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Minutes - 2000 - Design Review - 12/14/2000 - Regular ORIGINAL DESIGN REVIEW BOARD MINUTES December 14,2000 The Design Review Board met in regular session on December 14,2000. Chairman Murray presiding. 1. CALL TO ORDER: 2. ROLL CALL: The following members were present: MURRAY, MCCULLOUGH, KENISON, Absent: Board Member ANDERSON, BARNES, COUNCIL LIAISON MERRILL. A quorum is present. 3. CONSENT AGENDA. . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless a Design Review Board member, City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. . Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Design Review's Consent Agenda approval motion unless specifically stated otherwise. A. Minutes of November 9, 2000. Murray moves to remove the minutes of November 9, 2000 from the Consent Agenda and move them to 4A, Unfinished Business. Murray moves to place item 6E Master Sign Plan for Eagle Forum Building on the Consent Agenda. B. DR-64-00 - Buildine Wall Sien for PakMail- Pak Mail: Pak Mail, represented by Debbie Anderson with Idaho Electric Signs, is requesting design review approval to construct an internally illuminated building wall sign for Pak Mail. The site is located on the north side of Plaza Drive within Eagle Plaza Shopping Center at 228 East Plaza Drive. 6E. DR-63-00 - Master Sien Plan for Eaele Forum Buildine - David Waldron and Rod Graham: David Waldron and Rod Graham, represented by Debbie Anderson with Idaho Electric Signs, is requesting design review approval of a master sign plan for Eagle Forum Building. The site is located on the southeast comer of Cedar Ridge Drive and 2nd Street within Eagle Forum Subdivision at 408 South Eagle Road. McCullough moves to approve the Consent Agenda as amended. Seconded by Kenison. ALL AYE...MOTION CARRIES. 4. UNFINISHED BUSINESS: A. Minutes of November 9, 2000. Page 1 of 8 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-12-14-00min.doc Kenison moves to approve the minutes of November 9, 2000 as amended. Seconded by McCullough. ALL A YE...MOTION CARRIES. B. DR-44-00 - Common Area Landscapine for Trollev Square Shoppine Center - Coulter Properties LLC: Coulter Properties LLC, represented by Dakota Company Inc., is requesting design review approval of the landscaping within the common areas of Trolley Square Shopping Center. The site is located on the north side of State Street approximately 1O0-feet east of Palmetto A venue. (Item continued from 11-9-00 meeting. ) Murray introduces the item. Doug Russell with The Land Group, 128 S. Eagle Road, Eagle, representing Dakota Company Inc., reviews the application. Discussion between the Board and Mr. Russell. Cerda presents the staff report. Discussion amongst the Board and Cerda. Larry Durkin with Dakota Company Inc., discusses the item. Discussion amongst the Board. McCullough moves to approve DR-44-00 - Common Area Landscaping for Trolley Square Shopping Center - Coulter Properties LLC with the original site specific conditions and standard conditions of approval. McCullough strikes his motion. Murray moves to approve DR-44-00 - Common Area Landscaping for Trolley Square Shopping Center - Coulter Properties LLC the with the site specific and standard conditions of approval set forth in the staff report dated November 1, 2000 with the following amendments to the site specific conditions of approval: . Site Specific Condition #2 shall be stricken and replaced with the following: The applicant is encouraged to provide a common area landscape plan that incorporates the use of trees known as C2 and P38 on the State Street frontage. Should the trees not be maintained due to engineering or site conditions the applicant is required to seek approval by staff and one member of the Design Review Board at time of building permit issuance. Just a note to that, it is not the Board's intent to hold up the applicant with an additional public hearing. . Site Specific Condition #6 is revised as follows: The applicant shall be required to provide a revised landscape plan showing the 40 foot wide buffer area abutting La Rue Acres similar to Section B alternate of the amended package. The Design Review Board recommends the fence not be maintained in a continuous plane and allow breaks in the fence for maintenance. Said buffer shall extend to a point 40 feet east of the current La Rue Acres property line and then transition to a narrower buffer area as represented in Section C of the amended package. Should the development to the north Page 2 of 8 K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-12-14-00min.doc maintain a common area as represented with this site plan, the applicant is encouraged to delete the eight-foot high block wall along said section. The revised landscape plan shall be reviewed and approved by staff and one Board member. . Site Specific Condition #7 shall be stricken. . Site Specific Condition #8:Add language stating that the site lighting specifications are required for all individual lots and areas not associated with the public right of way. . Site Specific Condition #11: The Design