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Minutes - 2001 - Design Review - 09/13/2001 - Regular OR\G\NAL DESIGN REVIEW BOARD MINUTES The Design Review Board met in regular session on September 13,2001, Chairman Murray presiding. 1. CALL TO ORDER: 2. ROLL CALL: The following members were present: MURRAY, MC CULLOUGH, CHRISTENSEN, BARNES, Absent: KENISON, COUNCIL LIAISON MERRILL. A quorum is present. Merrill arrives at 6:05. 3. CONSENT AGENDA: . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless a Design Review Board member, City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. . Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Design Review's Consent Agenda approval motion unless specifically stated otherwise. A. Minutes of August 16, 2001. Barnes moves to remove from consent agenda. Seconded by Christensen. B. DR-52-01 - Monument Sie:n for J Bar K Custom Homes - .Jim and Marsha Band: Jim and Marsh Band are requesting design review approval to construct a monument sign for J Bar K Custom Homes. The site is located on the west side of Eagle Road approximately 600-feet south of State Street at 209 South Eagle Road. Barnes moves to remove from consent agenda and place with item 5c. Seconded by McCullough. C. DR-S9-01 - Two Buildine: Wall Sie:ns for COpy Express - David Brady: David Brady is requesting design review approval to construct two building wall signs for Copy Express. The site is located on the north side of State Street approximately 500- feet east of Stierman Way at 650 East State Street within the Realty World multi- tenant building. Murray introduces the item. Applicant is present and agrees with staff report. No one from audience chooses to speak. This item will remain on the consent agenda. D. DR-60-01 - Two Entry Sie:ns to Countryside Estates Subdivision - Countryside Estates: Countryside Estates LLC, represented by David Koga with The Land Group, is requesting design review approval to construct two monument signs for the entry to Countryside Estates Subdivision. The site is located on the northwest comer of State Highway 44 and Ballantyne Lane. Murray introduces the item. Applicant is present and agrees with staff report. No one Page 1 of 9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-O9-13-0Imin.doc from audience chooses to speak. Barnes moves to leave on consent agenda. Seconded by Christensen. E. DR-63-01 - Two Buildine: Wall Sie:ns for Holland Realty - Holland Realty: Holland Realty, represented by Sue Cook, is requesting design review approval to construct two building wall signs for Holland Realty. The site is located on the south side of Cedar Ridge Drive within the Eagle Forum Subdivision at 408 South Eagle Road. Murray introduces the item. The applicant is not present. McCullough moves to leave this item on the consent agenda. Seconded by Christensen. Discussion. Barnes moves to remove this item from the consent agenda. McCullough recinds his motion. Second concurs. The item is removed from the consent agenda and is added to the regular agenda. 4B. DR- 70-00 - Street Lie:ht Plan for Eae:le River Subdivision - Eae:le River LLC: Eagle River LLC, represented by Phil Hull with The Land Group, is requesting design review approval of the street lighting within Eagle River Subdivision. The site is located on the southeast comer of Eagle Road and State Highway 44. Barnes moves to place this item on the consent agenda. The applicant is present and agrees with the site specific and standard conditions of approval set forth in the staff report. No one from the audience chooses to speak. Seconded by McCullough. 5F. DR-61-01 - Four Monument Sie:ns for Sprine: Creek III - Sprine: Creek Associates LLC: Spring Creek Associates LLC, represented by David Koga with The Land Group, is requesting design review approval to construct four monument signs for the entries into Spring Creek Subdivision. The site is located on the northwest comer of Eagle Road and Ranch Drive at 653 North Eagle Road. Barnes moves to place this item on the consent agenda. The applicant is present and agrees with the site specific and standard conditions of approval set forth in the staff report. No one from the audience chooses to speak. Seconded by Christensen. 5G. DR-62-01 - Monument Sie:n for Carlene Estates Subdivision - Wede:ewood LC: Wedgewood LC, represented by Conger Management Group, is requesting design review approval to construct a monument sign for the entry into Carlene Estates Subdivision (formally Wedge wood Subdivision). The site is located on the west side of Locust Grove Road approximately ~ mile north of Chinden Boulevard. Barnes moves to place this item on the consent agenda. The applicant is present and agrees with the site specific and standard conditions of approval set forth in the staff report. No one from the audience chooses to speak. Seconded by McCullough. Barnes moves to approve the consent agenda. Seconded by McCullough. ALL A YE...MOTION CARRIES. 