Minutes - 2000 - Design Review - 09/14/2000 - Regular
ORIGINAL
DESIGN REVIEW BOARD
MINUTES
September 14, 2000
The Design Review Board met in regular session on. September 14,2000. Chairman
Murray presiding.
1.
CALL TO ORDER:
2. ROLL CALL: The following members were present: MURRAY, MC
CULLOUGH, KENISON. Absent: ANDERSON Absent: Council Liaison Merrill. A
quorum is present.
3.
CONSENT AGENDA.
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless a Design
Review Board member, City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by
the Rules of Order.
. Any item on the Consent Agenda that contains written recommendations from
the City of Eagle shall be adopted as part of the Design Review's Consent
Agenda approval motion unless specifically stated otherwise.
A. Minutes of July 27,2000.
Murray moves to continue the minutes to the next scheduled meeting. Seconded by
Kenison. ALL A YE...MOTION CARRIES.
B. Minutes of August 17, 2000.
Murray moves to approve the Consent Agenda as amended. Seconded by Kenison.
ALL AYE...MOTION CARRIES.
4. UNFINISHED BUSINESS:
A. DR-I-97 MOD - Eaele Academy School Common Area Landscapine - Meridian
Joint School District No.2: Meridian Joint School District No.2, represented by
Phil Hull with The Land Group, is requesting design review approval to modify the
landscaping within Casa Escuela Subdivision. The site is located on the north side of
State Street approximately 1/4 mile west of Edgewood Lane. (Continuedfrom August
17, 2000 meeting)
Murray introduces the item. No one is present to represent Eagle Academy School.
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Kenison moves to continue DR-I-97 MOD to the next regularly scheduled
meeting on October 12,2000. Seconded by Me Cullough. ALL A YE...MOTION
CARRIES.
5.
NEW BUSINESS:
A. DR-51-99 MOD - Modification to the Buildine: Wall and RoofTop Liehts at
Eaele United Methodist Church - Eaele United Methodist Church: Eagle United
Methodist Church, represented by Bruce Poe with Cole Associates and Architects, is
requesting design review approval to modify the proposed building wall lights on the
addition to the Eagle United Methodist Church from high pressure sodium to metal
halide and to keep the existing metal halide lights on the building and roof of the
existing portion of the church. The site is located on the West Side of Eagle Road
approximately Y2 mile north of State Street at 651 North Eagle Road.
Murray introduces the item, discussion.
Representing the Eagle United Methodist Church, Bruce Poe with Cole Associates
and Architects, 960 Broadway, Suite 340, Boise.
Mr. Poe reviews the history of the application. Discussion between Board and Mr.
Poe.
Council Liaison Merrill arrives.
Cerda discusses the modifications to the wall lights for the Eagle United Methodist
Church addition, located at 651 North Eagle Road.
Murray opens the public hearing.
Murray closes the public hearing.
Board discussion.
Board recalls Mr. Poe for further discussion.
Murray moves to approve DR-51-99 MOD modifications to the building wall
and rooftop lights at Eagle United Methodist Church with the site specific and
standard conditions of approval noted in the staff report with the following
revisions to the site specific conditions of approval:
.
SSC #1: That condition #1 be removed and replaced with the following. The
applicant's testimony indicated that the two existing building wall light
fixtures are being replaced to match the proposed fIXtures with the addition.
Those fIXtures comply with current Eagle City Code.
SSC #2: That condition #2 be replaced with the following text. The existing
rooftop light fIXtures currently do not illuminate beyond view from the street
right of way. There are only two fixtures instead of four as noted in the
original staff report. The existing roof lights should remain on the roof as
proposed and recommended by this Design Review Board. The final
.
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determination to exceed the 17 foot height shall be approved by the Eagle
City Council.
.
SSC #4: The proposed wall light fIXtures exceeding 17 feet in height are
recommended to be installed as presented. The final decision for installation
above the 17-foot height limit shall be approved by the Eagle City Council.
SSC #5: The bollard light fixture shown on the plaza areas as well as the wall
lighting, and existing lighting, shown in this application shall be metal halide
as presented by the applicant.
SSC #6: The existing ground mounted building wash light fIXture on the east
side of the existing church shall be screened with new landscaping to provide
the 12 month screening prior to certificate of occupancy. The landscaping
shall be reviewed by staff and at stafrs discretion an additional member of
the Design Review Board.
Seconded by by Me Cullough. ALL A YE...MOTION CARRIES.
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6.
PUBLIC HEARING:
Chairman Murray announces it is the time and the place for the Public Hearing.
A. DR-49-00 - Tahoe Rid~e Subdivision Common Area LandscapiDl~ - Tahoe
Development LLC: Tahoe Development LLC, represented by Mark Butler with
Land Consultants Inc., is requesting design review approval of landscaping along
Ballantyne Lane within the common area of Tahoe Ridge Subdivision. The site is
located on the West Side of Ballantyne Lane approximately 1,200-feet north of
Floating Feather Road at 1701 Ballantyne Lane.
Murray introduces the item.
Mark Butler representing Tahoe Development, LLC, 222 E State Street reviews the
application.
Discussion between the Board and Mr. Butler.
Cerda presents the staff report.
Discussion between Cerda and Board regarding landscaping.
Murray opens the public hearing.
Murray closes the public hearing.
Further discussion between Cerda and the Board.
Murray recalls Mr. Butler for further discussion with the Board.
Further discussion between Cerda and the Board.
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Discussion amongst the Board.
Mc Cullough moves to approve DR-49-00 Tahoe Ridge Subdivision common
area landscaping with the site specific conditions of approval as well as the
standard conditions of approval with the modification site specific condition:
SSC #2: I'd like to interject that the berm shall taper down to existing grade.
SSC #5: That the berm will continue around the west side of the walnut tree to
maintain one continuous berm along Ballantyne. The berm will also contain
continuous plantings similar to proposed.
.
.
SSC #6: An additional concrete area sized to accept one six foot bench shall be
installed under the walnut tree.
. SSC #7: That the landscape plan shall be redesigned with respect to asphalt
versus concrete on the pathway, Design Review supports concrete. Redesigned as
well with respect to the entry island the Weeping White Pines, the Weeping
Norway Spruce, the sign location and where it fits within the landscape
proposed. The new landscape plan shall be approved by staff and one member of
the Design Review Board.
. SSC #8: Design Review Board supports the decision to remove the access
driveway to the existing residential house to Ballantyne Lane as to maintain a
continuous berm landscaping on the south of the entrance.
Me Cullough amends the motion in regards to site specific condition:
. SSC #9: The Design Review supports the removal of the black locust trees and
the landscape plan is a sufficient replacement.
Amendment number 2 regarding site specific condition:
. SSC #10: That the plant material on either side of the entrance to the subdivision
be redesigned with regards to the vision triangle on Ballantyne Road.
Seconded by Kenison. ALL A YE...MOTION CARRIES.
B. DR-52-99 MOD - Modification to Master Si~n Plan for the Marketplace at Eaele
- William Hodl!es: William Hodges, represented by Stan Oliva with Idaho Electric
Signs, is requesting design review approval to modify the existing monument signs
and to modify the Chinden Hardware building wall sign within The Marketplace at
Eagle. The site is located at the northeast corner of Eagle Road and Chinden
Boulevard at 3210 East Chinden Boulevard.
Murray introduces the item.
Stan Oliva, 6528 Supply Way, Boise, with Idaho Electric Signs, representing the
Marketplace at Eagle, reviews the application. Discussion between the Board and Mr.
Oliva.
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Discussion continues between the Board and Mr. Oliva
Cerda presents the staff report.
Murray opens the public hearing.
Gary Neasman, 3290 South Eagle Road, Eagle, gives testimony regarding Mr. Hodges
neglect of following through with complying with conditions of approval for the
Marketplace at Eagle. Master sign will be close to his property and that he already has
problems with lighting in the parking lot. Mr. Neasman doesn't feel any more
approvals should be granted until prior conditions of approval are met. He stated they
are having various problems with Mr. Hodges, in addition to conditions of approval
not being met.
Discussion between the Board and Mr. Neasman.
Denise Goodrich Lily, 3418 East Chinden Bvd, gives testimony regarding the impact
on the residential community surrounding the Marketplace at Eagle. She stated that
Mr. Hodges made promises that he has not kept, and that the master sign plan is out of
context with what the original development agreement stated. She stated that Mr.
Hodges has done nothing to slow down the traffic to enter into the Marketplace. She
feels that Mr. Hodges originally promised to be neighbor friendly and be considerate
to the properties surrounding the development, however he has not followed through
on his promises. She asks the Board to be considerate of the surrounding neighbor's
frustrations.
Discussion between the Board and Ms. Lily.
