Minutes - 2002 - Design Review - 05/16/2002 - Regular
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DESIGN REVIEW BOARD
MINUTES
May 16, 2002
The Design Review Board met in regular session on May 16, 2002, Chairman Murray presiding.
1.
CALL TO ORDER: Chairman Murray called the meeting to order at 7:35 p.m.
2.
ROLL CALL: The following members were present: MURRAY, CHRISTENSEN,
BARNES, PAULSON Absent: MC CULLOUGH, HOW ARD, COUNCIL UAISON
MERRILL. A quorum is present.
3.
CONSENT AGENDA.
. Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
. Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of April 25, 2002.
Christensen moves to keep the minutes of April 25, 2002 on the consent agenda. Seconded
by Barnes.
B. Findin2s of Fact and Conclusions of Law for DR-7-02 - Common Area
Landscapin2 within Ancona Business Park - Colin Connell: Ancona Group LLC,
represented by Colin Connell, is requesting design review approval of the common
area landscaping within Ancona Business Park. The site is located on the southwest
comer of State Highway 44 and McGrath Road approximately Iii mile east of
Edgewood Lane.
The applicant is not present. No one from the audience chooses to speak. This item will
remain on the consent agenda.
C. Findin2s of Fact and Conclusions of Law for DR-13-02 - Four
MedicallProfessional Office Buildin2s within Rocky Mountain Business Park -
Dave Evans Construction: Dave Evans Construction, represented by Anna Powell
with B & A Engineers, is requesting design review approval to construct four
medical/professional office buildings totaling 13,885-square feet within Rocky
Mountain Business Park. The site is located north of South Fitness Place and west of
East Iron Eagle Drive at 461 South Fitness Place (Lot 13, Block 3, Merrill
Subdivision No.2).
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The applicant is present and agrees with the findings of fact and conclusions of law set forth
in the staff report. No one from the audience chooses to speak. This item will remain on the
consent agenda.
D. Findin2s of Fact and Conclusions of Law for DR-16-02 MOD - Wall Si2n for
Farm City Supply - Dr. Carl Woodburn: Dr. Carl Woodburn, represented by
Steve Hoeft with Idaho Electric Signs, is requesting a design review modification to
the Farm and City Supply sign application to construct a non-internally illuminated
wall sign on the west elevation of the building. The site is located on the northeast
corner of Parkinson Street and State Street at 1043 South Parkinson Street.
The applicant is present and agrees with the findings of fact and conclusion of law set forth in
the staff report. No one from the audience chooses to speak. This item will remain on the
consent agenda.
E. Findin2s of Fact and Conclusions of Law for D R-17 -02 - Monument and Two
Wall Si2ns for Custom Mort2a2e - Sarah HawkeslCustom Mort2a2e: Sarah
Hawkes, represented by George Transtrum with Heartland Construction, is requesting
design review approval of a monument sign and two wall signs for Custom Mortgage.
The site is located on the south side of South Fitness Place and the north side of State
Highway 44 within the Rocky Mountain Business Park at 460 South Fitness Place.
The applicant is present and agrees with the findings of fact and conclusions of law set forth
in the staff report. Barnes moves to remove item 3E from the consent agenda for
modification.
F. Findin2s of Fact and Conclusions of Law for DR-20-02 - Monument Si2n for
RiversEnd Subdivision - Howell - Kiser Development Group: Howell - Kiser
Development Group, represented by Talena Dovel with The Land Group, is
requesting design review approval of a monument sign within RiversEnd Subdivision.
The site is located approximately Ih-mile east of Eagle Road on East Island Woods
Dri ve.
Phil Hull, representing the applicant is present and agrees with the findings of fact and
conclusions of law set forth in the staff report. No one from the audience chooses to speak.
This item will remain on the consent agenda.
G. Findin2s of Fact and Conclusions of Law for DR-21-02 - Buildin2 Wall Si2n for
Mom's Café and Espresso - Connie and John Cruickshank: Connie and John
Cruickshank, represented by Young Electric Sign Company, is requesting design
review approval to construct an internally illuminated building wall sign for Mom's
Café and Espresso within the Eagle Pavilion Shopping Center. The site is located on
the northeast comer of Eagle Road and State Highway 44 within the multi-tenant
building at 360 South Eagle Road.
The applicant is not present. No one from the audience chooses to speak. This item will
remain on the consent agenda.
