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Minutes - 2000 - Design Review - 07/13/2000 - Regular ORIG(NAL DESIGN REVIEW BOARD MINUTES July 13, 2000 The Design Review Board met in regular session on July 13,2000. Chairman Murray presiding. 1. CALL TO ORDER: 2. ROLL CALL: The following members were present: MURRAY, ANDERSON, KENISON. Council liaison MERRILL. Absent: MC CULLOUGH A quorum is present. 3. CONSENT AGENDA. . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless a Design Review Board member, City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. . Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Design Review's Consent Agenda approval motion unless specifically stated otherwise. A. Minutes of May 25,2000. B. Minutes of June 8, 2000. C. DR-36-99 MOD- Internallv Illuminated Buildin~ Wall Shms for Hollywood Video - Hollywood Video: Hollywood Video, represented by New Image Neon, is requesting design review approval to modify the existing Hollywood Video sign on the south elevation to an internally illuminated building wall sign and to add a second internally illuminated building wall sign on the west elevation. The site is located on the northeast comer of Eagle Road and Highway 44 at 350 South Eagle Road. Murray inquires if either the applicant or any member of the public wishes to speak to this item. The applicant is not present. No one from the public chooses to speak. Kenison moves to keep DR-36-99 MOD on the Consent Agenda. Seconded by Anderson. ALL AYE...MOTION CARRIES. D. DR-36-00 - Wireless Antenna at Eal!le Hi~h School- U. S. West Wireless LLC: U. S. West Wireless LLC, represented by Paul Hoffman with W & H Pacific Engineering, is requesting design review approval to construct a wireless antenna on a replacement light standard located at the baseball field of Eagle High School. The site is located on the east side of Park Lane approximately Y2 mile north of Highway 44 at 574 North Park Lane. Murray inquires if either the applicant or any member of the public wishes to speak to this item. A gentleman from the audience wishes to provide testimony. Thus the item DR-36-00 Wireless Antenna at Eagle High School is placed on the regular agenda as item 5B under Public Hearings. Kenison moves to place DR-35-00 to the Consent Agenda. Seconded by Anderson. ALL AYE...MOTION CARRIES. 5A. DR-35-00 - Buildinl! Wall Si2ns for Mr. $1.00 - Richard and Mike Hvmas: Richard and Mike Hymas, represented by Debbie Anderson with Idaho Electric Signs, is requesting design Page 1 of6 K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-O7-13-00min.doc review approval of two internally illuminated wall signs for Mr. $1.00 on the west elevation and the south elevation of the building. The site is located within Eagle Pavilion Shopping Center at 396 South Eagle Road. Kenison moves to approve the consent agenda. Seconded by Anderson. ALL A YE...MOTION CARRIES. Anderson moves to approve May 25, 2000 as modified. Seconded by Kenison. ALL A YE...MOTION CARRES. Kenison moves to approve the June 8, 2000 minutes as modified. ALL A YE...MOTION CARRIES. 4. UNFINISHED BUSINESS: A. DR-16-00 -Professional Office Buildine- Daniel Bradshaw: Daniel Bradshaw is requesting design review approval to construct a 29,967-square foot two story professional office building. The site is located on the east side of Eagle Road approximately 780- feet south of State Highway 44 (no address at this time). Murray introduces the item. Daniel Bradshaw 3285 Shadow Hills Drive Eagle, Idaho. Mr. Bradshaw reviews the items that caused concern with Board at previous meetings and how the applicant has addressed them. Discussion regarding elevation relief, building color, site lighting, and building lighting. Jay Gibbons 915 W. Jefferson Boise, Idaho. Mr. Gibbons is the landscape architect for this application and he reviews the changes that have been made to this application. Discussion between Mr. Gibbons and Board. Discussion between Bradshaw and Board. Discussion amongst the Board. Murray moves to approve DR-16-00 Professional Office Building with the stated site specific and standard conditions of approval in the memo from staff dated June 30, 2000 with the following additions or modifications to the site specifics. Revise site specific condition #6: The applicant shall be required to meet with staff and one member of Design Review Board to review the final building material color selections prior to issuance of a building permit. The applicant is encouraged to render a section of the complete building to identify all colors and their usage at that time. Delete site specific condition #5 