Review Board recommends to City Council a one inch to one inch caliper replacement for the trees indicated to be removed on this application. The Design Review Board recognizes the benefit to the City's health, safety and welfare with the removal of the open ditch and support's the application in the tree removal. . Add Site Specific Condition #12: The applicant is encouraged to provide historic lighting on all public and common areas in this development as noted in a previous condition that would be reviewed by the Design Review Board on a case by case basis outside of the right of way. Seconded by McCullough. Discussion amongst Board. McCullough moves to amend: . Site Specific Condition #6: A new drawing for the 40 foot buffer along the La Rue property line will be provided and designed similar to Section B an alternative as presented tonight, approved by staff and one Design Review Board member. . Add Site Specific Condition #13: In reference to Section D as presented tonight in all areas where the west side of Hill Road is a 30 inch tall berm, the east side shall be 30 inches tall also. . Site Specific Condition #14: In building lots where buildings abut the perimeter landscape each individual will be required to design shrub material and landscaping to integrate into the perimeter buffer for each application. . Site Specific Condition #15: The perimeter landscaping abutting State Street will be allowed to be planted from the center line of the berm south and the north side of the berm will be allowed to be planted at the time of approval of the construction of the retail offices or buildings abutting the perimeter on the north side. Amendment seconded by Murray. Second amendment: Page 3 of 8 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-12-14-00rnin.doc . Site Specific Condition #16: The Design Review Board recommends to the City Council that the applicant not be required to provide a 40 foot buffer on west side of this development where it abuts the commercial property. Second amendment seconded by Kenison. ALL A YE...MOTION CARRIES. B. DR-53-00 - Professional Of!jce Retail1!!!!J9inl! - Ro~hazo. J!:l Robert DeShazo Jr., represented by Douglas Landwer, is requesting design review approval to remove an existing structure of 1,532-square feet and to construct a 5,944-square foot professional retail building. The site is located on the north side of State Street approximately 600-feet west of Eagle Road at 172 West State Street.(Continuedfrom November 9, 2000 Design Review Board meeting. Murray introduces the item. Doug Landwer, 2601 East Floating Feather, representing Robert De Shazo Jr., reviews the application. Discussion between the Board and Mr. Landwer. Cerda presents the staff report. Discussion between the Board and Cerda. Discussion amongst the Board. Murray moves to approve DR-53-00 - Professional Office Retail Building with the site specific and standard conditions of approval, with the site specific conditions modified as follows: . Site Specific Condition #1 shall read: The applicant has identified that the use of flush, similar color and texture nails shall be used to fasten the galvanized metal roofing. The Design Review Board does not recognize these as exposed fastners and accepts the installation as proposed. . Site Specific Condition #2 shall read: The revised site plan presented by the applicant at the December 14, 2000 meeting identifies compliance with Eagle City Code for the building abutting the public sidewalk plaza. . Site Specific Condition #3: Shall be deleted . Site Specific Condition #4: Shall be deleted. . Site Specific Condition #6 shall read: The applicant is encouraged to maintain complete drip line separation distance from the impervious pavement. Any encroachment should be reviewed by staff and discussed with one member of the Design Review Board. . Site Specific Condition #8 shall read: The revised application indicates a replacement of existing chainlink fence along the north property line. The applicant shall provide the City with a statement from the adjacent property owner that they concur with the fence replacement. Said fence shall be a chainlink fence with decorative slats. . Site Specific Condition #9:Shall be deleted. . Site Specific Condition #10 shall read: The applicant has indicated acceptance to return to the Design Review Board in an informal workshop to review additional Page 4 of 8 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-I2-14-00min.doc detailing and color of the buildings prior to submittal and issuance of a building permit. That meeting would be conducted during regular business hours of the city staff and a 72 hour notice to the board members is encouraged. Seconded by Kenison. ALL A YE...MOTION CARRIES. 