H. Findin2s of Fact and Conclusions of Law for DR-22-02 - Affordable Older
Persons Apartement Facilitv - Mercy Housin2 Idaho Inc.: Mercy Housing Idaho
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Inc., represented by Pete Rockwell with Glancey - Rockwell and Associates, is
requesting design review approval to construct a 42,045-square foot building and
convert an existing 12,000-square foot building into a 49-unit affordable apartment
facility for older persons housing. The 4.43-acre site is located on the east side of
Eagle Road approximately 1,760-feet north of State Street at 544 North Eagle Road.
The applicant is present and agrees with the findings of fact and conclusions of law as set
forth in the staff report. A member of the audience would like to speak in opposition of the
item. This item will be removed from the consent agenda.
I. FindiDi!S of Fact and Conclusions of Law for DR-23-02 - Monument Si2D and
Fla2 Pole for the Professional Office Buildin2 within Casa Escuela Subdivision -
Robnett Construction: Shannon Robnett, represented by Mike Robnett, is
requesting design review approval to construct a monument sign and a 25-foot high
flag pole for the Professional Office Building within Casa Escuela Subdi vision. The
site is located on the east side of South Academy A venue approximately 70-feet north
of State Street at 280 South Academy A venue.
The applicant is not present. No one from the audience chooses to speak. This item will
remain on the consent agenda.
J. Findines of Fact and Conclusions of Law for DR-25-02 - Public Parkin2 Lot-
The City of Eaele: The City of Eagle is requesting design review approval to
construct a public parking lot. The site is located on the southwest comer of Idaho
Street and 1 st Street at 97 East Idaho Street.
The Chair would like to remove this item from the consent agenda.
K. Findin2s of Fact and Conclusions of Law for DR-I-99 MOD - Modifications to
the Exterior Buildin2 Elevations of the Ranch Buildin2 - Heartland
Construction: Heartland Construction, represented by George Transtrum, is
requesting a design review modification to the Ranch Building. This modification
includes changing the exterior colors, the addition of windows and doors to the
building elevations, and includes reviewing the elevations of the pump house. The
site is located on the south side of State Street at 1121 East State Street within the
Rocky Mountain Business Park.
The applicant is present. The Chair would like to remove this item from the consent agenda.
Christensen moves that the consent agenda will consist of items 3A, 3B, 3C, 3D, 3F,
3G and 31. Seconded by Barnes. ALL A YE...MOTION CARRIES.
3E. Findines of Fact and Conclusions of Law for DR-17-02 - Monument and Two
Wall Si2ns for Custom Mort2aee - Sarah Hawkes/Custom Mortea2e: Sarah
Hawkes, represented by George Transtrum with Heartland Construction, is requesting
design review approval of a monument sign and two wall signs for Custom Mortgage.
The site is located on the south side of South Fitness Place and the north side of State
Highway 44 within the Rocky Mountain Business Park at 460 South Fitness Place.
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Barnes moves to amend item DR-17-02 to reflect the change on page 5 of 6, item 9,
the word soffets needs to be changed to soffits. Seconded by Paulson. ALL
A YE...MOTION CARRIES.
3J. Findin2s of Fact and Conclusions of Law for DR-25-02 - Public Parkin2 Lot-
The City of Ea2le: The City of Eagle is requesting design review approval to construct a
public parking lot. The site is located on the southwest corner of Idaho Street and 1 st
Street at 97 East Idaho Street.
Paulson moves to amend site specific condition #3, replacing the word columns to
wall pilasters. Seconded by Christensen. ALL AYE MOTION CARRIES.
3K. Findin2s of Fact and Conclusions of Law for DR-I-99 MOD - Modifications to
the Exterior Buildin2 Elevations of the Ranch Buildine - Heartland Construction:
Heartland Construction, represented by George Transtrum, is requesting a design review
modification to the Ranch Building. This modification includes changing the exterior
colors, the addition of windows and doors to the building elevations, and includes
reviewing the elevations of the pump house. The site is located on the south side of State
Street at 1121 East State Street within the Rocky Mountain Business Park.
The Chair requests changes as follows: The down spouts shall match the field color of
the building, and not the base color of the building. Site specific condition #8, the second
sentence, the columns shall be painted the same lighter field color of the building instead
of the base color of the building.
Barnes moves to change the site specific conditions of approval as stated. Seconded
by Paulson. ALL A YE...MOTION CARRIES.
4.
UNFINISHED BUSINESS:
H. Findin2s of Fact and Conclusions of Law for DR-22-02 - Affordable Older
Persons Apartement Facilitv - Mercv Housin2 Idaho Inc.: Mercy Housing Idaho
Inc., represented by Pete Rockwell with Glancey - Rockwell and Associates, is
requesting design review approval to construct a 42,O45-square foot building and
convert an existing 12,000-square foot building into a 49-unit affordable apartment
facility for older persons housing. The 4.43-acre site is located on the east side of
Eagle Road approximately 1,760-feet north of State Street at 544 North Eagle Road.
