Minutes - 2002 - Design Review - 01/10/2002 - Regular
DESIGN REVIEW BOARD
MINUTES
The Design Review Board met in regular session on January 10, 2002, Chairman Murray
presiding.
PRE-DESIGN REVIEW BOARD AGENDA: 5:30 p.m. - 6:00 p.m.
1. City Attorney Report: Chris Yorgason will discuss Roberts Rules of Order, procedures
for conducting a meeting and other questions of the Board.
Chris Yorgason reviews Roberts Rules and procedures with the Board.
1.
CALL TO ORDER: Chairman Murray calls the meeting to order at 6:15 p.m.
2.
ROLL CALL: The following members were present: MURRAY, MC CULLOUGH,
CHRISTENSEN, BARNES, COUNCIL LIAISON MERRILL. Absent: HOWARD. A
quorum is present.
3.
CONSENT AGENDA.
. Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
. Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of December 13,2001.
Barnes moves to leave the minutes of December 13, 2001 on the consent agenda.
B. Findin2s of Fact and Conclusions of Law DR-68-00 MOD - Common Area
Landscapin2 within Banbury Meadows Subdivision No.5 - Banbury Meadows
LLC: Banbury Meadows LLC, represented by Cornel Larson, is requesting design
review approval of the landscaping within the common area of Banbury Meadows
Subdivision No.5. The site is located on the east and west sides of Locust Grove
Road extended approximately Y2 mile north of Chinden Boulevard.
The applicant is present and agrees with the site specific and standard conditions of
approval set forth in the findings of fact and conclusions of law. Noone from the
audience chooses to speak. This item will remain on the consent agenda.
C. Findin2s of Fact and Conclusions of Law DR-69-01 - Research and Development
Facility - Coretronics Inc.: Coretronics Inc., represented by Patrick McKeegan
Architect, is requesting design review approval to construct an 8,561-square foot
research and development facility that supplies the recreational vehicle industry with
computers for motor coaches. The 0.93-acre site is located south side of Iron Eagle
Drive approximately 900-feet west of Edgewood Lane within Rocky Mountain
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Business Park.
The applicant is present and agrees with the site specific and standard conditions of
approval set forth in the findings of fact and conclusions of law. No one from the
audience chooses to speak. This item will remain on the consent agenda.
D. Findin2s of Fact and Conclusions of Law DR.77.01- Common Area
Landscapin2 within Addie's Corner Subdivision - Northwest Development
LLC: Northwest Development LLC, represented by Kristen Van Engelen, is
requesting design review approval of the common area landscaping within Addie's
Corner Subdivision. The site is located on the southwest corner of Floating Feather
Road and Horseshoe Bend Road at 3065 East Floating Feather Road.
The applicant is present and agrees with the site specific and standard conditions of
approval set forth in the findings of fact and conclusions of law. No one from the
audience chooses to speak. This item will remain on the consent agenda.
E. Findin2s of Fact and Conclusions of Law DR.78.01 - Common Area
Landscapin2. Clubhouse. and Restroom Facility within Rivers End Subdivision
- Howell.Kiser Development Group: Howell-Kiser Development Group,
represented by David Koga with The Land Group, is requesting design review
approval of the common area landscaping, clubhouse, and restroom facility within
Rivers End Subdivision. The site is located adjacent to Island Woods Subdivision
approximately 2,665-feet east of Eagle Road at 850 Williamson Lane.
The applicant is present and agrees with the site specific and standard conditions of
approval set forth in the findings of fact and conclusions of law. No one from the
audience chooses to speak. Mr. Murray moves to take this item off of the consent
agenda. This item will be heard as item 4B.
F. Findin2s of Fact and Conclusions of Law DR.79-01 - Common Area
Landscapin2 within Brookwood Subdivision No.5 - Aires Development LLC:
Aires Development LLC, represented by Phil Hull with The Land Group, is
requesting design review approval of the common area landscaping within
Brookwood Subdivision No.5. The site is located north of Floating Feather Road
approximately l¡{~-mile east of Eagle Road.
The applicant is present and agrees with the site specific and standard conditions of
approval set forth in the findings of fact and conclusions of law. No one from the
audience chooses to speak. This item will remain on the consent agenda.
G. Findin2s of Fact and Conclusions of Law DR-44-00 MOD - Modification to the
Drain Ditch within Trolley Square Subdivision - Coulter Properties LLC:
Coulter Properties LLC, represented by Ronald Coulter, is requesting a design review
approval for a modification of the landscaping along Hill Road within Trolley Square
Subdivision. The site is located on the north side of State Street approximately 100-
feet east of Palmetto Ave.