5. NEW BUSINESS: A. DR-66-00 - A-frame Si2n for Total Attractions - Carol Bishop: Carol Bishop is requesting design review approval to display an a-frame sign for Total Attractions in front of her business within Bosanka Village. The site is located on the south side of State Street at 391 West State Street, Suite A. Murray introduces the item. Carol Bishop, 391 W. State Street, Suite A, Eagle, representing Total Attractions reviews the application. Discussion between the Board and Ms. Bishop. Cerda presents the staff report. Discussion between the Board and Cerda. Discussion amongst the Board. Murray moves to approve DR-66-00 A-Frame Sign for Total Attractions - Carol Bishop with the following additional site specific conditions of approval: . Site Specific Condition #2: The applicant shall be permitted to locate the sign directly in front of their business on the canopy sidewalk that fronts the business. All other locations on the property would violate the Eagle City Code 8-2-A-8 (C) (N). Seconded by McCullough. ALL A YE...MOTION CARRIES. 6. PUBLIC HEARING: Chairman Murray announces it is the time and the place for the Public Hearing. A. DR-59-00 - Seven Oaks Elementary Classroom Addition - Meridian School District No.2: Meridian School District No.2, represented by Leatham-Krohn- Van Ocker, is requesting design review approval to construct a 4,900-square foot classroom addition to Seven Oaks Elementary School. The site is located on the west side of Seven Oaks Way approximately 450-feet north of Floating Feather Road at 1441 North Seven Oaks Way. Murray introduces the item. Stillman Anderson, 1735 Federal Way, Boise, Idaho, with Leatham-Krohn-VanOcker, representing Meridian School District reviews the history of the application. Discussion between the Board and Mr. Anderson. Cerda presents the staff report. Discussion amongst the Board and Cerda. Discussion amongst the Board. McCullough moves to approve DR-59-00 Seven Oaks Elementary Classroom Addition - Meridian School District No.2 with the site specific and standard conditions of approval with the following addition: Page 5 of 8 K\DESCREV\MINUTES\Temporary Minutes Work Area\DR-12- 14-00min.doc . Site Specific Condition #2: The materials for the new classroom addition shall match the existing construction of Seven Oaks Elementary. Seconded by Kenison. McCullough amends his motion to delete site specific condition #1. Second agrees to the amendment. ALL A YE...MOTION CARRIES. B. illl-60-00~dine within Casa Escuela Subdivision - Geor2:e Lund: George Lund, represented by Steve Teed, is requesting design review approval to construct a 2,278-square foot office building. The site is located on the east side of Academy Avenue approximately 21O-feet north of State Street at 244 South Academy Avenue (Lot 3, Block 1, Casa Escuela Subdivision). Murray introduces the item. Steven Teed, 7946 W. Irving Lane, Boise, representing George Lund reviews the history of the application. Discussion amongst the Board and Mr. Teed. Cerda presents the staff report. Discussion amongst the Board and Cerda. Murray opens the public hearing. Murray closes the public hearing. Discussion amongst the Board. McCullough moves to approve DR-60-00 - Office Building within Casa Escuela Subdivision - George Lund, with the site specific and standard conditions of approval with the following additions: . Site Specific Condition #4: The applicant shall be required to verify if plantings that are presented are allowed in the easements that are shown on the plan. . Site Specific Condition #5: The plant material provided around and against the trash enclosure shall be 6 feet tall and 5 feet wide. . Site Specific Condition #6: The building will be shifted four feet to the east to allow for more room for the existing ash tree, as well as, solve the tight parking spaces on the southwest corner. . Site Specific Condition #7: The existing ash tree shall be saved and protected with construction fence providing fifteen feet from the tree trunk during construction of the building until such time paving and drainage needs to be installed. Seconded by Kenison. McCullough amends his motion and states that site specific condition #1 shall be striken and replaced with site specific condition #7. Second agrees to the amendment. ALL A YE...MOTION CARRIES. Page 6 of 8 K\DESCREV\MINUTES\Temporary Minutes Work Area\DR-12-14-00min.doc c. ~-oo - BuildiDl~ Wall Siens for Sav-On Drues - Albertsons Inc.: Albertsons Inc., represented by Don Cobb with Image National Inc., is requesting design review approval of five building wall signs for Sav-On Drugs. The site is located on the northeast comer of Chinden Boulevard and Eagle Road within The Marketplace at Eagle at 3212 East Chinden Boulevard. Murray introduces the item. Murray recuses himself due to a conflict of interest. Don Cobb, 1312 Candleridge Drive, Boise, representing Image National and Albertson's reviews the application. Discussion amongst the Board and Mr. Cobb. Cerda presents the staff report. Discussion amongst the Board and Cerda. McCullough opens public testimony. Dani Rank, 3438 S. Whitepost Way, Eagle, directly to the West side of the building in Banbury Subdivision. Ted Rank, 3438 S. Whitepost Way, Eagle speak in objection to the signage as it blocks their view of the mountains from their backyard. Wondering if a sign could go on the south side of the building. McCullough closes public testimony Mr. Cobb has further discussion with the Board. Discussion