Minutes - 1998 - Design Review - 08/20/1998 - Regular
OR1G1NAL
DESIGN REVIEW BOARD
MINUTES
AugU:!it 10,1998
The Design Review Board met in regular session on August 20, 1998. Vice Chainnan
Vance presiding.
1.
CALL TO ORDER:
2. ROLL CALL: The following members were present:, VANCE, MC
CULLOUGH, ANDERSON - Present. GRECO, MURRAY, Council liaison MERRILL
Aèi'!~,nt: Present. A quorum. is present
3.
REQUEST FOR APPROVAL:
A. Minutes of July 23, 1998.
Moved by Vance and seconded by McCullough to approve the minutes of the July
23, 1998, meeting as corrected. ALL AYE...MOTION CARRIES.
4.
OLD BUSINESS: None
5. PUBLIC HEARINGS:
Vice Chainnan Vance announced it is the time and the place for the Public Hearing.
A. DR-21-98 - New Buildin2 Wall Si2n For World Wide Tours & Travel Within The
Bosanka Villa2e Shoppin2 Center - World Wide Tours & Travel: World Wide Tours
& Travel, represented by Idaho Electric Signs, is requesting design review approval for a
new building wall sign located in Bosanka Village at 393 W. State Street, Ste. B.
Vance introduces the item.
Debbie Anderson, representing World Wide Tours and Travel, gives a brief review of the
application.
Vaughan states the proposed sign meets the approved size criteria on the master sign
plan. Reviews site specific conditions detailed in the staff report.
Vance opens the public hearing.
Vance closes the public hearing.
General discussion
Vance moves to approve new building wall sign for World Wide Tours & Travel
with site specific and standard conditions of approval. Changing the site specific
condition to allow the banner sign to remain in place for thirty days from tonight.
Seconded by McCullough. ALL AYE...MOTION CARRIES.
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B. DR-22-98 - New Childcare Buildin~ At Seven Oaks Elementary School-
Community Familv YMCA: Community Family YMCA, represented by Morten Awes,
is requesting design review approval for a 2,044 sq. ft. building to be used as a child care
facility. The 10-acre site is located on the west side ofN. Seven Oaks Way
approximately 480-feet north of Floating Feather Road at 1441 N. Seven Oaks Way.
Vance introduces the item.
Morten Awes, representing the YMCA. Displays color renderings of the proposed
building. Reviews the proposed building and landscaping. Jim Evert explains the need
for the building and the efforts that have been made to have the building be visually
integrated with the existing elementary school building.
Vaughan reviews the staff report in detail. Vaughan relays comments which have been
submitted in writing by Chairman Murray (see copy attached to minutes).
Council member Merrill joins the meeting.
Vance opens the public hearing.
Vance questions Mr. Awes as to whether or not you could specify the window design on
these type of modular buildings. Mr. Awes states that it is possible.
Vance closes the public hearing.
Vance doesn't have a problem with the design of the building, it has a campus type
feeling. McCullough does not have any concerns with the application. Anderson
requests clarification on the window specifications from Mr. Awes. He states it is a
standard design which is currently being used in the Meridian School district. Discussion
regarding windows vs. wall space.
Anderson would like to have one additional window placed on both the right side of the
front facia and on the left side of the front facia. General discussion regarding additional
windows.
Rene Stiner, Coordinator ofthis site, addresses the condition requiring more windows, it
will take work space away from the inside.
Anderson moves to approve DR-22-98 with site specific and standard conditions of
approval. Seconded by McCullough. ALL AYE...MOTION CARRIES.
C. DR-24-98 - Multi-Tenant Retail Buildin~ Within Ea~le Pavilion ShoDpine:
Center - Ron Bath: Ron Bath is requesting design review approval for a 17,770 sq. ft.
multi-tenant retail building located on the northeast comer of S. Eagle Road and State
Highway 44 at 480 S. Eagle Road.
Vance introduces the item.
Ron Bath, representing Eagle Pavilion Investors, introduces the application. Phil Hull
with the Land Group, reviews the proposed landscaping. Pete Rockwell, goes over the
architectural elements ofthe proposed buildings. Discussion regarding material samples.
Butler explains how the Comprehensive plan and this project would interact. Discussion
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of proposed Development plan for this site. Points out the dilemma the Board may face
in taking action on this application prior to action by Council.