The applicant is not present. The Board has received a letter from the applicant regarding
concerns with the site specific conditions. This item will be heard as item 6A.
The consent agenda will consist of items 3A, 3B, 3C, 3D, and 3F. McCullough
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moves to approve the consent agenda as amended. Seconded by Christensen. ALL
A YE...MOTION CARRIES.
4.
UNFINISHED BUSINESS:
Item 6A will be heard as 4A.
6A. Discussion of the Ea2le City Code Si2na2e Re2Ulations - Ea2le Chamber of
Commerce: The Design Review Board has invited Terry Bath, president of the
Eagle Chamber of Commerce, to the Design Review Board meeting to discuss Eagle
City Code signage regulations.
Terry Bath discusses sign compliance and enforcement issues in the City of Eagle.
Item 3E will be heard as 4B.
3E. Findin2s of Fact and Conclusions of Law DR- 78-01 - Common Area
Landscapin2. Clubhouse. and Restroom Facilitv within Rivers End Subdivision
- Howell-Kiser Development Group: Howell-Kiser Development Group,
represented by David Koga with The Land Group, is requesting design review
approval of the common area landscaping, clubhouse, and restroom facility within
Rivers End Subdivision. The site is located adjacent to Island Woods Subdivision
approximately 2,665-feet east of Eagle Road at 850 Williamson Lane.
Phil Hull with the Land Group represents the applicant.
Murray moves to rewrite item #4 of the staff report to read as follows with regard to
the second sentence: The light fixture shows a design with 150 watt high pressure
sodium lamp mounted on a 13 ft. high light pole which is the lighting standard that
matches the fixtures within Island Woods Subdivision, directly to the west of this
development.
Site specific condition #11 shall read as follows: The applicant's testimony indicated
that all trash activity will be stored within the building and will not require a trash
enclosure. The applicant shall further identify where said trash enclosure will be
located within the building. The revised floor plan shall be reviewed and approved
by staff prior to issuance of a building permit. Should the Zoning Administrator
determine at a later date that a trash enclosure is required, the applicant shall be
required to provide a revised landscape and site plan showing the location of the
trash enclosure with a 5 ft. wide by 6 ft. high landscape buffer around the enclosure
which shall be reviewed and approved by staff.
Barnes moves to approve as amended. Seconded by McCullough. ALL
A YE...MOTION CARRIES.
C. Review of items required as part of the conditions of approval from DR-54-00 -
Common Area Landscapin2 within Picadillv Villa2e Subdivision - PO Ventures:
PO Ventures, represented by Robert Unger with Hubble Engineering, is requesting
design review approval of the 5-foot wide landscape strip, the 4 Ih-foot high keystone
block wall, and 5-foot high white, vinyl fence required along the west boundary of the
Picadilly Village PUD site. The same wall and fence are to continue along the
southern boundary of the site (no landscaping in this area). Also included as part of
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this review is the private street gate, the landscaping between the residential and
commercial areas, and the covered patio area. The site is located on the southwest
corner of State Highway 55 and Hill Road.
Murray introduces the item. Bob Unger, 701 S. Allen St., Meridian, Idaho represents the
applicant and reviews the application.
Cerda reviews concerns with the application.
McCullough moves to approve DR-54-00 - Common Area Landscaping within
Picadilly Village Subdivision with the following modifications to the bullet points
under discussion:
All bullet points have been explained and identified by the applicant and are
approved as read, other than bullet point #5, which the applicant will have to come
back before the Design Review Board to explain the location and construction of the
asphalt pathway. McCullough would like to add several bullet points.
Bullet point #9: The vinyl fence will be off-white in color and the keystone wall will
be tan in color. The fence will be set above the wall abutting the back of the
keystone wall.
Bullet point #10: The wall will be at full height at the northern boundary of lot 9
and 17 and will begin its transition down to road grade at this point, transitioning
down in a stepping fashion to the southern boundary of lot 9 and the road and
beginning its transition up to 4 1/2 feet at the point where lot 8 meets the road
stepping up to full height where lot 8 and 7 intersect.
Bullet point #11: The landscape strip is to be maintained by the Picadilly
Homeowner Association.
5.
Seconded by Barnes. Discussion. ALL A YE...MOTION CARRIES.
PUBLIC HEARING:
A. DR-81-01 - Common Area Landscapin2 within Great Sky Subdivision No.7 -
IFI Partners II: IFI Partners II, represented by John G. Evans, is requesting design
review approval of the common area landscaping within Great Sky Subdivision No.7.
