Minutes - 2002 - Design Review - 03/14/2002 - Regular
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DESIGN REVIEW BOARD
MINUTES
The Design Review Board met in regular session on March 14, 2002, Chairman Murray
presiding.
1.
CALL TO ORDER: Chairman Murray called the meeting to order at 6:05 p.m.
2.
ROLL CALL: The following members were present: MURRAY, MC CULLOUGH,
BARNES. ABSENT: CHRISTENSEN, HOWARD, COUNCIL LIAISON MERRILL. A
quorum is present.
3.
CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
. Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as pårt of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of February 14, 2002.
Barnes moves to leave the minutes of February 14, 2002 on the consent agenda.
Seconded by McCullough.
B. Findin2s of Fact and Conclusions of Law for DR-3-02 - Affordable Housin2
Facility for Older Persons - Mercy Idaho Inc.: Mercy Housing Idaho Inc.,
represented by Pete Rockwell with Glancey - Rockwell and Associates, is requesting
design review approval to construct a 14,700-square foot affordable housing facility
for older persons (20-units). The 1.01-acre site is located on the east side of Eagle
Road approximately 1,760-feet north of State Street at 544 North Eagle Road. This
site is only a portion of the total 5.44-acres.
Barnes moves to remove this item from the consent agenda. Seconded by McCullough.
C. Findin2s of Fact and Conclusions of Law for DR-4-02 - Common Area
Landscapin2 within Cavallo Estates Subdivision - Joe GlaisyerlCapitol
Securities: Joe Glaisyer/Capitol Securities, represented by David Koga with The
Land Group, is requesting design review approval of the common area landscaping
within Cavallo Estates Subdivision. The site is located on the northwest comer of
Floating Feather Road and Meridian Road at 3268 West Floating Feather Road.
The applicant is not present. No one from the public chooses to speak. This item will
remain on the consent agenda.
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D. Findines of Fact and Conclusions of Law for DR-5-02 - Monument Sien for
Caval!2ßstates Su!!!!,ivision - J~aisver/Capitol Securities: Joe Glaisyer/
Capitol Securities, represented by David Koga with The Land Group, is requesting
design review approval of a monument sign for Cavallo Estates Subdivision. The site
is located on the northwest comer of Floating Feather Road and Meridian Road at
3268 West Floating Feather Road.
The applicant is not present. No one from the public chooses to speak. This item will
remain on the consent agenda.
E. Findines of Fact and Conclusions of Law for DR-6-02 - Common Area
Landscapine within Autumncrest Subdivision - Craie PetrielPacific Ridee:
Craig Petrie /Pacific Ridge, represented by Jensen Belts Associates, is requesting
design review approval of the common area landscaping within Autumncrest
Subdivision. The site is located on the west side of Ballantyne Road approximately 1,4
mile south of Beacon Light Road at 2057 Ballantyne Lane.
Barnes moves to remove this item from the consent agenda. Seconded by McCullough.
F. Findines of Fact and Conclusions of Law for DR-9-02 - Monument Sien for
Autumncrest Subdivision - Craie PetrielPacific Ridee: Craig Petrie/Pacific
Ridge, represented by Don Belts with Jensen Belts Associates, is requesting design
review approval of a monument sign for Autumncrest Subdivision. The site is located
on the west side of Ballantyne Lane approximately 1,4 mile south of Beacon Light
Road at 2057 Ballantyne Lane.
The applicant is present and concurs with the findings of fact and conclusions of law. No
one from the public chooses to speak. This item will remain on the consent agenda.
Barnes moves to leave items 3A, 3C, 3D and 3F on the consent agenda. Seconded by
McCullough. ALL A YE...MOTION CARRIES.