amongst the Board. McCullough moves to approve DR-61-00 - Building Wall Signs for Sav-On Drugs- Albertson's Inc. with the site specific conditions as well as the standard conditions of approval with the following addition: . Site Specific Condition #3: The Design Review Board recommends that the "Pharmacy Drive Thru" sign be permitted on the west elevation of the canopy even if no other signs are proposed on the west elevation of the building. Seconded by Kenison. McCullough amends his motion. Site specific condition #3 shall be modified to strike pharmacy on the drive through comment and replace it with RX as presented. Second agrees with the amendment. ALL AYE (Murray abstains)...MOTION CARRIES. D. DR-62-00 - Common Area Landscauine for Oakley Estates Subdivision - Stan Rav: Stan Ray is requesting design review approval of the landscaping within the common areas of Oakely Estates Subdivision. The site is located on the northeast comer of Floating Feather Road and Ballantyne Road. Murray introduces the item. Doug Russell, 128 S. Eagle Road, with the Land Group, representing Stan Ray Oakley Estates. Mr. Russell reviews the history of the application. Discussion amongst the Page 7 of 8 K:\DESCREV\MINUTES\Temparary Minutes Wark Area\DR-12-14-00min.doc Board and Mr. Russell. Cerda presents the staff report. Discussion between the Board and Cerda. Murray opens public testimony. Murray closes public testimony. Let the record reflect their is no public testimony. Discussion amongst the Board. Murray moves to approve DR-62-00 Common Area Landscaping for Oakley Estates Subdivision - Stan Ray with the site specific and standard conditions of approval with amendments to: . Site Specific Condition #3: The revised landscape plans dated December 14, 2000, shall be the approved landscape plan for Oakley Estates. Seconded by McCullough. ALL A YE...MOTION CARRIES. 7. REPORTS: A. Design Review Board Members: The Board notes.that Debbie Barnes has been appointed to fill the vacant position on the Board. Kenison won't be at the January meeting. Staff reminds everyone of the Joint meeting scheduled for January 29, 2001. The Board would like to have a pre meeting before the joint meeting. B. Council Liaison: Absent C. Staff: None RESPECTFULLY SUBMITTED: APPROVED: , SHARON K. MOORE CITY CLERK/TREAS URER JAMES G. MURRA Y CHAIRMAN A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT CITY HALL. Page 8 of 8 K:\DESCREV\MINUTES\Temporary Minutes Work Area\DR-12-14-00rnin.doc 12 14J2860 12:46 2089398986 EAGLE SEWER DISTRICT PAGE 02 RECEIVED & WILED CITY OF EAGLE •t'M2.- �it�'.j'' DEC 1 /20004 Fie: Route to: 4AQ SEWER 44 • N. Palmetto Avenue Eagle, Idaho 83616 [DISTRICT Phone (208) 939.0132 • Fax (208) 939-8986 December 14, 2000 Mr.Douglas Landwer 2601 E. Floating Feather Eagle,Idaho 83616 Re: Jackson Square Project located at 172 W. State Street EDR 53-00: Dear Mr. Landwer: I appreciate your bringing to my attention the city of Eagle's requiring a screening method on the north side of your project in the Eagle Sewer District's 12 foot recorded easement. I have reviewed the easement agreement for the property at 172 W. State Street between the District and the property owners of the Jackson Park Subdivision dated April 27, 1981. In the last paragraph of the agreement it states"the Grantors shall not utilize or allow others to utilize said premises in such a manner as would interfere with the use by the grantee herein, nor will the Grantors allow permanent buildings or other structure to be constructed upon the described premises which would interfere in any manner with the Grantee's access for maintenance purposes."The District would prefer that minimum landscaping be place in this 12-foot easement with no deep rooted trees or shrubbery be allowed. In addition,the building of any type of structure on this easement by the agreement is not allowed. If I can answer any question please give me a call at 938-3845. Sincerely Lynn ser Manager cc: file . CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN-IN SHEET Subject: DR-59-00 Seven Oaks Classroom Addition December 14, 2000 - 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN-IN SHEET Subject: DR-60-00 Office Building within Casa Escuela Subdivision December 14, 2000 - 6:00 P.M. ****, *********************** *******, *********************************** PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? • CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN-IN SHEET Subject: DR-61-00 Building Wall Signs for Say-On Drugs December 14, 2000 - 6:00 P.M. PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN-IN SHEET Subject: DR-62-00 Common Area Landscaping for Oakley Estates Subdivision December 14, 2000 - 6:00 P.M. ************************************************************************ PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? • CITY OF EAGLE DESIGN REVIEW PUBLIC HEARING SIGN-IN SHEET Subject: DR-63-00 Master Sign Plan for Eagle Forum Building December 14, 2000 - 6:00 P.M. **************, ************, ******************************************* PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON?