Minutes - 1998 - Design Review - 09/10/1998 - Regular
DESIGN REVIEW BOARD
MINUTES
September 10, 1998
The Design Review Board met in regular session on September 10,1998. Chainnan
Murray presiding.
1.
CALL TO ORDER:
2. ROLL CALL: The following members were present: ANDERSON, GRECO,
MURRAY, VANCE, Council liaison MERRILL. Absent: MC CULLOUGH. A quorum
is present.
3.
REQUEST FOR APPROVAL:
A. Minutes of August 20, 1998.
Moved by Vance and seconded by Greco to approve the minutes of the August 20,
1998, meeting as corrected. ALL AYE...MOTION CARRIES...
4.
OLD BUSINESS: None
5. PUBLIC HEARINGS:
Chainnan Murray announced it is the time and the place for the Public Hearing.
A. DR-27-98 - Landscaoe Plan and Entrance Sienal!e For Lakeland Estates
Subdivision (Revised Plat) - Lakeland Investors. LLC: Lakeland Investors, LLC,
represented by Ron Bath, is requesting design review approval for the common area
landscaping and entrance signage for Lakeland Estates Subdivision. The 23-acre, l2-10t
residential subdivision is located approximately 1,000 feet south of State Highway 44,
west of old State Highway 55 (if extended). The subdivision's entrance is proposed to be
located on the south side of State Highway 44, approximately l60-feet east of the
intersection of new State Highway 55 and State Highway 44.
Murray introduces the item.
Phil Hull, with the Land Group, reviews the proposed landscaping for the application.
Discusses his concerns with the staff report regarding the west property line. There are
currently plans from ITD and ACHD to extend state highway 55 from MonRoe's
connection on State Street up to Cloverdale Road, this would abut the west property line
of this project. Suggests alternative methods of compliance for the west property line as
follows: 1). Requests a reduction in plant material quantities due to the large number of
trees already existing (257 trees which are above 3" caliper along the west side). 2).
Requests pennission to plant ten to twelve 4" caliper trees per 100 feet. 3.) Would like
to plant 1-2" caliper flowering trees on the west side only. 4.) Requests a decrease in
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berm height, due to a space limitation on the west side. 75 foot landscape buffer area and
the existing vegetation and ditch that are at this location take up approximately 50 feet,
thus leaving only 25 feet in order to place the required landscaping and berming. Further
discussion regarding the application.
Vaughan gives a review of the staff report site specific conditions of approval. Murray
questions the time frame for future construction of the road to be placed on the west side
of the property designated on the AP A functional street map, has concerns regarding the
placement of restrictions due to a road that may, or may not,be built in the next 20 years.
Discussion between Council member Merrill and Murray regarding the restrictions which
may be placed to protect the property owners which may be effected.
Murray opens public hearing.
Ron Bath, 316 W. Bannock Boise, ID. Notes that he has submitted the CC&R's to staff,
discusses the various conditions and stipulations detailed in the document. The document
will contain information regarding the current gravel extraction operation, the possible
installation of the proposed road mentioned above, and also will detail a proposed Ware-
Mart site in the vicinity.
MuITay closes the public hearing.
Discussion amongst the Board regarding recommending first time disclosure to be placed
on the final plat. Council member Merrill states that the applicant has volunteered to do
this. Discussion of applicants proposed alternative method of compliance. Mr. Hull and
Mr. Bath provide clarification regarding the paving roads on the site, cuITently there is
only one gravel road which will be on the east side of the property and used emergency
purposes.
Murray moves to approve DR-27-98 Landscape Plan and Entrance Signage for
Lakeland Estates Subdivision with the standard and site specific conditions of
approval with the following exceptions. Site specific #3 shall be deleted. Adding a
site specific stating that: A letter shall be provided by the applicant identifying the
inclusion of two times the quantity of the coniferous landscaping shown in their
alternate method of compliance, and that doubling the quantity permits the
reduction on in planting height. Also a site specific condition stating: The Design
Review Board recommends to the Planning and Zoning Commission that the
CC&R's for Lakeland final plat shall include full disclosure of MonRoc gravel
operations, potential for Highway 55 extension, and the potential for Ware-Mart
development. Seconded by Vance. Discussion. Murray amends the first new site
specific condition to include: The applicant shall be permitted to reduce the
flowering ornamental tree caliper from 3" to 2" on the west side of this development
only, and this entire alternate method of compliance shall be submitted and
reviewed by staff and one member of the Design Review Board. Amendment
seconded by Vance. Discussion. ALL AYE...MOTION CARRIES.
B. DR-28-98 - ExistinS! House Remodel and ChanS!e of Use from Residence to Office
- James Beard: James Beard, represented by James Gipson Associates, is requesting
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design review approval to remodel and convert an existing 1,326 sq. ft. house into an
office building. The 0.21-acre site is located on the southwest comer of Aikens Road and
1 sl Street, approximately 250- feet east of Eagle Road at 79 East Aikens Road.
Murray introduces the item.
James Gipson, P.O. Box 219 Eagle, ID. Gives a brief review ofthe application.
Discusses parking requirements and notes that not all of the building space will be used
and office space some of it will be storage. Comments on site specific conditions 5, 8,
and 9 and requests they be removed. Regarding site specific condition #5, feels they
cannot meet the 75 foot spacing, as the site is simply not large enough to accommodate it.
Discussion between Mr. Gipson and Board for clarification regarding walkway and
parking requirements. Board reviews material samples. Discusses roof drainage and
proposed landscape plan.
Vaughan reviews staff report with special attention to site specific conditions 5, 8, and 9.
Discussion of parking requirements between Mr. Vaughan and Board.
Murray opens the public hearing.
Murray closes the public hearing.
Discussion amongst the Board. Murray feels additional information needs to be provided
in order to make a more informed decision. If this item is continued Murray would like
the Board to receive a copy ofthe rezone application in the next packet, because there are
questions left over ITom that they need answers for. Would like to see the application
continued and have a list of additional information needed provided to the applicant.
Murray moves to continue DR-28-98 Existing House Remodel and Change of Use
from Residence to Office to be placed on the regularly scheduled October agenda.
The applicant shall re-submit for staff to prepare an amended staff report. (I want
to tell the him [the applicant} what we need to see.) In the amended staff report I
would like to include the full property in question i.e. which parcels are involved,
how drainage will work, show the existing trees including the ones located down by
the ditch which the applicant has stated as existing but are not currently shown on
the plans, a full copy of the rezone. And it is our suggestion that the colors for the
building should be brightened to reflect, rather than sands, grays and browns. A
different color palate shall be presented with color samples and identification of
paint colors. Seconded by Greco. ALL AYE...MOTION CARRIES.
C. DR-29-98 - Master Sien Plan For Entrance Identification For Channel Center
Subdivision - B.B. One: B.B. One, represented by Dennis M. Baker, is requesting design
review approval for entry sign identification for Channel Center Subdivision. The site is
located on the southwest comer of State Highway 44 and S. Eagle Road.
Murray introduces the item.
David Koga 128 S. Eagle Rd. Eagle, ID. Representing B.B. One, gives a review ofthe
application. Discusses staff report and site specific conditions. Presents the board with
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an physical example of the type of site lighting lamp which they would like to use on this
proj ect.
Dan Torfin, addresses site specific condition #3. The sites in question are ~urrently
owned by private property owners which are not under the control ofB.B. One. He is
willing to help the City bring these property owners into compliance, but would request
the application not be held up because of the non-compliance of other individuals.
Vaughan makes himself available to answer any questions the Board may have. Vance
questions if the Board can approve entry sign based on design not on square footage.
Merrill notes that this property is located in a different district than an application
previously brought before the Board located on the other side of the bypass intersection.
Greco questions staffs reasoning to place restrictions because of the miscellaneous
signage under the control the private property owners. Vaughan notes that some of the
signs are located on the benn which is a common area, this requirement would give the
city more control regarding current non-complying signage for this site.
Murray opens the public hearing.
Murray closes the public hearing.
Dan Torfin rebuts comments made by staff. Notes that B.B. One leases to these tenants
and feels uncomfortable telling them what they mayor may not do. Also comments that
they would like to use metal halide lights. Merrill questions as to what they will do with
the water feature in the winter. Mr. Torfin states that a final decision has not been made,
he currently would like to see if run year round. Merrill expresses her concern with
children getting into the water feature. Mr. Torfin notes this concern and comments on
other projects with water features he has been involved with. Merrill questions if the
CC&R's address signage on the benn. Mr. Torfin is unable to comment for sure, he will
have to look into it.
Anderson moves to approve DR-29-98 with site specific and standard conditions of
approval, adding site specific condition #4: The light fixture height shall not exceed
the height of surrounding landscaping. Seconded by Vance. Discussion. ALL
AYE...MOTION CARRIES.
6.
NEW BUSINESS: None
7.
REPORTS:
A. Design Review Board Members: Murray discusses a work session he attended
last week regarding three applications which had been approved with review and
approval of staff and one staff member. Murray gives results the rneeting.
Discusses workshop fonnat for applicants needing direction. General discussion.
B. Council Liaison: Discusses the Eagle Pavilion application which had
previously been brought before the Board and Council's action regarding it.
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Eagle Pavilion will come before the Design Review Board again for final
approval.
C. Staff: Vaughan discusses application which have been received and will be
heard in the up coming months.
8. ADJOURNMENT: Moved by Greco and seconded by Anderson
to adjourn. ALL AYE...MOTION CARRIES...
RESPECTFULL Y SUBMITTED: ~~:".ÖFE~
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JAMES G. MORRAY
CHAIRMAN
A TRANSCRIBABLE RECORD OF THIS MEETING IS AVAILABLE AT CITY
HALL.
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