Minutes - 2002 - Design Review - 02/14/2002 - Regular
DESIGN REVIEW BOARD
MINUTES
The Design Review Board met in regular session on February 14, 2002, Chairman Murray
presiding.
1.
CALL TO ORDER: Chairman Murray calls the meeting to order at 6:09 p.m.
2.
ROLL CALL: The following members were present: MURRAY, CHRISTENSEN,
BARNES. Absent: MCCULLOUGH, HOWARD & COUNCIL LIAISON MERRILL. A
quorum is present.
3.
CONSENT AGENDA.
. Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
. Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of January 10, 2002.
Barnes moves to remove the minutes of January 10, 2002 from the Consent Agenda.
Seconded by Christensen.
B. Findin2s of Fact and Conclusions of Law for DR-81-01- Common Area
Landscapin2 within Great Sky Subdivision No.7 - IFI Partners II: IFI Partners
II, represented by John G. Evans, is requesting design review approval of the common
area landscaping within Great Sky Subdivision No.7. The 2.98-acre site is located on
the south side of Hill Road approximately 600-feet west of State Highway 55.
The applicant is present and agrees with the site specific and standard conditions of
approval set forth in the findings of fact and conclusions of law. No one from the
audience chooses to speak. This item will remain under the consent agenda.
C. Findin2s of Fact and Conclusions of Law for DR-82-01 - Hilton Garden Inn
Hotel within Ea2le River Development (Mixed Use Subdivision No.2) - Ea2le
River Hospitality. LLC: Eagle River Hospitality LLC, represented by Clark
Development and The Land Group, is requesting design review approval to construct
a 69,000-square foot hotel building. The 2.96-acre site is located south of Riverside
Drive adjacent to Eagle Road within Eagle River Development (Lot 6, Block 4, of
Mixed Use Subdivision No.2).
The applicant is present and has one minor design review element. Murray states
item 3C will be pulled from the consent agenda.
Christensen moves to add items 6A, 6B, & 6C from new business to the consent
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agenda. Seconded by Barnes. All applicants are present. No one has any
opposition to these items.
Christensen moves to keep items 3B, 6A, 6B & 6C under the consent agenda.
Seconded by Barnes. ALL A YE...MOTION CARRIES.
The minutes will be moved to the end of the agenda.
4. UNFINISHED BUSINESS:
A. DR-82-01 - Hilton Garden Inn Hotel within Ea2le River Development (Mixed
Use Subdivision No.2) - Ea2le River Hospitalitv. LLC: Eagle River Hospitality
LLC, represented by Clark Development and The Land Group, has submitted detailed
information regarding the exterior of the building addressing concerns of the Design
Review Board.
Murray introduces the item. The findings of facts and conclusions of law that were
under the consent agenda will be heard first.
Bill Clark, 479 Main Street Boise, the applicant, introduces Joe Pahl, with Pahl- Pahl-
Pahl Architects in Denver who stands to address the issues that the Design Review
Board had at the last meeting. First off, they would like to clarify the use of putting
fishscale shingles on the entry, the original drawings did not have fishscale. The
applicant will be using louver instead and wanted to clarify this under the findings of
fact and conclusions of law. The next issue is the pediments, Mr. Pahl uses a view
foil to aide in his explanation of the stone under the gable. Mr. Pahl would also like
to address the privacy screen. Mr. Pahl discusses the elevation facing Eagle Road and
states that the landscaping will be quite extensive along Eagle Road.
Murray moves to approve DR-82-01- Hilton Garden Inn Hotel within Eagle
River Development (Mixed Use Subdivision No.2) - Eagle River Hospitality,
LLC with the following change to site specific condition # 22, delete item b.
Seconded by Barnes. ALL AYE... MOTION CARRIES.
5. PUBLIC HEARING:
A. DR-I-02- Monument Si2n for Pioneer Federal Credit Union - Pioneer
Federal Credit Union: Pioneer Federal Credit Union, represented by Debbie
Anderson with Idaho Electric Signs, is requesting design review approval of a
monument sign for the Pioneer Federal Credit Union. The site is located on the
northeast corner of State Street and Stierman Way at 560 East State Street.
Mr. Murray introduces the item. The applicant is present. Debbie Anderson with
Idaho Electric Sign 6528 Supply Way, Boise, reviews the application.
Discussion between the applicant and the Board.
Cerda reviews the application with the Board.
Murray opens the public hearing.
Murray closes the public hearing.
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Discussion amongst the Board.
Barnes moves to continue DR-I-02- Monument Sign for Pioneer Federal Credit
Union - Pioneer Federal Credit Union with the suggestions from the Design
Review Board that the sign be changed to not include as much verbiage, that it
be simplified, a suggestion made that the base of the sign incorporate the lap
siding that is currently being used on the building. The 2 colors of gray
mentioned by the applicant would be used for more delineation in the sign.