3B. Findines of Fact and Conclusions of Law for DR-3-02 - Affordable Housine
Facility for Older Persons - Mercv Idaho Inc.: Mercy Housing Idaho Inc.,
represented by Pete Rockwell with Glancey - Rockwell and Associates, is requesting
design review approval to construct a 14,700-square foot affordable housing facility
for older persons (20-units). The 1.0 I-acre site is located on the east side of Eagle
Road approximately 1,760-feet north of State Street at 544 North Eagle Road. This
site is only a portion of the total 5.44-acres.
Murray reads changes of two site specific conditions into the record. Site specific
condition #12 should read as follows: If a 20% parking reduction is approved by
the Zoning Administrator, then a revised site and landscape plan showing the
changed parking area shall be reviewed and approved by staff and one member of
the Design Review Board. If parking spaces are removed, then they shall be
removed from the parking area located adjacent to the north property line. In this
event, provide a revised landscape plan showing planters with additional
landscaping consisting of conifers and deciduous trees installed where the parking is
to be removed. The revised landscape plan shall be reviewed and approved by staff
and one member of the Design Review Board prior to issuance of any building
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permits.
Site specific condition #13 shall be rewritten as follows: This particular approval is
in response to the applicant's funding guidelines with other governmental agencies.
If the remaining site and buildings have not been reviewed and approved by the
Board prior to a request for a building permit associated with this application the
applicant shall be required to return to the Design Review Board with revised site
plans indicating how this application will connect to Eagle Road.
The applicant is ok with changes as written and agrees with the remaining site
specific and standard conditions of approval set forth in the findings of fact and
conclusions of law. No one from the public chooses to speak.
Barnes moves to approve as revised. Seconded by McCullough. ALL
A YE...MOTION CARRIES.
3E. Findines of Fact and Conclusions of Law for DR-6-02 - Common Area
Landscapine within Autumncrest Subdivision - Craie PetrielPacific Ridee:
Craig Petrie /Pacific Ridge, represented by Jensen Belts Associates, is requesting
design review approval of the common area landscaping within Autumncrest
Subdivision. The site is located on the west side of Ballantyne Road approximately tA
mile south of Beacon Light Road at 2057 Ballantyne Lane.
Don Belts represents the applicant and is present and agrees with the site specific
and standard conditions of approval set forth in the findings of fact and conclusions
of law. Site specific condition #7 is read into the record as follows: The applicant
shall work with the homeowner on the east side of Ballantyne Road directly across
the entrance to Scarlet Oak Street to mitigate traffic lights on the residents property
resulting from increased traffic within this subdivision. The applicant and
homeowner shall reach an agreement within 60 calendar days of this approval for
mitigation measures that shall include the installation of coniferous landscaping
comparable to what is proposed within the Autumncrest Subdivision landscape
berm. Said landscaping shall be laced within the existing deciduous scrub growth.
If required for new planting, removal of scrub trees is permitted without penalty to
the applicant. Earthwork, landscaping and connection into the existing irrigation
system shall be at the cost of the applicant. The improvements shall be installed
prior to issuance of a first certificate of occupancy. The responsibility to maintain
this landscaping transfers to the homeowner at the time all improvements have been
completed.
The applicant is ok with the changes that have been made.
Barnes moves to accept as stated. Seconded by McCullough. No one from the
public chooses to speak. ALL A YE...MOTION CARRIES.
4. UNFINISHED BUSINESS:
A. DR-I-02- Monument Sien for Pioneer Federal Credit Union - Pioneer Federal
Credit Union: Pioneer Federal Credit Union, represented by Debbie Anderson with
Idaho Electric Signs, is requesting design review approval of a monument sign for the
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Pioneer Federal Credit Union. The site is located on the northeast corner of State Street
and Stierman Way at 560 East State Street. This item was continued/rom the February
14, 2002 meeting.
Murray introduces the item. The applicant is present. Debbie Anderson with Idaho Electric
Signs, 6528 Supply Way discusses the application. Discussion amongst the Board members.