Barry Burnell, 301 Yellow Pine Place discusses weeds on property and need for the
public to review landscaping plans prior to construction.
Pete Rockwell, 595 Americana Blvd., representing the applicant, addresses the issues
presented by Mr. Burnell and maintenance that is currently being done on the project.
Paulson moves to approve the findings of fact and conclusions of law as written.
Seconded by Barnes. ALL A YE...MOTION CARRIES.
5.
PUBLIC HEARING:
A. DR-80-01 - Two Multi-Tenant Buildin2s - Mike Nihill: Mike Nihill, represented
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by Mark Butler with Land Consultants Inc., is requesting design review approval to
construct two multi-tenant commercial buildings. The 2.6-acre site is located on the east
side of 2nd Street approximately 1,500-feet south of State Street.
Mark Butler represents the applicant and states that the applicant does not wish to have this
item continued, but staff has requested that this item be continued to June.
Barnes moves to continue this item to the June meeting. Seconded by Paulson. ALL
A YE...MOTION CARRIES.
B. DR-24-02 - Buildin2 Wall Si2n For American Family Insurance Within The
Ea2le Forum Buildin2 - American Family Insurance: American Family Insurance,
represented by Debbie Anderson with Idaho Electric Sign Company, is requesting design
review approval to construct two internally illuminated building wall sign for American
Family Insurance within the Eagle Forum Building. The site is located on the southeast
corner of Cedar Ridge Drive and 2nd Street at 408 South Eagle Road.
Steve Hoeft, 6528 Supply Way represents the applicant and discusses the project.
Discussion.
Murray opens public hearing.
Murray closes public hearing.
Staff has nothing to add.
Christensen moves to approve DR-24-02 - Building Wall Sign for American Family
Insurance Within the Eagle Forum Building with the site specific and standard
conditions of approval. Seconded by Barnes. ALL A YE...MOTION CARRIES.
C. DR-26-02 - Common Area Landscapin2 within Lockwood Subdivision - RADA
Properties LLC: RADA Properties LLC, represented by Phil Hull with The Land Group,
is requesting design review approval of the common area landscaping within Lockwood
Subdivision. The site is located on the southeast corner of Floating Feather Road and
Ballantyne Road at 1156 Ballantyne Road.
Phil Hull with The Land Group, 128 Eagle Rd., represents the applicant and discusses the
application.
Staff discusses the application.
Murray opens the public hearing.
Mark Butler, 52 N. Second St., represents RADA Properties LLC and speaks on behalf of
this development and answers questions of the Board.
Murray closes the public hearing.
Discussion amongst the Board.
Murray moves to approve DR-26-02 - Common Area Landscaping within Lockwood
Subdivision-RADA with the site specific and standard conditions of approval set forth
in the staff report with the following amendments to the site specific conditions of
approval:
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Site specific condition #5 shall have the words "along Floating Feather" added to the
phrase "wide gravel shoulder".
Site specific conditions #6 shall read as follows: The Design Review Board requests the
applicant to obtain a report from a independent licensed arborist to review the
conditions of the existing trees that have been noted in the staff report by the arborist
Linda Jarsky that was retained by the City. It has been provided during testimony that
there is discrepancy between the condition of the existing trees. Should there be a
discrepancy between the arborists' staff reports the Design Review Board would
support a decision by staff to either maintain or remove the trees in question without a
need to return to the Design Review Board. Should the decision by staff be to maintain
the existing trees the applicant shall be required to provide a tree pruning done by a
licensed tree surgeon to remove any dead limbs and improve growth within the tree
canopies.
Site specific condition #7 shall read as follows: The Design Review Board supports the
installation of open or wrought iron fencing along all common areas within the
subdivision and would recommend to City Council that that condition be approved as
part of the CC&R's.
Site specific condition #8 shall read as follows: The applicant shall be required to
provide an additional twenty 3 inch caliper shade class trees along the internal roadway
network to be placed in a revised landscape plan and reviewed by staff prior to issuance
of any building permits. It is intended that all the landscaping shown within the public
right-of-way are to be installed by the developer and not the homeowner, prior to
issuance of a certificate of occupancy for each lot. The installation of those trees may
occur at any point from the approval of the final plat.
