Minutes - 2003 - Design Review - 04/10/2003 - Regular
V"
DESIGN REVIEW BOARD
MINUTES
ORIsrNAl
The Design Review Board met in regular session on April 10, 2003, Chairman Paulson
presiding.
1.
CALL TO ORDER: Chairman Paulson called the meeting to order at 6:03 p.m.
2.
ROLL CALL: The following members were present: BARNES, CHRISTENSEN,
PAULSON, STANGER. Absent: MCCULLOUGH, BOWEN, FLOEGEL, COUNCIL
UAISON BASTIAN. A quorum is present.
3.
CONSENT AGENDA
. Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for disc.ussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
. Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of March 27,2003.
Barnes moves to approve the consent agenda as presented. Seconded by Stanger.
ALL A YE...MOTION CARRIES.
1.
UNFINISHED BUSINESS:
A. DR-28-02 MOD - Buildine: Addition to Multi-tenant CommerciallRetaii
Buildine: - MHG3. LLC: MHG3, LLC, represented by James Gipson with James
Gipson Associates, is requesting design review modification approval to construct a
720-square foot building addition to the 1,375-square foot multi-tenant
commercial/retail building. The site is located on the south side of Aikens Road
approximately 360-feet east of Eagle Road at 123 Aikens Road. This item was
continued from the March 13, 2003 meeting.
The applicant is pre.sent. Phil Hull with The Land Group, 128 S. Eagle Road, represents
the applicant and reviews the revised landscape plan.
Staff reviews the application. Discussion amongst the Board.
Christensen moves to approve DR-28-02 MOD - Building Addition to Multi-tenant
CommercialJRetail Building - MHG3, LLC with the site specific and standard
conditions of approval with the exception of site specific condition #2, which should
be eliminated and changed to the following:
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Site specific condition #2 shall read as follows: The Design Review Board accepts
the design proposal presented, dated 417/03. Seconded by Barnes. Discussion.
Christensen amends the motion to accept the landscape plan dated 3/27/03.
Add site specific condition #12 as follows: The Board also accepts the new
elevations, dated 417/03 with colors as shown on this elevation and the revised
drawings of the replacements of the front door. Second concurs. ALL
A YE...MOTION CARRIES.
5.
NEW BUSINESS:
A. DR-60-02 - New Professional OfficeJRetail Buildine: - Northwest Development
LLC: Northwest Development LLC, represented by Jerry Teal with Teal Architects,
is requesting design review approval to construct a 7,250-square foot professional
office/retail building. The site is located on the north side of West State Street
approximately 300-feet west of Eagle Glen Road at 386 West State Street.
The applicant is present. Kristen Van Engelen, the applicant, 6126 W. State Street in
Boise, reviews the application and stands for questions from the Board.
Staff reviews the application. Discussion.
Barnes moves to approve DR-60-02 - New Professional OfficeJRetail Building -
Northwest Development LLC with the site specific and standard conditions of
approval as written with the following additions to the site specific conditions of
approval:
Site specific condition #8: Due to the unique site of this application the Board agrees
that the 13% lot coverage foot-print is more important to use this percentage rather
than the 20 % in light of the fact that parking for this building will be very
important and that we do not want additional parking to spill into the adjacent
residential area.
Site specific condition #9: The Board recommends more trees and planters etc., on
the west elevation rather than increasing the actual flower beds to maintain the
glass down to the hardscape.
Site specific condition #10: All site specific conditions shall be satisfied prior to
issuance of a certificate of occupancy. If all conditions have not been met, the
developer will post a surety bond to the City of Eagle in an amount sufficient for the
City to complete the unfinished items.
Site specific condition #11: Prior to building permit issuance of this building a
master sign plan needs to be submitted. Seconded by Christensen. Discussion.
Barnes moves to amend the motion and change site specific condition #11 to the
following: The applicant shall submit elevations of the trash enclose with materials
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and colors, as well as location. Second concurs. Discussion. ALL A YE...MOTION
CARRIES.