Phil Hull reviews the buffer area in more detail. Meandering sidewalk landscaped with a
variety of trees, in some areas licensing agreements will be entered into.
Butler and Vaughan review staff report. Vaughan provides written comments submitted
by Chairman Murray (see copy attached to minutes).
Vance opens the public hearing.
Vance closes the public hearing.
Discussion amongst the Board.
Vance questions Mr. Bath regarding the delivery entrance the reason for it not being
proposed as a through street. Bath states that Albertson's will only allow 2 entries into
their parking lot. Vance directs questions to Mr. Rockwell regarding architecture,
specifically the front entry and if it would be possible to recess the entry. Questions Mr.
Bath on the landscaping of the comer property. Bath makes several comments: He feels
that ifhe must abide by the Comprehensive Plan then all four of the comer developments
should have to the same. Ifhe looses parking spaces he could loose a pad site and if that
is the case the entire project may be in jeopardy. The Planning and Zoning Commission
unanimously felt that the 28,000 sq feet oflandscaping for that comer is excessive. And
lastly that the figure of 28,000 sq feet is a rough estimate.
Butler comments that thus far the proposed Grossman Property and the proposed
Zamzow's project will be held to similar landscaping requirements. Also states that the
maps available at City Hall may not be to an accurate scale, the properties in question is
on the GIS system at Ada Planning Association and an accurate figure to the foot can be
obtained.
Council liaison Merrill addresses the concerns of the elderly had when Albertson's was
being proposed. Also on past discussions regarding the landscaping of this comer.
Bath displays an overhead which reflects how 28,000 sq feet of landscaping on this
comer would impact the site.
Discussion amongst the Board. Anderson feels that to be short by 17,000 sq feet is quite
a large number. Questions as to whether a compromise would be possible. Questions
lighting on the back side of the building to provide a safer environment at night.
McCullough questions the type of shrub selected to surround the trash enclosure, and
suggests a taller type. Vance truly feels that the 28,000 sq ft requirement will, regardless
of what action is taken, end up being appealed to Council.
Vance moves to approve DR-24-98 Eagle Pavilion with site specific and standard
conditions of approval. Modifying site specific condition #10 to include: Site lighting
shall be placed along the pathway to the south of Albertson's so that it is sufficient
to afford a well lighted pathway at night. The proposed lighting shall be approved
by staff and one member of the Design Review Board. Seconded by McCullough.
Discussion. Vance amends his motion to add site specific condition #11: The
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landscaping of the corner of the property (approximately 28000 sq ft) shall come
back to the Design Review Board for approval after being submitted to staff. #12
The front door shall be recessed in some manner and shall be reviewed by staff and
one member of the Design Review Board. #13: The trash enclosure between
Albertson's shall have one row of five to six foot shrubs installed along the west side
of the trash enclosure. Seconded by McCullough. ALL AYE...MOTION TO
AMEND CARRIES. ALL AYE...MOTION AS AMENDED CARRIES.
D. DR-25-98 - Maintenance Buildine For Banbury Meadows Golf Course -
Banbury Meadows. LLC.: Banbury Meadows, LLC, represented by Cornel Larson, is
requesting design review approval for a 7,200 sq. ft. maintenance building located within
a 1.29-acre maintenance area on the interior of the proposed Banbury Meadows golf
course approxirnately 560-feet west of Eagle Road. The 125-acre proposed golf course
site is located approximately Y2-mile north of Chinden Boulevard.
Vance introduces the item.
Cornel Larson, representing Banbury Meadows, 210 Murray Boise, ID. Gives a review
of the application. Phil Hull reviews the proposed landscape plan. In order to abide with
an agreement with the adjacent property owner a lot of screening and benning has been
done. A six foot wood fence is also proposed.
Vaughan reviews the Dillard agreement (the agreement with the neighbor) the proposed
plan seems to exceed the agreement requirements. Briefly reviews site specific condition
#6 regarding interior parking lot landscaping.
Vance opens the public hearing.
Vance closes the public hearing.
McCullough has no problem with the proposed landscaping. Anderson requests
clarification on size of trash enclosure. Vance questions whether or not the smaller
windows displayed on the club house elevation, could somehow be incorporated into this
structure.
McCullough moves to approve DR-25-98 maintenance building for Banbury
Meadows Golf Course with site specific and standard conditions of approval.
Adding a site specific condition: The window size of the smaller windows on the
maintenance building shall be adjusted to be the same size as those on the proposed
club house. Seconded by Anderson. ALL AYE...MOTION CARRIES.
Vance calls a 5 minute recess.
6.
NEW BUSINESS:
A. Desbm Review !!uidelines for Ea!!le River - Bill Clark: The Zoning Administrator
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is requesting Design Review Board approval of the larIdscape, site design, arId
architectural design guidelines for Eagle River, LLC.
VarIce introduces the item.
Butler explains why this item has been brought before the Board. Basically staff is
requesting the Board to give comments on the proposed larIdscaping.
Bill Clark gives background on the Eagle River project arId how they came to make these
landscaping guidelines. Displays slides of projects similar to what might be produced as
a result ofthe proposed guidelines. Discusses the differences between the proposed
larIdscaping and the CUITent city code. i.e. caliper of trees, drainage swale, pedestriarI
connections to the river, punched windows.
General discussion between Board arId Mr. Clark.
Vance asks for a chance to review the proposals, arId thanks him for the opportunity to
comment.
B. DR-13-98 - Feather Nest Estates Subdivision Landscaoine - Cedar Falls
Partnership: Cedar Falls Partnership, represented by Wayne FoITey, is requesting
Design Review Board reconsideration ofthe conditions for Feather Nest Estates
Subdivision LarIdscaping. The 39.67-acre site is located on the north side of Floating
Feather Road approximately %-mile east of Eagle Road at 1020 Floating Feather Road.
VarIce introduces the item.
Wayne FoITey, representing Cedar Falls Partnership, is requesting clarification on some
of the site specific conditions. Mr. FoITey submits documentation in the fonD of updated
covenarIts for the subdivision. Documentation notes the grass mix, distarIce between tree
plarItings, type oftrees which may be plarIted. VarIce notes that he made the original
motion. His original desire was to have the Developer be responsible for the plarItings,
arId ifhe understands Mr. FoITey's proposal here its to shift the responsibility to the
homeowner for the plarItings. Phil Hull provides comment on experiences he has had
with other subdivisions. A six foot alternating lap cedar fence is proposed for the west
side ofthe property. On the side of the property which abuts Lexington Hills they do not
a fence. Would like the following larIguage added to site specific condition 8: " .or prior
to issuarIce of OCCUParIcy pennit for home or lot.
VaugharI suggests site specific condition number 3 may need to be modified. General
discussion regarding proposed fencing arId maintenarIcc of the fence. The question as to
which committee required fencing is posed.
Vance moves to amend previous approval of Feather Nest Estates Subdivision
Landscaping. The Feather Nest Estates Subdivision Covenants submitted on
8/20/98 and dated August 13,1998 (see copy attached to minutes) shall be changed as
follows: Under the B the 1st bullet shall be changed to read "Landscaping within the
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five-foot strip shall include grass sod, shade trees and any other landscaping shall be
approved by the City of Eagle. The pressurized irrigation system must be installed,
operational and have passed an inspection by the City Engineer prior to issuance of
an occupancy permit for the home." rd bullet is accepted. In the third bullet the
blank shall have the number eighty inserted. 4th bullet is accepted. 5th bullet shall
read: "If a street tree dies it must be replaced within 60 days by the home owner
with a reasonable extension allowed for weather." 6,7, and 8th bullets are accepted.
Those shall be reflected in site specific conditions of approval. In the document
dated August 5, 1998 (see copy attached to minutes) #3B shall be modified to replace
the term homeowner with lot owner. Site specific condition #4 shall be
recommended to City Council to be stricken prior to signing of the final plat.. Site
specific conditions 8 and 9 shall be stricken. All other site specific and standard
conditions of approval shall apply. Seconded by Anderson. Discussion. ALL
AYE...MOTION CARRIES.
7.
REPORTS:
A. Design Review Board Members: None
B. Council Liaison: None
C. Staff: None
8. ADJOURNMENT: Moved by Vance and seconded by McCullough
to adjourn. ALL AYE...MOTION CARRIES...
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APPROVED:
~/~
MIKE VANCE
VICE CHAIRMAN
A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT CITY
HALL.
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