3A. Minutes of August 16,2001. Murray moves to approve the minutes with changes as noted. Seconded by Christensen. ALL A YE...MOTION CARRIES. Page 2 of9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-09-13-0Imin.doc 4. UNFINISHED BUSINESS: A. DR-68-00 - Common Area Landscauine: for Banbury Meadows Subdivision No. S - Banbury Meadows LLC: Banbury Meadows LLC, represented by Dick Phillips, is requesting design review approval of the landscaping within the common area of Banbury Meadows Subdivision No.5. The site is located on the east and west sides of Locust Grove Road extended approximately Y2 mile north of Chinden Boulevard. This item was continued from the August 16,2001 meeting. Barnes moves to deny DR-68-00 - Common Area Landscaping for Banbury Meadows Subdivision No. S - Banbury Meadows LLC and that the applicant at such time they get the items worked out with the adjoining neighbors and ACHD would be required to reapply and be heard before the Board. Seconded by McCullough. Barnes amends motion to include the reason for Design Review Board denial is the continuation of the application since the January 2001 meeting. Second concurs. ALL A YE...MOTION CARRIES. B. DR-70-00 - Street Lie:ht Plan for Eaele River Subdivision - Eae:le River LLC: Eagle River LLC, represented by Phil Hull with The Land Group, is requesting design review approval of the street lighting within Eagle River Subdivision. The site is located on the southeast comer of Eagle Road and State Highway 44. This item was moved to the consent agenda. 5. PUBLIC HEARING: E. DR-63-01 - Two Buildine: Wall Sie:ns for Holland Realty - Holland Realty: Holland Realty, represented by Sue Cook, is requesting design review approval to construct two building wall signs for Holland Realty. The site is located on the south side of Cedar Ridge Drive within the Eagle Forum Subdivision at 408 South Eagle Road. Sue Cook, 202 E 37th St., Boise, Idaho represents the applicant. Discussion. Murray opens public hearing. Murray closes public hearing. Discussion amongst the Board members. Murray moves to approve DR-63-01 - Two Building Wall Signs for Holland Realty with the site specific and standard conditions of approval set forth in the staff report with the following modifications to the site specific conditions of approval: Site specific condition #3 shall read as follows: Compliance with the conditions of the master sign plan of Eagle Forum multi-tenant building (DR-63-00) will require the removal of the phone number for Holland Realty as represented in this application. The Design Review Board recognizes the term sculptured cabinet construction to be something other than a four-sided straight cornered cabinet sign. The Design Review Board requests the applicant to provide the red plexi Page 3 of9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-O9-13-0Imin.doc background with the gold edge trim as represented in tonight's application and directly mount that construction to the building facia. Should the applicant not seek approval with the building owner the applicant shall call upon staff and one member of the Design Review Board to review any modifications to this approval prior to issuance of a sign permit. Seconded by McCullough. ALL A YE...MOTION CARRIES. A. DR-42-00 MOD - Buildine:. Site. and Landscape Modifications to Eae:le Floral Shop - Steve Conklin: Steve Conklin is requesting design review approval to modify the building, site, and landscape improvements for the Eagle Floral Shop as originally proposed. The site is located on the east side of Palmetto A venue approximately 250- feet north of State Street at 52 North Palmetto Avenue (Lot 1, Block 1 of Fuerte de la Aguila Subdivision). This item was continued from the August 16,2001 meeting. Murray introduces the item. Steve Conklin, 7920 W. Apache Way, Boise presents the application. Cerda discusses the application. Discussion. Murray opens public hearing. Murray closes public hearing. Discussion amongst the Board. McCullough moves to approve DR-42-00 MOD - Building, Site, and Landscape Modifications to Eagle Floral Shop with the site specific conditions and standard conditions of approval with the following modifications to the site specifics: Eliminate site specific condition #1. Site specific condition #2 shall be amended as follows: The Design Review Board emphasizes the importance of this specific condition and additionally, cups shall be built within the drip line of each tree in order to retain water. The fencing shall be constructed, not "do not cross" tape and no activity whatsoever within the drip line of the trees shall occur. Eliminate site specific condition #8. Add site specific condition #10 as follows: The landscape plan shall be redesigned and presented to staff and one member of the Board to reflect the following changes: The Red Twig Dogwoods at the entry shall be replaced with a dwarf variety in order to maintain the sight vision triangle. The Honey Locust indicated to be 2 1/2 inches shall be replaced with a 3 inch Honey Locust. The center Norway Spruce most adjacent to the building shall be eliminated. Seconded by Barnes. McCullough amends the motion. Site specific condition #2 shall be as follows: Wherever 10 ft. from the trunk or drip line is referenced please add drip line or 10 ft. from the trunk whichever is