Site specific condition #9 shall read as follows: The Design Review Board recommends
replacement of the proposed historic light fixture in this subdivision to a light fixture
that complies with dark sky tolerant ordinances which may mean a traditional shoe box
style fixture within this development. The Design Review Board will leave the final
design up to the applicant to be reviewed by staff and one member of the Design Review
Board prior to issuance of a building permit. The intent of this request is to reduce
errant light in this low density area of the City of Eagle.
New site specific condition: The existing vegetation that runs along Ballantyne Lane
and the rear of several lots shall be reviewed by a tree surgeon for loose or dangerous
limbs and those limbs shall be removed. It is not the intent of this condition to prune or
thin the entire tree stand, merely those that are adjacent to the common sidewalks or
residential perimeters.
The Design Review Board supports the revised landscape plan that reflects minor
alterations to the coniferous planting along Ballantyne Lane and the shift of buffer
landscaping along Ballantyne Lane and Drainage Dist. No.2. That revised landscape
plan shall be submitted to staff and made part of this application. Seconded by
Paulson.
Discussion.
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Murray amends his motion to add one more site specific condition of approval as
follows: The Design Review Board has reviewed and accepts the alternate method of
compliance with regard to perimeter landscaping along this project. Second concurs.
Discussion. ALL A YE...MOTION CARRIES.
D. DR-27-02 - Monument Si2n for Lockwood Subdivision - RADA Properties
LLC: RADA Properties LLC, represented by Gina Fegler with The Land Group, is
requesting design review approval to construct a monument sign for Lockwood
Subdivision. The site is located on the southeast corner of Floating Feather Road and
Ballantyne Road at 1156 Ballantyne Road.
Murray moves to approve DR-27-02 - Monument Sign for Lockwood Subdivision -
RADA with the site specific and standard conditions of approval set forth in the staff
report with the following amendments to the site specific conditions of approval:
Replace site specific condition #1 with the following: The Design Review Board
supports the applicants selection of a metal halide fixture within this subdivision for the
signage illumination. The Design Review Board concurs that this light fixture meets all
three conditions of Eagle City Code 8-4-4(A)(7). The acceptance of this fixture includes
the reduction in wattage from 100 watt to 70 watt metal halide lighting. Seconded by
Christensen. Discussion. ALL A YE...MOTION CARRIES.
E. DR-28-02 - Convert Residence into a Multi-Tenant CommerciallRetaii Buildin2
- Rosie Hubbard: Rosie Hubbard, represented by James Gipson with James Gipson
Associates, is requesting design review approval to convert a 1,375-square foot residence
into a multi-tenant commercial/retail building. The site is located on the south side of
Aikens Road approximately 360-feet east of Eagle Road at 123 Aikens Road.
James Gipson, 38 N 1st St., represents the applicant and discusses the application.
Staff reviews the application.
Murray opens public testimony
Murray closes public testimony.
Discussion amongst the Board.
Murray moves to approve DR-28-02 - Convert Residence into a Multi-Tenant
CommerciallRetaii Building with the site specific and standard conditions of approval
set forth in the staff report with the following amendments to the site specific conditions
of approval:
Site specific condition #2 shall have the following sentence added: The unique
configuration of this existing building would warrant relief from the 50% glass
minimum and the applicant has made attempts by lowing the heights of the existing
windows and adding glass doors and side lights to bring this building near current
code. The Design Review Board recommends the addition of side light windows to the
existing single door which would further improve the glass percentage on the street
front in compliant to further reach compliance the Eagle City Code.
Site specific condition #5 shall be rewritten as follows: The applicant has submitted at
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this Design Review Board hearing a revised landscape plan that meets the approval of
the Design Review Board with the following exceptions:
. The applicant shall be required to replace the Vine Maple with that of the
Ginalla Maple species.
. The applicant shall be required to provide additional landscaping which
could include the use of the existing Austrian Pine to provide coverage
around the trash enclosure per Eagle City code.
Site specific condition #6 shall be revised to strike the last sentence and replace as
follows: The final landscape plan shall be reviewed by staff prior to issuance of a
building permit.
Site specific condition #7, the last sentence shall read as follows: The revised landscape
plan shall be reviewed and approved by staff prior to issuance of a building permit.
Site specific condition #8 shall be removed.
Site specific condition #9 shall be removed.
Site specific condition #10 shall be replaced as follows: The revised landscape plan
submitted at the Design Review Board hearing tonight has indicated a reconfiguration
of the previous historic light fixtures located along Aikens Road which are in greater
compliance with Eagle City Code. The applicant has proposed the standard historic
light fixture and it is the Design Review Boards opinion that the finial or top of this
light fixture shall be revised to maintain a dark sky tolerant design. The revised fixture
cut shall be reviewed by staff prior to issuance of a building permit.