B. DR-I0-03 - Chane:e of Use from Residential to Commercial for State Street Ice
Cream Sþoppe -.J..2..hn and Christ!!!!tM£.Laue:hlin: John and Christine McLaughlin,
represented by James Gipson with James Gipson Associates, is requesting design
review approval for a change of use from residential to commercial to convert a 640-
square foot residence into a commercial building for State Street Ice Cream Shoppe.
The site is located at the south side of East State Street approximately 1O0-feet west
of 2nd Street at 257 East State Street.
The applicant is present. James Gipson, PO Box 219, Eagle, represents the applicant and
reviews the application.
Staff reviews the application. Discussion amongst the Board.
Stanger moves to approve DR-I0-03 - Change of Use from Residential to
Commercial for State Street Ice Cream Shoppe -John and Christine McLaughlin
with the site specific and standard conditions of approval as provided by staff with
the following modifications to the site specific conditions of approval:
Site specific condition #11: Provide a revised landscape plan showing additional
plantings on both sides of the 4 ft. walk on the west side of the building. This plan is
to be reviewed by staff prior to the City accepting a building permit for this site.
Site specific condition #12: Provide a color board showing actual samples of siding
and paint along with trim and roof materials and color. This board shall be
approved by the Design Review Board and staff prior to the City accepting a
building permit.
Site specific condition #13: The Board feels that the 50% of glass on the State Street
frontage may not be feasible but urges the applicant to come up with as much glass
facing as possible, also recognizing the importance of privacy of the occupants in
reference to the restroom. Seconded by Barnes. Discussion.
Stanger amends his motion:
Add the following to site specific condition #1: Provide revised elevation plans
indicating material to be used for the siding of this building and shed.
Site specific condition #11: Provide a revised landscape plan showing additional
plantings on both sides of the 4 ft. walk on the west side of the building. This plan is
be reviewed by staff and one member of the Board prior to the City accepting a
building permit.
Site specific condition #12: Provide a color board proposed for the house and
neighboring shed showing the actual samples of the siding and paint along with trim
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and roof materials and color. This board shall be approved at the following Design
Review Board meeting by the Design Review Board and staff prior to the city
accepting a building permit.
Site speeifie eoaditioa 1t14s Additioaal asphalt shall he pro\'ided aloag the alleyway
te the south of the property to provide for adeEluate tuFa arouad from the parkiag
spaees. This eaR he ShOWR OR the laRdseape plaR pFeseRted.
Site specific condition #14: Provide a landscape plan showing additional asphalt
along the alley to the south of the property, providing turn around for parking.
This landscape plan shall be approved by staff prior to the City accepting a building
permit. The asphalt shall also be extended eastward.
Site specific condition #15: The 3 ft. high picket fence proposed around the plaza
area shall not continue along the sidewalk on State Street. Second concurs.
Discussion. ALL A YE...MOTION CARRIES.
C. DR-ll-03 - Monument Sie:n for the State Street Ice Cream Shoppe - John and
Christine McLaue:hlin: John and Christine McLaughlin, represented by Lawson
Casad, are requesting design review approval to construct a monument sign for the
State Street Ice Cream Shoppe. The site is located on the south side of East State
Street approximately 1O0-feet west of 2nd Street at 257 East State Street.
The applicant is present. Lawson Casad, 360 E. State Street, represents the applicant and
reviews the proposed signage for the ice-cream shop and stands for questions.
Staff reviews the application. Discussion.
Barnes moves to approve DR-ll-03 - Monument Sign for the State Street Ice Cream
Shoppe - John and Christine McLaughlin with the site specific and standard
conditions of approval as set forth by staff with the addition of one site specific
condition of approval:
Site specific condition #3: No illumination has been proposed for this sign at this
time. If in the future the applicant wishes to illuminate this sign, a revised
landscape plan and lighting plan should be submitted for approval. Seconded by
Stanger. Discussion. ALL A YE...MOTION CARRIES.
D. DR-12-03 - Buildine: Addition to Reed Cycle Shop - Bill and Tami Reed: Bill
and Tami Reed are requesting design review approval to construct a 180-square foot
building addition to the Reed Cycle Shop. The site is located at the north side of East
State Street approximately 50-feet west of 2nd Street at 238 East State Street.