closest. Second concurs. ALL A YE...MOTION CARRIES. B. DR-29-99 MOD - Existine: Landscapine: at the Eae:le Church of the Nazarene - Eae:le Church of the Nazarene: Eagle Church of the Nazarene, represented by Mark Page 4 of 9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-09-13-0Imin.doc Butler with Land Consultants Inc., is requesting design review approval of the existing landscaping at the Eagle Church of the Nazarene which has been modified from the approved landscape plan for this site. The site is located on the south side of State Street approximately %-mile west of Eagle Road at 1001 West State Street. Kris Turner, 52 N 2nd St., Land Consultants, represents the applicant. Turner answers questions from the Board. Cerda reviews the application. Murray opens public hearing. Murray closes public hearing. Discussion with applicant. Discussion amongst the Board. McCullough moves to continue DR-29-99 MOD - Existing Landscaping at the Eagle Church of the Nazarene until the next regularly scheduled Design Review Board meeting. Seconded by Christensen. Discussion. McCullough amends motion to add the reasoning behind the Design Review Board's continuance is the lack of clarity and description for reasoning of not following the original plan. When this application comes back before us we would either like to see a closer representation to the approved landscaping plan or legitimate reasons why the original plan was not followed. Second concurs. ALL A YE...MOTION CARRIES. C. DR-SI-0l- Remodel Residence into an Office - .Jim and Marsha Band: Jim and Marsha Band are requesting design review approval to remodel an existing residence into an office. The 0.42-acre site is located on the west side of Eagle Road approximately 600-feet south of State Street at 209 South Eagle Road. Murray introduces the item. Jim Band, 3829 Brookside Lane, Boise presents the application. Item DR-52-01 - Monument Sign for J Bar K Custom Homes will also be discussed at this time. Discussion amongst the applicant and the Board regarding signage. Cerda discusses the application. Murray opens public hearing. Murray closes public hearing. Discussion amongst the Board. Murray moves to approve DR-SI-0l- Remodel Residence into an Office with the site specific and standard conditions of approval set forth in the staff report with the following modifications: Delete site specific condition #1. Site specific condition #3 shall read as follows: Provide a revised site and landscape plan showing picnic tables, benches and other pedestrian amenities and natural vegetation near the Eagle Drain at the time of submittal for phase two of this development. Page 5 of 9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-09-13-0 lmin.doc Site specific condition #6 shall read as follows: The applicant shall review the extent of removal of the existing concrete sidewalk along the frontage area of this property. Should more than SO % of the existing concrete be required to be replaced as part of the ACHD access improvements then the applicant shall be required to provide additional press stamped concrete or brick pavers with association for standards set forth in Eagle City Code for pedestrian pathways. The revised site plan shall be reviewed and approved by staff prior to the issuance of a building permit. Site specific condition #7 shall read as follows: The Design Review Board supports the removal of tree #6, the 28 inch caliper Tulip tree with this application. The applicant shall be required to provide an additional 28 inch tree caliper and 6 inch tree caliper in a revised landscaping plan as part of phase two development. The additional tree caliper inches shall be in excess of what is typically required of Eagle City Code and should not be considered a replacement of Eagle City Code requirements. Site specific condition #8 shall read as follows: The applicant shall be required to provide full construction fencing around the drip line of all existing trees. The fencing shall remain in place until finished grading operations commence. No construction operation of any kind is permitted within the construction fencing. The applicant shall also be required to provide a 1 ft. high water dam around the trees to be maintained until final grading. Site specific condition #9 shall read as follows: The existing fencing to be used as the south wall of the trash enclosure shall be considered acceptable to the Design Review Board without buffering. It is the intent of this application to move the trash enclosure to phase two of this development at which time the code compliant screening shall be installed. Site specific condition #13 shall read as follows: The applicant is required to indicate the location of all ground mounted air-conditioning units and provide a revised landscape plan to show screening in compliance with Eagle City Code. Said landscape plan shall be reviewed by staff and one member of the Design Review Board prior to issuance of the building permit. Seconded by Barnes. ALL A YE...MOTION CARRIES. B. DR-52-01 - Monument Sie:n for .J Bar K Custom Homes - Jim and Marsha Band: Jim and Marsh Band are requesting