Seconded by Christensen. Discussion. Barnes amends the motion to include
additional depth on the different elements of the sign and also that the Board
would be in favor of the landscaping as proposed to be put in within 30 days as
proposed. Second concurs. ALL A YE...MOTION CARRIES.
B. DR-3-02 - Affordable Elderlv Housin2 Apartment Facility - Mercv Housin2
Idaho Inc.: Mercy Housing Idaho Inc., represented by Pete Rockwell with Glancey -
Rockwell and Associates, is requesting design review approval to construct a 14,700-
square foot elderly housing apartment facility (20-units). The 1.01-acres site is
located on the east side of Eagle Road approximately 1,760-feet north of State Street
at 544 North Eagle Road.
Murray introduces the item. Pete Rockwell, 595 American Blvd., Boise, Idaho
discusses the application.
Discussion amongst the Board and the representative.
Mr. Rockwell addresses the 11 questions presented in a letter submitted by James
Gibson Associates.
Cerda discusses the application.
Murray opens the public hearing.
Barry Birnell, 301 YellowPine Place, Eagle. Mr. Birnell has some of the same
concerns as Mr. Gibson, one being the roof line as viewed from the north, he does not
feel the two story height is in harmony with the surrounding area. Would like to
establish erosion control practice. Also states that the visual barriers are inadequate.
Would like to minimize light pollution. Agrees with full perimeter fencing.
Tim Ford, 111 Spring Hill, lives just north of this project. Most of his concerns were
addressed already. Mr. Fords biggest concern is the lighting, since this will have a big
effect on him. Another concern is the view but reducing the second story would
reduce this.
James Gibson, P. O. Box 219, Eagle. Mr. Gibson owns property in this vicinity.
Thinks this will be an appropriate use of the property. Would ask the Board to try and
find a way to reduce the amount of parking spaces required. Would also like to lower
the height of the eastern portion of the building. Would like to condition this
application on the approvals of the other development applications.
Jane Feek, co-owns property with Mr. Gibson and agrees with what was said by Mr.
Gibson.
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Verda Ford, 111 Spring Ave, is also worried about the amount of parking and how
close it will be to her yard. Another concern is the lighting and how it will affect her
property.
Murray closes the public hearing.
Discussion amongst the Board and the applicant.
Mr. Rockwell stands to address Mr. Murrays questions on the HUD timing for this
application, lowering the building vertically and the parking issues.
Jim Birdsall, with Mercy Housing addresses the Board on the time frame for approval
to meet their window in order to acquire funding.
Murray moves to approve DR-3-02 - Affordable Elderly Housing Apartment
Facility - Mercy Housing Idaho Inc with the site specific and standard
conditions of approval as set forth in the staff report with the following additions
to the site specific conditions of approval:
Site specific condition #4 change the wording to: The applicant has provided
testimony that the air handling equipment will be replaced from in wall
condensers to ground mounted condensing units. Those units shall be located on
a revised site plan as such the Board requests a revised landscape plan for
screening to be reviewed by staff and one member of the Design Review Board
prior to issuance of a building permit.
Add a site specific condition #10. The applicant is required to relocate the trash
enclosure from the SE corner of the parking field to an area closer to the existing
house carport on the NW comer of the parking lot. The trash enclosure shall be
reviewed by staff and one member of the Design Review Board prior to issuance
of a building permit. Said review shall include details of the wall, gate and Eagle
City Code required landscaping.
Site specific condition #11. The applicant shall provide prior to issuance of a
building permit a full site lighting plan that shows how shield cutoffs on all
lighting fixtures adjacent to residential property to reflect zero light through at
the perimeter property lines.
Site specific condition #12. Design Review Board supports the reduction in
overall parking count to be removed from the project on the north side of the
development as permitted by Eagle City Code. The removal of said parking
shall be replaced with additional landscaping consisting of conifers and
deciduous trees that are reviewed by staff and one member of the Design Review
Board prior to issuance of a building permit.
Site specific condition #13. The Design Review Board has approved this
application as an integral part of the overall site development which reflects the
remaining residential buildings and reconfiguration of the existing former
church. The applicant has provided testimony tonight that this application has
been submitted to facilitate funding requirements with HUD and anticipates a
supplemental application for the remainder of the development before the
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Design Review Board. Should the applicant desire a building permit for this
development only the connecting development between Eagle Road and this lot
be returned to the Design Review Board for further review.
Site specific condition #14. Further development of this site shall incorporate an
internal pathway system to allow residents to circulate within the site. The said
pathway shall be defined at any supplemental Design Review Board
applications.