Murray moves to approve DR-I-02- Monument Sign for Pioneer Federal Credit Union
with the site specific and standard conditions of approval set forth in the original staff
report with the following modifications to site specific conditions:
Site specific condition #2, add the following sentence: The Design Review Board
requests the applicant to provide a compact size light fixture, the same manufacturer
and lighting style that is proposed with this application.
Site specific condition #3 shall be as follows: The applicant shall be required to remove
all temporary signs located on the building prior to issuance of a sign permit.
Site specific condition #4 shall be as follows: The Design Review Board approves the
monument sign with raised graphics as presented at the 3/14/02 Design Review Board
meeting without the text "savings", "checking", "loans", "investments," and
"insurance" on the sign.
Seconded by McCullugh. Discussion. ALL A YE...MOTION CARRIES.
5. PUBLIC HEARING:
A. DR-7-02 - Common Area Landscapine within Ancona Business Park - Colin
Connell: Ancona Group LLC, represented by Colin Connell, is requesting design review
approval of the common area landscaping within Ancona Business Park. The site is
located on the southwest corner of State Highway 44 and McGrath Road approximately t4
mile east of Edgewood Lane.
Murray introduces the item. No one from the audience chooses to speak. The applicant has
requested to be continued to the April 2002 meeting.
McCullough moves to continue DR- 7-02-Common Area Landscaping within Ancona
Business Park to the April 2002 Design Review meeting. Seconded by Barnes. ALL
A YE...MOTION CARRIES.
B. DR-I0-02 - Concession Buildine. Restroom Facilitv. and Indoor Battine Facilitv at
Eaele Hieh School- Eaele Hieh SchoollFrank Wrieht: Eagle High SchoollFrank
Wright, represented by Phil Liddell and Doug Nichols, is requesting design review
approval of a 264-square foot concession building, a 434-square foot restroom facility, and
a 4,576-square foot indoor batting facility at Eagle High School. The site is located on the
east side of Park Lane approximately 1,4 mile north of State Highway 44 at 574 North Park
Lane.
The applicant is present. Phil Liddell, 1507 N. Parkforest presents the application to the
Board. Discussion between the applicant and the Board.
Staff reviews the application.
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Murray opens the public hearing.
Murray closes the public hearing.
Barnes states for the record that she was involved with the Eagle High School baseball team,
but has not seen these plans and has no financial gain from the project, but she does know the
applicant.
McCullough moves to approve DR 10-02 - Concession Building, Restroom Facility and
Indoor Batting Facility at Eagle High School with the site specific and standard
conditions of approval within the following modifications to the site specific conditions:
Site specific condition #1 modify line 5 to read as follows: To be reviewed and approved
by staff and one member of the Design Review Board prior to issuance of a building
permit for the batting facility.
Site specific condition #5 shall read as follows: No mechanical equipment will show on
the roof or exterior of the building.
Site specific condition #6 shall read as follows: No lighting is approved for the exterior
of the building.
Site specific condition #7 shall read as follows: Upon completion of the restrooms the
portable restroom facilities will be removed.
Site specific condition #8 shall read as follows: Three two inch caliper shade class trees
will be installed on the north side of the batting facility. The variety of these three trees
will be approved by staff and one member of the Design Review Board. The Design
Review Board encourages the opportunity of the use of the city tree fund to help pay for
these trees if approved by City Council.
Site specific condition #9 shall read as follows: Any doorway to any of the proposed
buildings must have a hardscape stoop outside of it, hardscape meaning concrete or
asphalt.
Seconded by Barnes. Discussion. McCullough amends the motion #9 to include a
revised site plan showing the hardscapes and entries to each doorway shall be reviewed
and approved by staff and one member. Second concurs. Discussion. ALL
A YE...MOTION CARRIES.
C. DR-11-02 - Parkine Lot and Landscapine within Old Town Square - Old Town I
LLC: Old Town I LLC, represented by Mark Butler with Land Consultants Inc., is
requesting design review of the parking lot and landscaping within Old Town Square. The
site is located on the north side of State Street behind the buildings located at 222 East
State Street through 360 East State Street.
