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Minutes - 2001 - Design Review - 02/22/2001 - Regular DESIGN REVIEW BOARD MINUTES February 22, 2001 The Design Review Board met in regular session on February 22, 2001. Chairman Murray presiding. 1. CALL TO ORDER: 6:05 p.m. 2. ROLL CALL: The following members were present: MURRAY, KENISON, BARNES, Absent: COUNCIL LIAISON MERRILL, MC CULLOUGH, ANDERSON. A quorum is present. 3. CONSENT AGENDA. . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless a Design Review Board member, City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. . Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Design Review's Consent Agenda approval motion unless specifically stated otherwise. A. Minutes of February 8, 2001 Murray removes this item to be heard as item 6B as minor corrections need to be addressed. Seconded by Kenison. ALL AYE...MOTION CARRIES. 4. 5. 6. UNFINISHED BUSINESS: None NEW BUSINESS: None PUBLIC HEARING: A. DR- 73-00 - New Classroom Buildine for Eaele Academy School- Meridian School District No.2: Meridian School District No.2, represented by Stillman Anderson with Leatham-Krohn-Van Ocker Architects, is requesting design review approval to construct a 12,000-square foot classroom building to replace the existing four relocatable classroom buildings. The site is located on the north side of Academy Way approximately 600-feet north of State Street at 100 South Academy Way. (This item was continued from the February 8, 2001 meeting). Murray introduces the item. Stillman Anderson, 1735 Federal Way Boise, Idaho, representing the Meridian School District No.2. Mr. Anderson reviews the application. Mr. Anderson requests modifications to site specific conditions of approval. Discussion. Page 1 of 4 \\EAGLENTl\COMMON\DESl_REV\MINUTES\Temporary Minutes Work Area\DR-O2-22-01spmin.doc Cerda reviews the staff report. Discussion. Murray opens the public hearing. Carol Kent, 355 Rooster Drive, Eagle, Idaho. Expresses her support to Eagle Academy and the application before the Board tonight. Would like a prompt decision, as dragging the approval out would negatively impact students. Amanda Green, 13965 W.Wrigley, Boise, Idaho. Supports this application and states that there is a need for the additional space. Montse Burkart, 3118 W. Cambus, Meridian, Idaho. Supports Eagle Academy and states that there is a great need for additional classrooms. Arron Maybon, 100 S. Academy, Eagle, Idaho. Mr. Maybonis the principal of Eagle Academy. He feels the Academy has had a positive impact on the Eagle community, and feels it has been a good neighbor to the community. Would like as little disruption to the learning atmosphere of the students as possible, that is why they are hoping to complete the bulk of the construction during the summer months. Brenden Chrisman 862 S. Pelican Way, Meridian, Idaho. Asks about the landscaping on the site. Feels the addition is greatly needed at the Academy. Murray closes the public hearing. Wendell Bingham representing Meridian School District. Mr. Bingham states that plans for Lot 1 Block 1 are currently being drafted by The Land Group and are in hopes to bring those in this summer. They are also pursuing installing the fencing. Once these are installed, the School District will be coming to the City seeking a permanent certificate of occupancy. Comments on the removal of the portables prior to occupancy and proposes a June 1, 2002 date and explains the reasons behind this. Discusses the site-specific conditions that the School District is requesting be eliminated. Discussion between Mr. Anderson, Mr. Bingham and the Board. Discussion amongst the Board. Murray moves to approve DR- 73-00 New Classroom Building for Eagle Academy School Meridian Sehool District No.2 with the standard and site specific conditions of approval with the following set forth in the staff report modifications to the site- specific conditions. . Site specific condition #1 :The applicant shall be required to provide construction fencing around all existing trees within 25 ' of the construction site and building area combined. The construction fencing shall be installed prior to commencement of on site construction. Page 2 of 4 \\EAGLENTI \COMMON\DESI- REV\MINUTES\Temporary Minutes Work Area\DR-O2-22-01spmin.doc . #2: The applicant shall be required to provided a detailed landscaping plan showing conformance to Eagle City Code for a landscape buffer concealing the trash enclosure. The landscape plan shall be reviewed by staff and one member of the Design Review Board prior to issuance of a building permit. . Item #3 shall be removed. . #4: The applicant shall be required to provide interior parking lot landscaping at the terminous points of the free standing parking immediately west of the proposed handicap parking. Those terminous islands shall be in compliance with current City Code. The applicant shall be required to provide a revised landscaping plan to be reviewed by staff and one member of the Design Review Board prior to issuance of a building permit. . #5 shall read: The applicant shall be required to provided revised details of the lighting that is attached to the new classroom building. In addition the existing parking lot lighting luminaires shall be replaced with luminaires that meet current Eagle City Code. The revised lighting detail shall be reviewed and approved by staff prior to issuance of a building permit. . Item #6 shall be removed. . #7 shall read: The landscaping, irrigation and other required improvements within Lot 1 Block 2, in Casa Esquela Subdivision shall be eompleted prior to December 1, 2001. The Design Review Board recognizes a link between these two applications and encourages the applicant to proceed with the previously approved Design Review application to meet this requirement. . Item #8: The 3 portable classrooms and the building known as the quad which is in front of the existing multipurpose building shall be removed prior to June 30, 2002. An extension of time shall be granted when requested by the School District in writing. Upon removal of all classroom buildings the existing turf area shall be re-established. Should the current perimeter classroom landscaping be removed, revised, or altered in any way, the applicant shall be required to meet with staff and one member of the Design Review Board with the design intent. . #10 shall read: The applicant shall be required to provide a tree planter minimum dimension of 5' square, which would then represent a compact space for the parking lot spaces adjacent to the west property line. The applicant shall plaee this planter, one planter for every 10 parking spaces. Said planters shall be provided with pressurized irrigation and the landscaping shall be reviewed by staff and one member of the Design Review Board prior to issuance of a building permit. . The Design Review Board recognizes the intensity of this development and supports the expansion of the Eagle Academy. The conditions as stated represents a compromise in attempting to bring The Academy parking lot, lighting and landscaping to meet current city code. Seconded by Kenison. Discussion. Murray amends his motion to add: . The Design Review Board has reviewed and accepts the revised site plan dated received with the City of Eagle January 30, 2001 S-2 and S-3 dated 12/21/00. This site plan should represent compliance with the Design Review Boards intent for a plaza area as well as the EFD needs for fire access. Page 3 of 4 \\EAGLENT1\COMMON\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-02-22-01spmin.doc Kenison concurs with the amendment. ALL AYE...MOTION CARRIES. B. Minutes of February 8, 2001 Discussion regarding corrections to the minutes. Murray moves to approve the minutes of February 8, 2001 as amended. Seconded by Barnes. TWO AYE... KENISON ABSTAINS...MOTION CARRIES. 7. REPORTS: A. Design Review Board Members: None B. Council Liaison: Absent C. Staff: None 8. ADJOURNMENT: Barnes moves to adjourn at 8:30 p.m. Seconded by Kenison. ALL AYE...MOTION CARRIES. RESPECTFULLY SUBMITTED: ~ ~ ~ 14~ ./ SHAR N K. MOORE CITY CLERK/TREASURER JAMES G. MURRAY CHAIRMAN A TRANSCRIBABLE RECORD OF THIS MEETING IS AVAILABLE AT CITY HALL. Page 4 of 4 \\EAGLENT1\COMMON\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-O2-22-0 1 spmin.doc CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN -IN SHEET Subject: DR -73-00 New Classroom Building for Eagle Academy School - Meridian School District February 22, 2001- 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? 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