Fred Wilson, 3140 Ashbury Road, Eagle, owner of Do-It Best Hardware Store in the
Marketplace at Eagle gives testimony regarding the Do-It-Best logo and sign. He is
frustrated with the signage that was put over his business; Chinden Hardware. He
states that Mr. Hodges never discussed this signage until after the lease was signed and
that he was told after he signed the lease that his Do-It-Best logo could not be used. He
recommended that the Design Review Board make the recommendation to the City
Council that business owners know what signs are being placed on their businesses as
a part of the Master Sign Plan approval.
Discussion between the Board and Mr. Wilson.
Murray closes the public hearing.
Discussion amongst the Board.
Murray recalls Cerda for discussion of code.
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Murray calls on Zoning Administrator Bill Vaughan for enlightenment of how to
enforce prior conditions of approval that have not been met on their properties.
Murray calls on Council Liaison Nancy Merrill for further discussion. Bill Vaughan
continues discussion with Design Review Board.
Discussion amongst the board.
Murray moves to continue DR-52-99 MOD modifications to the master sign plan
for the Marketplace at Eagle, with the following recommendations for applicant.
.
The location of the monument signs shall be in accordance with both the
utility and highway district's policies for placement of that sign prior to
returning to Design Review Board.
The applicant shall be required to provide detailed drawings indicating the
modifications to the existing Marketplace at Eagle signage. The extent of those
modifications will be at the discretion of the applicant, understanding the
dialogue that has occurred with the Design Review Board.
The applicant, if monument signs are still proposed, shall be required to
provide a complete landscaping plan, submit lighting fIXtures and indicate
compliance with Eagle City Code.
The applicant is encouraged to minimize the extent of the text on the
monument sign in an effort to reduce its overall area if a freestanding
monument sign remains proposed. The applicant is encouraged to complete
the site specific and standard conditions of approval of all Eagle applications
that have been reviewed and approved prior to this modification. This
includes issues to the neighboring properties.
The applicant is required to provide modification language to the current
accrued master sign plan as part of this submittal.
The Eagle Zoning enforcement staff is encouraged to review all outstanding
items of the previous applications brought before Planning and Zoning, City
Council and Design Review, and if possible generate a list of those items for
our information purposes only.
The applicant is required to identify the modifications to the existing stone
clad walls at all entrances that he is proposing to modify.
The Design Review Board recommends to staff that the existing Do-It-Best
banner remain on the tenant area until this application goes before City
Council.
That staff reviews the original construction documents for the center with
respect to the shape and profile of the awnings that are installed on the center
to date and notify the applicant is those awnings are not in compliance.
Seconded by Kenison. ALL A YE...MOTION CARRIES.
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Murray closes the public hearings.
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7. REPORTS:
A. Design Review Board Members
Motion by Kenison to approve minutes as amended for August 17, 2000.
Seconded by Me Cullough. ALL A YE...MOTION CARRIES.
Motion by Mc Cullough to approve minutes as amended for July 27, 2000.
Seconded by Kenison. ALL AYE...MOTION CARRIES.
General discussion about landscape design and enforcement of Design Review Board
requirements. Discussion between Council Liaison Merrill, Cerda and the Design
Review Board in regards to master sign plans.
B. Council Liaison: Council Liaison Merrill continues the discussion of support for the
Design Review Board to be able to enforcer recommendations.
C. Staff: Discussion amongst the Board and Cerda regarding recommendation for trees
on the berm for Me Donald's. General discussion of next agenda items.
Vaughan discusses detail on Design Review applications.
Murray recommends the site-specific conditions are bulleted on the minutes since
some of the motions are so long. Murray thinks it would be good to get the minutes
faxed before they go to Council. Vaughan doesn't think that would be a problem It
might be difficult if there were numerous changes. Murray notes that most
adjustments are already made before anything goes to Council. The decision is made
to fax the minutes to the Board in advance of the meetings.
The Board requests that all paperwork is complete when brought to the Design
Review Board. Vaughan recommended the staff become tougher about enforcing the
rule that all paperwork must be complete and in the application prior to the meeting
date.
8. ADJOURNMENT: Moved by Murray and seconded by Me Cullough
to adjourn. ALL AYE...MOTION CARRIES...
RESPECTFULL Y SUBMITTED:
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JAMES G. MURRA Y
CHAIRMAN
A TRANSCRIBABLE RECORD OF THIS MEETING IS AVAILABLE AT CITY
HALL.
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