and replace it with the following: The landscaping surrounding the trash enclosure shall be reviewed to obtain 60% vertical and horizontal coverage at time of initial planting. Said landscaping shall be reviewed and approved by staff. Delete #8 and replace with the following: The applicant shall provide a revised landscape plan to show the full landscaping of the restricted island that fronts Eagle Road, and the proposed road into this development. Said design shall be reviewed by staff and one member of the Design Review Board prior to issuance of building permit. New site specific item: Catalogue cuts of the wall mounted shielded lighting fixtures proposed on the architectural plans and ground mounted landscape lighting fixtures shall be provided to staff and reviewed by one member of the Design Review Board. All ground-mounted lighting shall be shielded from view for 12 months of year with landscaping. Delete site specific condition #9 and #10. Seconded by Anderson. Discussion. Murray amends his motion to add a site specific condition that the applicant shall work with ITD to obtain a license agreement for a grass area between the edge of pavement on Eagle Road and the existing asphalt walkway shown on the plans. Page 2 of 6 K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-O7-13-00min.doc Second agrees with amendment. ALL A YE...MOTION CARRIES. 5. PUBLIC HEARINGS: Chairman Murray announced it is the time and the place for the Public Hearing. A. DR-35-00 - Buildin~ Wall Shms for Mr. $1.00 - Richard and Mike Hymas: Richard and Mike Hymas, represented by Debbie Anderson with Idaho Electric Signs, is requesting design review approval of two internally illuminated wall signs for Mr. $1.00 on the west elevation and the south elevation of the building. The site is located within Eagle Pavilion Shopping Center at 396 South Eagle Road. See Consent Agenda. B. DR-37-00 - Addition to U.S. West Communications Buildin~ - U S West Communications: U S West Communications, represented by Bob Smith with Hutchison Smith Architects, is requesting design review approval to construct a 3,478-square foot addition to the existing U S West Communication building to accommodate additional telephone equipment. The site is located on the southeast comer of Eagle Road and Idaho Street at 62 North Eagle Road. The City received a letter from the applicant requesting to continue this item to the August 10, 2000 Design Review Meeting. The item is so continued. C. DR-36-00 - Wireless Antenna at Ea!!le Hi!!h School- U. S. West Wireless LLC: U. S. West Wireless LLC, represented by Paul Hoffman with W & H Pacific Engineering, is requesting design review approval to construct a wireless antenna on a replacement light standard located at the baseball field of Eagle High School. The site is located on the east side of Park Lane approximately Y2 mile north of Highway 44 at 574 North Park Lane. Murray introduces the item. Paul Hoffman 3235 Mountain View Boise, Idaho. Mr. Hoffman reviews the application. Discussion between Mr. Hoffman and the Board. Cerda reviews the staff report. Murray opens the public hearing. Stan Swanson 1010 Park Lane Eagle, Idaho. Mr. Swanson has three concerns with this application: 1. Safety and health concerns associated with microwave antennas for both humans and animals. 2. Is this a first of a multitude of antennas or is it a one time only shot? 3. Concerned with that the replacement lights and that they meet the original standards that the County put on them. Mr. Hoffman relays the information he has gathered regarding this type of microwave and feels it would not pose a substantial risk. He offers to share the information he has collected with Mr. Swanson. Discussion between Board and Mr. Hoffman. Murray closes the public hearing. Anderson moves to approve DR-36-00 Wireless Antenna at Eagle High School with the site specific and standard conditions of approval. Adding site specific condition #6: Design Review Board recommends that both the Planning and Zoning Commission and City Council look further into studies regarding the safety of this digital wireless unit. #7: There shall be no change in the aiming of the direction of the lights, anything new shall be identical in what is currently existing (in regards to lighting and the direction they are aimed). Seconded by Kenison. ALL AYE... MOTION CARRIES. D. DR-1-97 MOD - Casa Escuela Subdivision LandscaDin!! - Meridian Joint School Page 3 of6 K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-O7-13-00min.doc District No.2: Meridian Joint School District No.2, represented by Phil Hull with The Land Group, is requesting design review approval to modify the landscaping within Cas a Escuela Subdivision. The site is located on the north side of State Street approximately 1,/.