The 2.98-acre site is located on the south side of Hill Road approximately 600-feet
west of State Highway 55.
Mr. Murray introduces the item. The applicant is present. John Evans, 5699 N. Riffle
Way, Garden City, reviews the application.
Cerda reviews the application with the Board.
Murray opens the public hearing.
Murray closes the public hearing.
Further discussion with Mr. Evans. Discussion amongst the Board.
Murray moves to approve DR-81-01 - Common Area Landscaping within Great
Sky Subdivision No.7 with the site specific and standard conditions of approval set
forth in the staff report with the following amendments to site specific conditions:
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Adding language to site specific condition #3 as follows: The applicant has
identified that the fence along the western property line will be a colored vinyl fence
matching the design and color of the adjacent Picadilly Subdivision.
Delete site specific conditions #4 and #5.
Add site specific condition #4 to read as follows: The landscaping plan as presented
exceeds the landscaping requirements as defined and required by Eagle City Code
and supports the applicant's decision to provide more landscaping with this
application. The landscaping design as presented is approved by the Design Review
Board.
Add site specific condition #9 to read as follows: The applicant shall be required to
provide a 6 ft. high cedar fence along the southern boundary of lot 20 to be in
compliance with Eagle City Code 8-3-3(D). The fence shall begin at the southwest
corner of lot 20 and run in a northeast direction to the front setback line of lot 19.
New site specific condition: The landscaping at the northeast edge of lot 20 shall be
expanded to meet the terminus point of the wood fence as identified above.
Seconded by Christensen. Discussion. Murray amends site specific condition #10 to
add the following: The revisions to the landscape plan shall be reviewed by staff
and one member of the Design Review Board prior to the City Clerk signing the
final plat. Second concurs. ALL AYE.. .MOTION CARRIES.
Recess for 5 minutes.
B. DR-82-01 - Hilton Garden Inn Hotel within Ea2le River Development (Mixed
Use Subdivision No.2) - Ea21e River Hospitalitv. LLC: Eagle River Hospitality
LLC, represented by Clark Development and The Land Group, is requesting design
review approval to construct a 69,000-square foot hotel building. The 2.96-acre site is
located south of Riverside Drive adjacent to Eagle Road within Eagle River
Development (Lot 6, Block 4, of Mixed Use Subdivision No.2).
Murray introduces the item. Bill Clark of Clark Development 479 Main Street, Boise
discusses the application.
Judy Kiefer, 405 S. 8th St., Boise, Idaho discusses the application and interior design.
Joe Pahl of Pahl-Pahl-Pahl Architects, 303 E. 17th Ave. Denver, CO. discusses the
architecture of the building.
Phil Hull, 128 S. Eagle Rd., with The Land Group discusses the landscaping on the site.
Discussion amongst the Board and representatives of the application.
Cerda discusses the application.
Murray opens the public hearing.
Murray closes the public hearing.
Discussion amongst the board and applicants.
Murray moves to approve DR-82-01 - Hilton Garden Inn Hotel within Eagle River
Development (Mixed Use Subdivision No.2) with the site specific and standard
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conditions of approval as set forth in the staff report with the following amendments
to the site specific conditions of approval:
Site specific condition #10 shall be revised as follows: The landscaping which was
approved around the pond areas adjacent to the site on the previous application
(DR- 70-00) shall be installed prior to certificate of occupancy being issued to the
hotel.
Site specific condition #14 shall have the following sentence added: The applicant is
required to provide a minimum of 6 benches in the area along the river frontage.
The bike rack and bench amenities as presented in the applicant's testimony tonight
meet the approval of the Design Review Board.
Site specific condition #15 shall have the following sentence added: The annual
plantings surrounding the water feature shall be designed as such to provide 11
months of plant material to avoid large areas of exposed dirt during typical spring,
summer and fall planting seasons.
Site specific condition #16 shall be rewritten as follows: The parking lot
improvements as shown on sheet L-l, dated 12/6/01 (i.e. pavement, striping,
landscaping, lighting, drainage, etc.) shall be constructed prior to issuance of a
certificate of occupancy for the hotel.
Add site specific condition #20 to read as follows: The applicant will be required to
provide a temporary construction fence along the entire length of the south edge of
the existing sidewalk that fronts East River Drive to provide protection for the
existing trees currently installed.
Add site specific condition #21 to read as follows: The Design Review Board
supports the currently constructed design of the pump house that fronts East
Riverside Drive as well as the additional plantings that were presented tonight.
Add site specific condition #22 to read as follows: The applicant shall be required to
provide a revised landscaping plan which would be reviewed by staff and one
member of the Design Review Board prior to issuance of a building permit. To
show compliance with Eagle City Code 8-2A- 7(K)(2) with respect to parking lot
screening where fronting a public way.
Add site specific condition #23 to read as follows: The applicant is required to
return to the Design Review Board on the February agenda as an unfinished
business item to address the following issues with regard to building exterior:
. The applicant shall provide additional detailing with respect to the balcony
railings.
. Additional detailing with respect to the pediments over each third floor
window assembly.
. It is suggested that the Design Review Board supports the deletion of the
sandstone within the truss assembly and replaces the wall material with a
fish scale siding in reference to the submitted rendering that was provided
with this application.
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The applicant shall provide additional detail with regard to the privacy
screen between hotel suites as referenced on the floor plans.
. The applicant shall be required to revise the west building elevation to reflect
an upgrade in the building materials for the support of the building stone in
lieu of board and batten siding to the areas where the guest rooms extend
from the main building wall.
. Provide additional detailing with respect to the roof drainage and the
exposed rafter tails in the dormers as shown on the elevations.
. Provide revisions to the west building elevations with respect to the window
design at the pool area on the first floor.
. Provide the Design Review Board with a catalog cut of the hardy plank
board and board and batten siding.
. The Design Review Board provides flexibility to the applicant with respect to
either a concrete tile roofing material or architectural grade shingle.
Add site specific condition #24 to read as follows: The applicant shall be required to
provide a revised location of the 10 ft. wide asphalt pathway on the west side of the
building to provide additional landscaping buffer between said pathway and the
building edge. That buffer should also include some deciduous trees to provide
additional height adjacent to the structure.
Seconded by Barnes. Discussion. Murray amends the motion to include one
additional site specific condition of approval.
Add site specific condition #25 to read as follows: The applicant shall be required to
provide an alternative lens configuration for the Craftsman style light fixture as
presented tonight in order to comply with Eagle City Code. The Design Review
Board supports the fixture as presented with the lens change.
Second concurs. Discussion. ALL A YE...MOTION CARRIES.
.
6.
NEW BUSINESS:
Item 3G. will be heard as 6A.
3G. Findin2s of Fact and Conclusions of Law DR-44-00 MOD - Modification to the
Drain Ditch within Trollev Square Subdivision - Coulter Properties LLC:
Coulter Properties LLC, represented by Ronald Coulter, is requesting a design
review approval for a modification of the landscaping along Hill Road within Trolley
Square Subdivision. The site is located on the north side of State Street
approximately 100-feet east of Palmetto Ave.
Murray moves to amend site specific condition #9 to add the date in the sixth line as
follows: Add "November 3, 2000." The rest will remain as written. Seconded by
Barnes. Discussion. ALL A YE...MOTION CARRIES.
A. Discussion of the Ea21e City Code Si2na2e Re2Ulations - Ea2le Chamber of
Commerce: The Design Review Board has invited Terry Bath, president of the Eagle
Chamber of Commerce, to the Design Review Board meeting to discuss Eagle City
Code signage regulations.
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This item was heard as 4A.
7.
REPORTS:
A. Design Review Board Members: Definitions of cabinet signs in code.
B. Council Liaison: Tree fund was adopted. Change to screening ordinance. New
district.
C. Staff: Handouts given to the Board. H&R Block sign discussion and direction Board
would like staff to take.
Murray moves to support the change from red to black as is, with the green block to
be reduced in size to 24 inches square to comply with the master sign plan for
Bosanka Village and that said material should not be mounted in a metal cabinet for
illumination. Seconded by Christensen. Discussion. ALL A YE...MOTION
CARRIES.
Eagle River signage: Discuss font, size and color. The Design Review Board supports
what was submitted for Eagle River.
Berm sign discussion (real estate signs).
Winco lighting discussion.
8.
ADJOURNMENT:
Murray moves to adjourn at 10:40 p.m. Seconded by McCullough. ALL
AYE.. .MOTION CARRIES.
RESPECTFULLY SUBMITTED:
~~:~~
11 (.-Á-AC\ ¥:- %~( t !~~VOR4»;\~\
. SHARON K. MOORE - r' - *1 -.- J* ¡
CITY CLERKlfREASURER ~~~l
Z:¡QI~ ~~
JAMES G. MURRAY
CHAIRMAN
A TRANS CRIB ABLE RECORD OF THIS MEETING IS A V AILABLE AT CITY HALL.
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