Murray introduces the item. The applicant is represented by Mark Butler, who is present.
Staff discusses the application. Staff stands for questions.
Mr. Butler states that he has no financial gain from this project and even if the item is
continued to the next Design Review Board meeting that he still intends to do the project.
Mr. Murray polls the Board in regard to whether they should hear this application tonight
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without a staff report. City Council Liaison is not present to discuss the Council wishes to go
forward with this application as is.
Murray moves to continue DR-11-02 - Parking Lot and Landscaping within Old Town
Square until the 4/11/02 Design Review Board meeting on the basis the recent action by
the City Council prohibited sufficient time for staff to prepare and distribute to the
Design Review Board a completed staff report outlining compliance of Eagle City Code.
The Design Review Board recognizes the importance of this improvement prior to Eagle
Fun Days but feels that it is inappropriate to approve an application without a staff
report and prepared findings and facts and conclusions of law. Seconded by
McCullough. Discussion. ALL A YE...MOTION CARRIES.
D. DR-12-01- Common Area Landscapine within Once Upon A Subdivision-
Northwest Development LLC: Northwest Development LLC, represented by Talena
Dovel with The Land Group, is requesting design review approval of the common area
landscaping within Once Upon A Subdivision. The site is located on the north side of
State Street approximately 285-feet east of Cobblestone Lane at 386 West State Street.
The applicant is present. Kristen Van Engelen of NW Development, 4090 State St., Boise,
the applicant, reviews the application. The applicant addresses items in the staff report that
she disagrees with.
Staff reviews the application.
Murray opens the public hearing.
Murray closes the public hearing.
More discussion amongst the applicant and the Board.
Phil Hull, with the Land Group, answers questions from the Board.
Discussion.
Murray moves to approve DR-12-01 - Common Area Landscaping within Once Upon
A Subdivision with the site specific and standard conditions of approval as outlined in
the staff report with the following amendments to the site specific conditions of
approval:
Site specific condition #3 to be rewritten as follows: The Design Review Board
recognizes the conditions of the preliminary plat set forth by City Council approval
requiring landscaping along Story Book Way as part of this residential application.
The Design Review Board requests the City Council to accept a delay in the
landscaping on the east side of Story Book Way to better facilitate construction access
of the future commercial development.
Site specific condition #9, change the last sentence to the following: The revised
landscape plan shall be reviewed and approved by staff and one member of the Design
Review Board prior to issuance of the first building permit.
Site specific condition #12 shall read as follows: The developer shall be responsible for
completing all common area landscaping and improvements prior to 50% build out of
the residential lots. Should that sunset period occur during inclement weather, a 90 day
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extension of that condition would be viewed acceptable by the Design Review Board,
provided acknowledged by staff.
Site specific condition #13 shall read as follows: The landscape strip along Story Book
Way shall contain a five foot detached sidewalk per the conditions and conclusions of
law in the preliminary plat by City Council. The applicant shall be required to provide
a revised landscape plan for review by staff and one member of the Design Review
Board, prior to signing of the final plat. The landscape strip between curb and sidewalk
shall be sodded rather than seeded as proposed by the developer.
New site specific condition: The applicant is encouraged to negotiate an agreement with
Eagle Glen Townhomes for the removal of the existing chain link fence on the east side
of this property. The Design Review Board supports its removal to eliminate a limited
access of area between two fences. If the applicant is unsuccessful in negotiating an
agreement with Eagle Glen Townhomes, the applicant shall notify staff of such action
prior to signing of the final plat.
New site specific condition: The existing street trees as outlined in the landscape plan of
this subdivision shall be installed either through a nursery program or a lot by lot basis
by the developer prior to certificate of occupancy for each individual lot. It is the intent
of the Design Review Board to not hold the residential property owner responsible for
installing street trees. The applicant shall be provided a 60 day grace period should
inclement weather prohibit installation of said tree at the time of certificate of
occupancy.