The applicant shall provide a revised landscape plan identifying a greater
dispersion of plant material along the building perimeter at its west, south and
east side. The landscape between the building to the east shall be increased by
20 %, by a mixture of deciduous and coniferous plantings, the coniferous
plantings shall be a minimum of 10 feet at time of planting. The deciduous trees
shall meet requirements of Eagle City Code.
Seconded by Christensen. ALL A YE...MOTION CARRIES.
C. DR-4-02 - Common Area Landscapin2 within Cavallo Estates - Joe
GlaisyerlCapitol Securities: Joe Glaisyer/Capitol Securities, represented by David
Koga with The Land Group, is requesting design review approval of the common area
landscaping within Cavallo Estates Subdivision. The site is located on the northwest
corner of Floating Feather Road and Meridian Road at 3268 West Floating Feather
Road.
Mr. Murray introduces the item. The representative Dave Koga with The Land
Group, 128 Eagle Road discusses the application.
Talena Tolville with The Land Group explains in more detail the monument sign
design.
Cerda discusses the application.
Murray opens the public hearing.
Larry Cadwell, 747 Spyglass Way, representing the Chevron Pipeline explains to the
Board the Chevron Pipeline requirements for landscaping on the right of way.
Murray closes the public hearing.
Discussion between the Board, the representative and Mr. Cadwell on the pipeline
easement.
Mr. Murray moves to approve DR-4-02 - Common Area Landscaping within
Cavallo Estates - Joe GlaisyerlCapitol Securities with the site specific conditions
of approval set forth in the staff report with the following changes to the site
specific conditions:
Revise site specific condition #4, to read: The developer shall be required to
work with the gas, electric, and phone companies to provide screening of any
proposed gas regulating stations, electrical transformers, or telephone
distribution boxes with landscaping on non-operational sides to provide a
screening of that equipment from as much view as possible. The landscaping
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shall not impact the needed access for any of the utility companies. The intent of
this condition is not to require the screening of small residential telephone or
electrical boxes but mainly the major distribution boxes required of this
subdivision.
Site specific condition #7, the applicant shall be required to identify all utility
easements that will impact the planting design that is approved with this
application. Any changes resulting from the easement restrictions shall be
identified by staff at time of building permit submittal. Any reviews will be by
staff and if necessary one member of the Design Review Board.
Site specific condition #8, the applicant has indicated that the fencing along the
gas distribution line would be a vinyl split rail fencing as submitted with this
application. The Design Review Board supports this type fencing in lieu of any
solid wood or vinyl fencing.
Seconded by Christensen. Discussion. ALL A YE...MOTION CARRIES.
D. DR-5-02 - Monument Shro for Cavallo Estates Subdivision - .Toe
GlaisyerlCapitol Securities: Joe GlaisyerlCapitol Securities, represented by David
Koga with The Land Group, is requesting design review approval of a monument sign
for Cavallo Estates Subdivision. The site is located on the northwest corner of
Floating Feather Road and Meridian Road at 3268 West Floating Feather Road.
Murray moves to approve DR-5-02 - Monument Sign for Cavallo Estates
Subdivision - Joe Glaisyer/Capitol Securities with the site specific and standard
conditions of approval set forth in the staff report with the following
amendments to the site specific conditions of approval:
Site specific condition #1, The Design Review Board supports the selection of
the metal halide lighting fixture for this monument sign, meeting the criteria of
Eagle City Code Sec 8-4-4. (A)(7) in that the light fixture wattage is less than
320 watts, the light fixture is ground mounted and does not exceed the 17 foot
high limit. This f"Ixture is in an isolated element at the entry to the subdivision
and is in a minimal scale and provides minimal impact to the overall
development, should the streetlights be of high pressure sodium. The Design
Review Board does not anticipate this light creating any disturbing or nuisances
to future neighboring uses. The decision of the metal halide is due to the color
correctness of the light with respect to the intended aging of the sign design.
Seconded by Christensen. ALL A YE...MOTION CARRIES.
E. DR-6-02 - Common Area Landscapin2 within Autumncrest Subdivision -
Crai2 PetrielPacific Rid2e: Craig Petrie /Pacific Ridge, represented by Jensen Belts
Associates, is requesting design review approval of the common area landscaping
within Autumncrest Subdivision. The site is located on the west side of Ballantyne
Road approximately 1,4 mile south of Beacon Light Road at 2057 Ballantyne Road.
Murray introduces the item with the two applications together with two separate
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motions.
Don Belts, Jensen Belts Associates 495 main Street Boise, discusses the application.
Discussion amongst the board and the representative.
Cerda has no discussion but will stand to answer questions.
Murray opens the public hearing.
Glen Hobb, 1919 Rush Road lives directly across the street from this project. States
the developer proposed to landscape and mitigate lights into his home and he has not
heard from the developer or engineer at this time.
Murray closes the public hearing.
Murray moves to approve DR-6-02 - Common Area Landscaping within
Autumncrest Subdivision - Craig PetrielPacific Ridge with the site specific and
standard conditions of approval set forth in the staff report with the following
amendments to the site specific conditions:
Site specific condition # 4, the developer shall be required to coordinate with the
gas and electric and phone companies to proYide landscape screening of any
proposed gas regulator station electrical transformer box and phone distribution
boxes that meets the requirements of the utility company and provides screening
on all non operational sides. The landscaping shall be reviewed by staff and one
member of the Design Review Board prior to signing of the final plat.
Site specific condition # 6, in addition to the tree protection as noted in sse #2, all
existing trees shall be pruned and thinned under the direction of a certified
arborist or tree surgeon. That work should be done as part of the overall
landscape plan for the buffer area fronting Ballantyne Road.
Site specific condition #7, The developer shall be required to provide a landscape
screen of sufficient width and berm height to provide headlight screening at the
intersection of Ballantyne and Scarlet Oak Street. The developer will provide to
that adjacent homeowner, earthwork, landscaping and tie into the existing
irrigation in the homeowners property. The responsibility to maintain that
landscaping transfers to the homeowner on completion of the work. The design
shall be reviewed by staff and one member of the Design Review Board prior to
signing a final plat. The requirements for the berm shall be limited to the width
of the roadway and a height of no higher than 3 feet, a landscape design
comparable to what is proposed within the subdivision.
Site specific condition #8, the north terminus point of the asphalt pathway shall
be terminated with a 10 foot culdesac.
Seconded by Barnes. ALL A YE...MOTION CARRIES.
F. DR-9-02 - Monument Sien for Autumncrest Subdivision - Craie
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PetrieJPacific Rid2e: Craig PetrielPacific Ridge, represented by Don Belts with
Jensen Belts Associates, is requesting design review approval of a monument sign for
Autumncrest Subdivision. The site is located on the west side of Ballantyne Road
approximately 14 mile south of Beacon Light Road at 2057 Ballantyne Road.
Murray moves to approve DR-9-02 - Monument Sign for Autumncrest
Subdivision - Craig Petrie!Paciflc Ridge with standard conditions. Seconded by
Christensen. ALL A YE...MOTION CARRIES.
6. NEW BUSINESS:
A. !!..R-53-00 - ~xtension of Time fu!:..J!!£.kson Square Professional OmcelRetaii
Buildin2 - Robert DeShazo: Robert DeShazo, represented by Douglas Landwer, is
requesting a six month time extension for Jackson Square professional office/retail
building.
Approved on consent agenda.
B. DR-6-01 - Extension of Time for Eaf!le Towne and Country Centre includin2 the
Winco Buildin2 - Ea2le Development Associates LLC: Eagle Development
Associates LLC, represented by Jeff Huber, is requesting a one year time extension
for Eagle Towne and Country Centre including the Winco Building.
Approved on consent agenda.
C. DR-44-00 - Extension of Time for the Common Area Landscapin2 within
Trolley Square Shoppin2 Center - Coulter Properties LLC: Coulter Properties
LLC, represented by Ronald Coulter, is requesting a six month time extension for the
common area landscaping within Trolley Square Shopping Center.
Approved on consent agenda.
D. DR-57-01 -Landscapin2 & Amenties for Reid Merrill Sr. Community Park -
Don Belts: Mr. Murray introduces Don Belts with Jensen Belts who has additional
information on the Merrill Park Project. Mr. Belts has submitted color renderings of
the play ground equipment and water features for the new park and lighting features.
Murray moves to approve as an unfinished business item, DR-57-01-
Landscaping & Amenities for Reid Merrill Sr. Community Park - Don Belts,
under site specific condition #1, the applicant has provided the Design Review
Board the required information to supplement the original application. The
Design Review Board supports this information and considers this application
approved. Seconded by Barnes. ALL A YE...MOTION CARRIES.
Barnes moves to approve the minutes of January 10, 2002 as amended.
Seconded by Christensen. ALL A YE...MOTION CARRIES.
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7. REPORTS:
A. Design Review Board Members: None
B. Council Liaison: Absent
C. Staff: None
8. ADJOURNMENT:
Murray moves to adjourn at 9:50 p.m. Seconded by Christensen. ALL A YE...MOTION
CARRIES.
RESPECTFULLY SUBMITTED:
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SHARON K. MOORE
CITY CLERKITREAS URER
JAMES G. MURRA
CHAIRMAN
A TRANSCRIBABLE RECORD OF TillS MEETING IS A V AILABLE AT CITY HALL.
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