.0 per 150
1.0 per 200
1.0 per 150 1.0 per 200
1.0 per 150 1.0 per 200
1.0 per 150 1.0 per 200
1.0per 250 1.0per 150
1.0 per 250 1.0 per 150
1.0 per 250 1.0 per 150
1.0 per 250
1.0 per 250
1.0 per 250
1.0 per 250
1.0 per 500
1 per 2 gas
pumps; 2 per
service bay (if any)
[1) Eagle City Code 8-4-5: Retail sales not listed under another use classification -1 per 250 square feet of gross floor area. Retail sales of large items such a: furniture and appliances = 1 per 500 square feet of gross floor area
(2) Eagle City Code 8-4-5: Restaurants, dining rooms, taverns nightclubs, etc. = 1 per 150 square feet of gross floor area; plus 1 per 35 square feet dance floor. Restaurant with drive thru = 1 per 200 square feet of gross floor area, plus queue space for 5 cars for drive up service
(3] Eagle City Code 8-4-5: Restaurant with drive thru: 1 per 200 square feet of gross floor area; plus queue space for 5 cars for drive up service.
(4] Eagle City Code 8-4-5: Banks/Financial institutions: 1 for each 200 square feet of gross floor area; plus queue for 4 cars per drive up window.
(5] Eagle City Code 8-4-5: Nursery, plant materials: 1 per 500 square feet of outside display/ lathe house/ green house area plus 1 per 250 square feet gro, floor area.
1.0 per 200
1.0 per 200
1.0 per 200
1.0 per 200
[6] There are no parking standards for "Grocery," Pharmacy Drive-thru" or "Remote Drive -up ATM" in City of Eagle codes. Eagle City Code includes "Fncc and beverage sales" = 1 per 250 squrare feet of gross flore area. Ada County apparently captures parking for Grocery stores through "Beta., sales
relating to an approved use" or "Retail store, other." Both categories are 1 per 500 square feet of gross floor area .n Ada County.
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