design review approval to construct a monument sign for J Bar K Custom Homes. The site is located on the west side of Eagle Road approximately 600-feet south of State Street at 209 South Eagle Road. Murray moves to approve DR-S2-01 - Monument Sign for J Bar K Custom Homes with the site specific and standard conditions of approval set forth in the staff report with the following modifications to the site specific conditions of approval: Site specific condition #3 shall read as follows: The applicant is encouraged to consider modifications to this monument sign with respect to future development of phase two. Should the size of the sign be affected with this modification the applicant shall be required to return to the Design Review Board as a matter of unfinished business. If the size of the sign remains the same the approval can Page 6 of9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-09-13-0Imin.doc remain with staff. Site specific condition #4 shall read as follows: The applicant is required to provide permanent screening, with plant material, of the exposed steel post at the base of the sign. The landscaping is encouraged to also have permanent plant material as well as a mixture of perennials and annuals which can be reviewed by staff and one member of the Design Review Board prior to issuance of a sign permit. Seconded by McCullough. ALL A YE...MOTION CARRIES. Break for 5 minutes at 8:40. D. DR-S7-01 - Landscapine: and Amenities within Reid Merrill Sr. Community Park - City of Eae:le: The City of Eagle, represented by Don Belts with Jensen-Belts Associates, is requesting design review approval of the landscaping and park amenities, which include restroom and picnic facilities, pathways, playground equipment, basketball and volleyball courts within the Reid Merrill Sr. Community Park. The 8.7-acre site is located south and east of a portion of the Eagle River development and north of the north channel of the Boise River. Murray introduces the item. Don Belts, 495 Main St., Boise represents the applicant. Kathy Sewell, 565 W Myrtle, Boise discusses the architecture of the park. Staff has nothing to add. Murray opens public hearing. Murray closes public hearing. Discussion. McCullough moves to approve DR-S7-01- Landscaping and Amenities within Reid Merrill Sr. Community Park with the site specific and standard conditions of approval with the following modifications to the site specific conditions: Site specific condition #2 shall be stricken. Adding site specific condition #6 to read as follows: The landscape and site plan will be provided at a later date for Design Review under unfinished business. It will reflect the following: All shade class trees shall be 3 inch in caliper, there will be minimal security lighting provided on the buildings, details of the bridge materials, type and construction will be provided and details of the playground and water park will also be provided. Seconded by Christensen. McCullough amends motion with regards to the lighting on the building the architect will have the option and is encouraged to up-light verses sconce lighting. Second concurs. ALL A YE...MOTION CARRIES. E. DR-S8-01 - Two Buildine: Wall Sie:ns and Three Directional Sie:ns for the Kev Bank Facilitv - Kev Bank: Key Bank, represented by Jeff Carico with Image National Signs, is requesting design review approval to construct two building wall signs and three directional signs for the Key Bank facility. The site is located on the north side of Chinden Boulevard approximately 50-feet east of Eagle Road within Eagle Marketplace at 3410 East Chinden Boulevard. Page 7 of 9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-O9-13-0Imin.doc Murray introduces the item. Jeff Carico, 444 E Amity Road, Boise, represents the applicant. Cerda reviews the application and discusses the A TM signage. Murray opens public hearing. Murray closes public hearing. Discussion. Barnes moves to approve DR-S8-01- Two Building Wall Signs and Three Directional Signs for the Key Bank Facility with the site specific and standard conditions of approval as written with the following addition to the site specific conditions of approval: The surround sign for the A TM be constructed in such a manner that the key logo at the top be smaller, or at the discretion of the client the word Key Bank or the key or a combination of both be put on the sign either above the A TM or below, but not including both areas and that the Design Review Board recognizes the uniqueness of this site and therefore we recommend to Council that an exception to the one wall sign be permitted for this location and that the directional signs would each have a red key on them to denote the Key Bank. Second by McCullough. Discussion. Barnes moves to amend the motion as follows: In regard to the surround sign for the A TM that the upper portion of the surround sign would be reduced to 1 ft. in height and that either the key or the words Key Bank could be used, not both and that the Design Review Board recognizes the uniqueness of the site therefore the reason that we are proposing two wall mounted signs is because of the lack of