Seconded by Barnes. Discussion. ALL A YE...MOTION CARRIES.
E. DR-13-02 - Four Medical/Professional Office Buildin2s within Rockv Mountain
Business Park - Dave Evans Construction: Dave Evans Construction, represented by
Anna Powell with B & A Engineers, is requesting design review approval to construct four
medical/professional office buildings totaling 13,885-square feet within Rocky Mountain
Business Park. The site is located north of South Fitness Place and west of East Iron Eagle
Drive at 461 South Fitness Place (Lot 13, Block 3, Merrill Subdivision No.2).
Murray introduces the item. Anna Powell with B & A Engineers, 5505 W. Franklin Rd,
Boise, represents the applicant.
Staff discusses the application.
Murray opens the public hearing.
George Transtrum, 550 W. State St. speaks on behalf of this application and indicates that the
business association is in support of it.
Murray closes the public hearing.
Murray moves to continue DR-13-02 - Four Medical/Professional Office Buildings
within Rocky Mountain Business Park to the April 11, 2002 Design Review Board
meeting with the following recommendations to the applicant to respond back to the
City prior to April 11, 2002:
The Design Review Board encourages a connectivity between the buildings either
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through physical building construction or landscaping and paving, specifically in the
east-west divisions of buildings 2 & 3 and buildings 1 and 4.
The Design Review Board requests the applicant to provide an elevation combining all
4 buildings, specifically the elevations that front Iron Eagle Drive and S. Fitness Place
to allow the Design Review Board the opportunity to see these buildings in harmony
with each other prior to approval.
The applicant shall be required to provide a site lighting plan in conformance with
Eagle City Code 8-4-4-2(A)(I) which requires the applicant to provide parking lot
lighting for use during non-daylight hours.
The applicant shall be required to provide landscaping within the new islands of the
Rocky Mountain Fitness parking lot and provide for staff an agreement that indicates
that the landscaping would be installed by the applicant and once installed maintained
by Rocky Mountain Fitness. That agreement would be part of the final approval and
not necessarily of this continuation.
The applicant shall provide a revised landscape plan to provide a landscape design
prepared by someone knowledgeable in the profession and in better compliance with
the Eagle City Code with regard to plant massing and connectivity between buildings.
The Design Review Board encourages the applicant to be aware that the configuration
of building 1 will prohibit said building from having wall signage per Eagle City Code.
The applicant should be advised to read Eagle City Code with respect to signage to
avoid any further applications that would generate hardship on the site due to initial
site layout.
Seconded by Barnes. Discussion. ALL A YE...MOTION CARRIES.
F. DR-15-02 - Master Sim Plan for Eas!le River Development - Eaele River LLC: Eagle
River LLC, represented by Debbie Anderson with Idaho Electric Signs, is requesting
design review approval of a master sign plan for the commercial area within Eagle River
Development. The site is located on the southeast corner of Eagle Road and State Highway
44.
Murray introduces the item. Debbie Anderson, 6528 Supply Way with Idaho Electric Signs,
represents the applicant. Bill Clark, 479 Main St., Boise, discusses the application. Phil
Hull, Land Group, 128 S. Eagle Road answers questions from the Board.
Staff discusses the application.
Murray opens public hearing.
Murray closes public hearing.
Murray moves to approve DR-15-02 - Master Sign Plan for Eagle River Development
with the site specific and standard conditions of approval set forth in the staff report
with the following amendments to the site specific conditions of approval:
Site specific condition #5, under rules, #4, add the following sentence: The Design
Review Board, understanding the unique configuration of the potential building lots
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would support the placement of monument signs on common area lots provided they
are approved by staff and one member of the Design Review Board. This
amendment does not guarantee a common area sign placement nor does it indicate
that the Design Review Board supports off premise signs. The addition of this
language relates only to the uniqueness of this application.