¡ mile west of Edgewood Lane. Murray introduces the item. Phil Hull 128 S. Eagle Road Eagle, Idaho. Mr. Hull reviews the application. Discussion between Mr. Hull and Board. Wendell Bigham3526 S. Ashberry Way Boise, Idaho. Mr. Bigham represents the Meridian School District No.2 briefly reviews the history of the item and discusses the reasons for this application. Cerda reviews the staff report. Murray opens the public hearing. Mark Butler, 1640 Washam Road Eagle, Idaho. As the ex-Zoning Administrator he reviews the history of the original application submitted by Meridian School District. He notes that Eagle Academy is still operating under a temporary certificate of occupancy. On a side note, as an Eagle resident, he feels the School District should be held responsible for their actions. Discussion between Butler and Board. Mr. Bigham states that it is the School Districts desire that the proposed landscaping meet the intent of the original condition that was required for the 84 caliper inches of replacement trees. It is also the hope of the School District that this application will enable them to obtain a certificate of occupancy. Phil Hull addresses questions from the Board regarding tree plantings. Discussion amongst the Board. Murray closes the public hearing. The Board asks ex-Zoning Administrator Mark Butler if the piece of land on the west side of lot 1 is an actual lot in the subdivision. Discussion regarding the responsibility oflot maintenance. General discussion. Wendell states that the School District is not interested in installing the berm if the 84 inches of caliper is still condition associated with this subdivision. It is his understanding that this berm is a compromise that was made between the School District and Council member Bastian. He concedes that the land on the west oflot 1 is owned by the School District and it will retain ownership of it. Discussion between Council Liaison Merrill and Board. Murray moves to continue DR-I-97 MOD to the August 14, 2000 meeting. With the request that staff provide the Design Review Board with the final site specific and standard conditions for approval for DR-I-97, the final approval comments for the final plat for Cas a Esquela subdivision, a copy of the CC&R's and any correspondence between the City and the School District with respect to the 84 caliper inches. Staff shall provide a copy to of the above to the School District at time of Board distribution. Seconded by Kenison. ALL A YE...MOTION CARRIES. Murray calls a 5 minute break. E. DR-39-00 -Sprim! Creek - Sprinl! Creek Associates LLC: Spring Creek Associates LLC, represented by Robert Hess, is requesting design review approval ofa 13,728-square foot Page 4 of 6 K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-O7-I3-00min.doc ,,- -'-, , ~------~---,-,-----,.. assisted living center, eighteen 1,185 to 3000-square foot residential units, a 144-square foot storage building, and site landscaping within Spring Creek III. The site is located on the northwest comer of Eagle Road and Ranch Drive extended at 653 North Eagle Road. Murray introduces the item. Robert Hess, 6550 Overland Boise, Idaho. Mr. Hess reviews the application in detail. Dave Koga 128 S. Eagle Rd. Eagle, Idaho. Mr. Koga reviews the landscape plan. Discussion between Mr. Hess, Mr. Koga, and the Board. Cerda reviews the staff report. Murray opens the public hearing. Doug Whey 1091 N. Pinnacle Way Eagle, Idaho co-developer of the project. States that all windows will be sliding windows, the AC units will be window units, the main building will be serviced by a unit mounted exteriorly, and also the 114 square foot storage unit is a requirement for this type of development. Murray closes the public hearing. Murray moves to approve DR-39-00 Spring Creek with the site specific and standard conditions of approval with the following additional conditions. Site specific condition #5:The support building indicated to be the 144 square foot building shall be brought back to staff and one member of the Design Review Board prior to issuance of a building permit. The applicant has indicated that all exterior materials will match the assisted living building. #6: Any exterior HV/AC units associated with the assisted living building shall be screened with landscaping, said landscaping shall be reviewed by staff and one member of the Design Review Board prior to issuance of a building permit. #7: The existing silver maple shall be protected from construction activity and shall be maintained in accordance to the Arborist report or any amendments provided that those amendments are brought to staff for review. Should the silver maple be requested by the applicant to be remove the applicant shall provide a new landscape plan for full Design Review Board approval prior to issuance of a building permit. That Design Review approval would be set on a regularly scheduled monthly meeting agenda. #8: All HV/AC vents pipes, etc. through the assisted roof structure shall be painted a complimentary color to match the roof shingles. #9: The applicant is encouraged to add additional breaks in the main roof planes of the assisted living building to avoid long continuous, unbroken planes. The applicant may elect to have those additions reviewed by staff and one member of the Design Review Board prior to submission for a building permit, This is a voluntary action on behalf of the applicant. #10: The retaining wall shown along the private roadway shall be keystone in nature. The crosswalk pavers shown on the private drive shall be brick pavers and shall be taupe or brown in color. #12: The Design Review Board encourages Planning and Zoning to request no parking along the private drives to maintain adequate vehicle circulation. #13: Additional landscaping shall be added to the northwest area of the assisted living back yard to provide additional relief from the rear elevation. Seconded by Kenison. Discussion. ALL A YE...MOTION CARRIES. Page 5 of 6 K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-O7-13-00min.doc 6. NEW BUSINESS: None 7. REPORTS: A. Design Review Board Members B. Council Liaison C. Staff 8. ADJOURNMENT: Moved by Kenison and seconded by Anderson to adjourn. ALL AYE.. .MOTION CARRIES... RESPECTFULLY SUBMITTED: SH N K. MOORE CITY CLERKlTREASVRER JAMES G. MURRAY CHAIRMAN ...811'"""'-- ..,.~ 0 P l!.{~#~. , ~ ..."'..",O< '~t.. $' v iii . r;\ <@ '.,. 1 .",e c~"f08.ft. \ ~ ;¡<'f '(J -!.p1Îl ~ ~ *i, --- ~ ~ ::: .. . "..., ;::: Ioi ..... _.~ . ~.. \ ot<'/. c",; , ,. ,r. iT l":'J .. , " . < ", a . to \"1.",,",,.. """"" y¡ ... \~:i:~.§;,~~j;/ ~ A TRANSCRIBABLE RECORD OF TillS MEETING IS AVAILABLE AT CITY HALL. Page 6 of6 K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-O7-13-00min.doc '----.. -- '--'-- - --~----"--"--' - "---- DESIGN REVIEW BOARD PUBLIC HEARING SIGN-IN SHEET Subject:DR-1-97MOD Casa Escuela Subdivision Landscaping July 13, 2000 6:00 P.M. PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? Page 1 of 1 • DESIGN REVIEW BOARD PUBLIC HEARING SIGN-IN SHEET Subject:DR-39-00- Spring Creek July 13, 2000 6:00 P.M. PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? Page 1 of 1 DESIGN REVIEW BOARD PUBLIC HEARING SIGN-IN SHEET Subject:DR-37-00 Addition to U.S. West Communications Building July 13, 2000 6:00 P.M. PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? Page 1 of 1 DESIGN REVIEW BOARD PUBLIC HEARING SIGN-IN SHEET Subject:DR-35-00 Building Wall Si2ns for Mr. $1.00 July 13, 2000 6:00 P.M. PLEASE PRINT LEGIBLY NAME ADDRESS TELEPHONE PRO? CON? Page 1 of 1 Sent ¢y FHutchison Smith Architects 2083380011; 07/10/00 11 :46AM; etF #7 5;P:ge 1/1 RE'EIVED & FILED ' - -r :. U'rCH>tsoN CITY OF EAGLE ` ' ;!h MITH -. ' "ARCHITECTS JUL 1 0 2000 ' R '▪ • f t 'I Filr Route to: .=..-P :: July 10,2000 - t_ Barb Cerda • City of Eagle =_ z - 310 E. State Street Eagle,Idaho 83616 3 t•1 -, Fax: 939-6827 e;y RE: US West Building Addition' • t� DR-37-00 —' fl* iDI&Cerda: r - t�� iiiisqltot f. The above project is currently on the Design Review Board agenda for July 13,2000. '.a} We are requesting that our hearing be moved to the August 10,2000 Board Meeting. . - r3 } i If you have any questions please give me a call. -1 6 A _ rLi Sincerely, x 3 i r.- Bob Smith , Y; Partner - ,sg, _-1 ,,- , '' BS:vh a Ng.. - i ;tom Cc: file • s - E.Y.7 F F� y +P.t I..p:.1 ; < 1L1 _1: �i._ tr+eM+•+ _ '..1 n a j ,r� s. ._.� IWTSFAVEALIDN.IN'.IXKUMEAT.G:170t.Le to City of Eagle 7-IUO0.dc .',-,414041040*- ' ,'.,,,,', 92 1)13/CCI A `z7ul 13-00 08:34A P-01 ';. •s fa , ' RECEIVED & FILED PM CITY OF EAGLE ARCHITECTS j I I I 1 3 2000 LEATHAM KROHN VAN OCKER Filo: Route to: TRANSMITTAL 3 ao PROJECT:- �e�y�/may) 7 Hi __ 611-iE. VIA: MAILED n FAXED )) f)EI-IVEREL) ❑ n p rX'f '�J� - � ,,��,,�-�R PICKED UP [] ;, FOLLOW1 cJ: 2 PA S. • IIP • • s . r _.4' ) , j-7 a2 �7G tv. � lc orb.. oN� ('''--tQ . , •,sr›} AV,x. .- ) L A - 4p',.)6. Apri.irtç * 4 ;,;i. - z tom- jw .I . Sx-MDa JOCK/ ,J �5 A - k, ,: -_ .ri. I -r %) )P ? r .____egibt_____IjkyLx y • --ry s Pie"' S? �1A D k,.0.) 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