Site specific condition #11 shall read as follows: Provide minimum building lighting to
provide illumination at this site during non-daylight hours. The applicant has provided
an additional historic light fixture at the rear of the property which meets with the
support of the Design Review Board.
Site specific condition #12 replace as follows: The Design Review Board supports the
applicants request to provide a metal roofing panel, but requests selection of an
alternate color which would be reviewed by staff and one member of the Design Review
Board. The Design Review Board suggests to the applicant at his discretion the
replacement of the metal roofing with that of a composite asphalt shingle which the
material and color would also be approved by staff and one member of the Design
Review Board prior to issuance of a building permit. The decision to substitute an
alternative roofing product shall not change the proposed pitch or amended roof
structure configuration associated with this application.
Site specific condition #13 shall be removed.
Site specific condition #14 shall be removed.
Seconded by Paulson. Discussion. Murray amends the motion for site specific
condition #6 to include the removal of the word shall in the first sentence. Second
concurs with amended motion. Discussion.
Murray amends to add new site specific condition or approval: The applicant shall be
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required to coordinate with staff the location of the existing pedestrian ramp that
connects Aikens with the new pathway. It is the intent to continue the stamped concrete
pattern along the back edge of the pedestrian ramp to provide a continuous appearance
of sidewalk between properties. It is not the intent of this coordination to require the
applicant to replace the ramp and construct it to match the adjacent sidewalks. The
revised coordination shall be reviewed by staff prior to issuance of a building permit.
Second concurs. Discussion. ALL A YE...MOTION CARRIES.
F. DR-30-02 - Ea2le Familv Worship Church Facilitv - Ea2le Familv Worship:
Eagle Family Worship, represented by Shawn Nickel with Land Consultants Inc., is
requesting design review approval to construct two phases of a three phased church
facility. This application is for the review and approval of a 23,200-square foot
building and to convert a 1,300-square foot residential home into an office. This 4.9-
acre site is located on the northeast comer of Floating Feather Road and Park Lane at
3838 Floating Feather Road.
Mark Butler, 52 N. Second St., represents the applicant and discusses the application.
Staff reviews the application.
Murray opens public hearing.
Murray closes public hearing.
Discussion between Mr. Butler and the Board.
Murray moves to continue DR-30-02 Eagle Family Worship Church Facility based
on the design of the proposed church facility not being in compliance with the
criteria of Eagle City Code. The Design Review Board believes that the continuance
will not occur at the June meeting and would be heard first at the July meeting of
the Design Review Board. Seconded by Christensen. Discussion. ALL
A YE...MOTION CARRIES.
6.
NEW BUSINESS:
A. DR-37-00 MOD - Modification of the Exterior Elevations of the Qwest
Communications Buildin2 Addition and of the Fence Materials used alon2 the
alley - Qwest Communicat~ Qwest Communications, represented by Bob
Smith with Hutchinson Smith Architects, is requesting design review approval to
modify the elevations of the Qwest Communications building (as shown on the
submitted elevations) and to modify the construction material of the fence along the
south property line of this site adjacent to the alley. The site is located on the
southeast corner of Eagle Road and Idaho Street at 62 North Eagle Road.
Bob Smith, 270 N. 27th St., Boise reviews the application.
Staff reviews concerns with the Board.
Paulson moves that DR-37-00 MOD - Modification of the Exterior Elevations of the
Qwest Communications Building Addition and of the Fence Materials used along
the alley - Qwest Communications should remain with the wood fence installed on
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the south side of the property and should install the clock as presented and
approved previously. Seconded by Barnes. Discussion. ALL A YE...MOTION
CARRIES.
7. REPORTS:
A. Design Review Board Members: None
B. Council Liaison: Absent
C. Staff: Phil Hull discusses lighting options for the sign at Eagle River and the Courtial
building changes, which includes adding a wall to separate the employee patio from the
loading area of Justo's. Staff discusses by laws for the Design Review Board.
Murray moves to accept the by laws for the Eagle Design Review Board as written and
presented tonight. Seconded by Barnes. ALL A YE...MOTION CARRIES.
8. ADJOURNMENT: Barnes moves to adjourn at 11:50 p.m. Seconded by Paulson. ALL
A YE...MOTION CARRIES.
RESPECTFULLY SUBMITTED:
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SHAr{ON K. MOORE
CITY CLERKITREAS URER
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JAMES G. MURRA
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A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT CITY HALL.
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