Rules #17 should read as follows: Perimeter pad site monument signs will be
permitted along Eagle Road and the Highway 44, those signs must adhere to the
materials and the design elements of the attached designs. Signs may be permitted
on the north side of the walkway on Highway 44 where they conflict with perimeter
landscaping installed as part of this development. The applicant is encouraged to
discuss with staff the location prior to submittal of a sign permit application. The
Design Review Board gives staff discretion with regard to the placement of any
monument sign on the north side of the walkway along Highway 44.
Rules #19 should read as follows: All monument and non-internally illuminated
signs of individual letters must be of at least 1 inch thickness and can be mounted
flush to the surface which they are attached. The flush mounting would prohibit
excessive drilling through the granite facing of the monument sign therefore
requiring less repair to the sign face and type needed to be changed.
Site specific condition #12 should be revised as follows: Interior illumination is not
permitted for monument signs unless said illumination is of a design considered as halo
lighting. The Design Review Board reviewed and acknowledged examples of halo lit
signs and supports the use of this lighting for this development. This would include any
loop monument signs that are proposed by the developer at the time of individual
tenant confirmation. The Design Review Board allows staff the discretion to approve or
present to the Design Review Board any halo lit monument sign for this development.
Seconded by McCullough. Discussion. ALL A YE...MOTION CARRIES.
G. DR-16-02 - Wall Sien for Farm and City Supply - Dr. Carl Woodburn: Dr. Carl
Woodburn, represented by Steve Hoeft with Idaho Electric Signs, is requesting design
review approval of a wall sign for Farm City Supply. The site is located on the northeast
corner of Parkinson Street and State Street at 1043 South Parkinson Street.
Murray introduces the application. Steve Hoeft, 6528 Supply Way, Boise, with Idaho
Electric Signs represents the applicant and reviews the application.
Staff has nothing to add.
Murray opens public hearing.
Murray closes public hearing.
McCullough moves to approve DR-16-02 - Wall Sign for Farm and City Supply with
the site specific and standard conditions of approval. Seconded by Barnes. Discussion.
ALL A YE...MOTION CARRIES.
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6. NEW BUSINESS:
A. DR-27-01 MOD - Modification to the Exterior Elevations of Custom Mort2a2e
Buildin2 within Rockv Mountain Business Park - Sarah Hawkes: Sarah
Hawkes/Custom Mortgage, represented by George Transtrum with Heartland
Construction, is requesting design review approval of the modified elevations of the
Custom Mortgage building (as shown on the submitted pictures) located within Rocky
Mountain Business Park at 460 South Fitness Place.
Murray introduces the item. George Transtrum with Heartland Construction, 550 W State St.
represents the applicant and discusses the application with the Board.
Staff reviews the application.
Discussion amongst the Board.
The Board requested to look at the submitted construction plans, and did so. Discussion.
Murray moves to deny the modifications for DR-27-01 MOD for the reason that the owner
has made the modifications without the approval of the Design Review Board. The Design
Review Board requests that the owner install the keystone, the additional banding at the
upper part of the windows, the window grids, the full glass panel doors at the edges of the
buildings, the architectural detail at the gable ends of all four sides. The Design Review
Board recognizes the effort to remove and reconstruct the gables on the long faces of the
building to provide the raised elements on the original plan and does not seek the owner to
revise that particular element. Seconded by Barnes. ALL A YE...MOTION CARRIES.
7. REPORTS:
A. Design Review Board Members: Murray spoke to Council Liaison Merrill and the Mayor
regarding the end of his term and the addition of two more Board members.
B. Council Liaison: Absent
C. Staff: None
8. ADJOURNMENT:
McCullough moves to adjourn at 10:35 p.m. Seconded by Murray. ALL A YE...MOTION
CARRIES.
RESPECTFULLY SUBMITTED:
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SHAR N K. MOORE
CITY CLERKffREASURER
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c¡ VED
JAMES G.
CHAIRMAN
A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT CITY HALL.
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