The applicant is p~esent. Bill Reed, the applicant, 238 E. State Street, reviews the
application.
Staff reviews the application. Discussion amongst the Board.
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Christensen moves to approve DR-12-03 - Building Addition to Reed Cycle Shop-
Bill and Tami Reed with the site specific and standard conditions of approval as
outlined by staff with the following addition to site specific condition #2:
Add to site specific condition #2: It is the Design Review Boards strong
recommendation to City Council that this site specific condition be forgiven due to
the fact of a very new parking lot and substantial landscaping, consisting of a large
tree that would be jeopardized and also the recognition that the expense would
probably make the whole project unfeasible for the applicant. The Design Review
Board feels like the enhancement to the street-scape and to the downtown core of
Eagle makes this project more important than the power lines being buried.
Add to site specific condition #3: The applicant has indicated that he is very willing
to place the sign so that it does not obstruct the view of vehicles exiting the sight. A
specific location was not identified to the Design Review Board at this time, but that
can be approved by staff. Seconded by Barnes. ALL A YE...MOTION CARRIES.
E. DR-13-03 - Two Buildine: Wall Sie:ns For Secon4 Avenue OuaUtv Consie:nment
Fine Housewares - Second A venue Inc.: Second A venue Inc., represented by Mark
Butler, is requesting design review approval to construct two building wall signs for
the Second A venue Quality Consignment Fine Housewares. The site is located on the
northeast comer of East State Street and 2nd Street at 222 East State Street.
The applicant is present. Mark Butler, 52 N. Second St., reviews the application. Linda
Butler, 1640 W. Washam Rd., Eagle, the applicant, addresses the Board.
Staff reviews the application. Discussion.
Barnes moves to continue DR-13-03 - Two Building Wall Signs For Second Avenue
Quality Consignment Fine Housewares - Second A venue Inc. to the next regularly
scheduled Design Review Board meeting, which is scheduled for Thursday, April
24th. At that time we would request that the applicant bring back revised elevations
showing either a size reduction and/or placement for those signs. Seconded by
Christensen. Discussion. ALL A YE...MOTION CARRIES.
F. DR-14-03 - Common Area Landscapine: within Two Rivers Subdivision Phases
6. 7. 8. 9. 10. 11. and 12 - T. R. Company: T. R. Company, represented by Dave
Koga with The Land Group, is requesting design review approval of the common area
landscaping within Two Rivers Subdivision Phases 6, 7, 8,9, 10, 11, and 12. The site
is located on the west side of Eagle Road approximately one mile north of Chinden
Boulevard at 1501 South Eagle Road.
The applicant is present. Talena Dovel with The Land Group, 128 S. Eagle Road,
reviews the application. Dan Torfin, representing T.R. Co., reviews the application with
the Board. Ken Butler, with Idaho Electric, 305 E 37th in Boise, reviews the application
with the Board and discusses lighting.
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Staff reviews the application. Discussion.
Stanger moves to approve DR-14-03 - Common Area Landscaping within Two
Rivers Subdivision Phases 6, 7, 8, 9, 10, 11, and 12 - T. R. Company with the site
specific and standard conditions of approval as provided by staff with the following
additions to the site specific conditions of approval:
Site specific condition #8: Provide a revised site plan showing street trees lining all
roads. This plan shall be approved by staff prior to the City Clerk signing the final
plat.
Site specific condition #9: If landscape lighting defined as any lighting not
pertaining to a sign or structure is proposed, a landscape plan showing location of
lights and year round screening of lights from roadways shall be approved by staff
prior to installation of lights.
Site specific condition #10: The Board feels that it is within the best interest of the
City to require high pressure sodium lights in all the landscape areas if lighting is
proposed. The landscape lighting can be defined as any lighting not pertaining to a
sign or structure. If lighting is proposed for signage then that lighting should be
approved in the subsequent sign permit. Seconded by Barnes. Discussion.
Stanger amends the motion for site specific condition #10 to add the following: On
this site and previous construction along Eagle Road.
Site specific condition #11: Existing lighting along Eagle Road that is now metal
halide shall be replaced with high pressure sodium and screen per requirements of
site specific condition #9. Second concurs. Discussion. ALL A YE...MOTION
CARRIES.
G. DR-I5-03 - Two Monument Sie:ns for Two Rivers Subdivision - T. R. Company
LLC: T. R. Company LLC, represented by Dave Koga with The Land Group, is
requesting design review approval to construct two monument signs for Two Rivers
Subdivision (one located on Mace Road and one located on Eagle Road). The site is
located on the west side of Eagle Road approximately one mile north of Chinden
Boulevard at 1501 South Eagle Road.
The applicant is present. Talena Dovel, 128 S. Eagle Rd., with The Land Group reviews
the application.
Staff reviews the application. Discussion. Dan Torfin, T.R. Co., reviews the application.
Ken Butler with Idaho Electric also reviews the application.
Stanger moves to approve DR-IS-03 - Two Monument Signs for Two Rivers
Subdivision - T. R. Company LLC with the site specific and standard conditions of
approval as presented by staff with the following changes to the site specific
conditions of approval:
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Strike site specific condition #1 and replace with the following: The Design Review
Board has determined that it is the intent of the developer to provide lighting to
accentuate the sign and the sign alone, however, a landscape plan showing light
location, year round screening and existing area shall be approved by staff and one
member of the Design Review Board prior to issuance of a sign permit.
AmeRd site speeifie eaRditiaR 1t2 addiRg the fallawiRg aR ta the eødl The light
fixtures shall he sereeRed aF laeated sa they da Rat shiRe aRta tile raadway ar aRte
aRY Rearhy pFaperty. The light fixtures shall he eaReealed aF seFeeaed with
parameter laRdseapiRg ta pFav-ide 12 ....leave sslt2 as wFittea
Seconded by Barnes. Discussion. Stanger moves to amend his motion to add to site
specific condition #1 as follows: The Design Review Board tonight approves the
metal halide at the proposed 5 Vz amp, and it is the Design Review Boards opinion
that sometimes lighting needs to be addressed not based solely on what type of light
it is. In this occasion metal highlight lights were chosen because of their clear
spectrum of light' and the additional quality it will provide to the sign and the
additional detail it will provide to the sign. It is felt that while high pressure sodium
provide a comfortable glow for landscape areas they do not provide the detail that is
required to correctly show signs and structures. Second concurs. Discussion. ALL
A YE...MOTION CARRIES.
6.
REPORTS:
A. Design Review Board: Chairman Paulson has turned in his resignation as he is
moving to another state to start a new job. Stanger gives an update on the joint
meeting.
B. Council Liaison: Absent.
C. Staff: Review of change to landscaping plan for Bardenay due to where signage is
to be placed.
Barnes moves to accept the changes in the landscaping plan and the construction
documents, the most recent revisions, as also stated in the letter from Bardenay to
the Design Review Board, date 4/9/2003. Seconded by Christensen. Discussion.
ALL A YEoooMOTION CARRIES.
Proposed changes of colors for Yesterday Properties project on Second Street.
Barnes moves to approve the following colors for the project at 148 N Second Street:
The body color will be SW6107 Nomadic Desert with the originally proposed fascia
color and the originally proposed Sadona Blue brick wainscot, using the same 3
dimensional asphalt shingle. Seconded by Christensen. Discussion. Barnes moves
to amend the motion to add the following: The trim around the doors and windows
will be white. The doors and shutters will be blue, the same color as the fascia.
Second concurs. Discussion. ALL A YE...MOTION CARRIES.
Discussion on Sherwin Williams monument sign and proposed changes.
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Discussion on Road House BBQ.
Discussion on Mercy Housing.
Discussion on Sushi Bar at the City Market Place.
ADJOURNMENT:
7.
Barnes moves to adjourn at 10:05 p.m. Seconded by Stanger. ALL
A YE...MOTION CARRIES.
RESPECTFULLY SUBMITTED:
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SHARON K. MOORE
CITY CLERKfTREAS URER
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APPROVED:
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ERIC MCCULLOUGH
VICE-CHAIRMAN
A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT CITY HALL.
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