space on the current monument sign and that we would support modification of the monument sign to increase signage. Second concurs. Discussion. Barnes amends motion on the A TM surround the bottom placard would be eliminated. Second concurs. ALL A YE..,MOTION CARRIES. F. DR-61-01 - Four Monument Sie:ns for Sprine: Creek III - Sprine: Creek Associates LLC: Spring Creek Associates LLC, represented by David Koga with The Land Group, is requesting design review approval to construct four monument signs for the entries into Spring Creek Subdivision. The site is located on the northwest comer of Eagle Road and Ranch Drive at 653 North Eagle Road. This item was moved to the consent agenda. G. DR-62-01 - Monument Sie:n for Carlene Estates Subdivision - Wede:ewood LC: Wedgewood LC, represented by Conger Management Group, is requesting design review approval to construct a monument sign for the entry into Carlene Estates Subdivision (formally Wedgewood Subdivision). The site is located on the west side of Locust Grove Road approximately % mile north of Chinden Boulevard. This item was moved to the consent agenda. Page 8 of9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-09-13-0Imin.doc 6. NEW BUSINESS: A. Lie:htine: Ordinance Discussion regarding Ketchum dark sky ordinance. Board will review material and discuss at next Design Review Board meeting. B. Sie:n Ordinance Discussion. Move to October agenda. 7. REPORTS: A. Design Review Board Members: Temporary vendors permits and approval procedures. B. Council Liaison: Comments on Country Plaza signage. C. Staff: 8. ADJOURNMENT: McCullough moves to adjourn at 10:IS. Seconded by Christensen. ALL A YE...MOTION CARRIES. RESPECTFULLY SUBMITTED: ~ SHARON K. MOORE CITY CLERKffREAS URER A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT CITY HALL. Page 9 of 9 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-09-1 3-01 min.doc bd2 9i3-riI Wayne & Kathy Swanson 985 W. State Street Eagle, ID 83616 City of Eagle Design Review Board P.O. Box 477 Eagle, ID 83616 September 13, 2001 RECEIVED & FiLED CITY OF EAGLE SEP 13 2001 File: Route to• This letter is in regard to the application #DR -29-99 MOD submitted by Eagle Church of the Nazarene. We, Wayne & Kathy Swanson, had previously agreed to the elimination of the fence along our adjoining property line with the church. The primary reason for our agreement to the elimination of this expense for the church was the anticipated landscaping to include trees and sod along the property line, not bark as has been installed. The cost of installing sod is not much different than the cost of installing bark, and we are disappointed with the church's choice of materials. We signed an agreement waiving installation of the fence and are people of our word. However, we would hope that both sides of the agreement would be kept. Sincerely, 4. Wayne Swanson Kathy Swanson Pie- l' -is -o/ Land Consultants Inc. 52 N. 2ND Street Eagle Idaho 83616 Office 208.938.3812 Fax 208.938-5873 City of Eagle Design Review Board 310 W. State Street Eagle, Idaho 83616 Re: Eagle Nazarene Church DR -29-99 MOD Dear Design Review Board Members and Staff, The site plan shows that the total number of inches short is 12.25 to the total number of extra inches is 28.25. We asked that the extra inches be considered. The congregation was very helpful in planting all of the trees. When Mark asked them to replace the trees in front of the building with 3 inch caliper deciduous trees, they put the trees they took out in the back by the building. . We would like to propose a condition that says: the site plan dated July 12, 2001 is approved with the following stipulation. On the East Side of the parking lot, remove the trees and plant at the side and in the back of the building and provide low level shrubs and one 3 inch caliper tree in the Large Planter, on the east side of the parking lot, and submit to staff and one board member for review. Sincerely, iZ6--- Mark L. Butler CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN -IN SHEET Subject: DR -58-01- Two Building Wall Signs and Three Directional Signs for the Key Bank Facility September 13, 2001- 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN -IN SHEET Subject: DR -57-01 — Landscaping and Amenities within Reid Merrill Sr. Community Park September 13, 2001- 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN -IN SHEET Subject: DR -42-00 MOD — Building, Site and Landscape Modifications to Eagle Floral Shop September 13, 2001- 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN -IN SHEET Subject: DR -29-99 MOD — Existing Landscaping at the Eagle Church of Nazarene August 16, 2001- 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN -IN SHEET Subject: DR -51-01 - Remodel Residence into an Office September 13, 2001- 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN -IN SHEET Subject: DR -62-01 - Monument Sign for Carlene Estates Subdivision September 13, 2001- 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN -IN SHEET Subject: DR -61-01- Four Monument Signs for Spring Creek III September 13, 2001- 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON?