Minutes - 1998 - Design Review - 05/14/1998 - Regular
DESIGN REVIEW BOARD
MINUTES
May 14, 1998
The Design Review Board met in regular session on May 14, 1998. Chairman Murray
presiding.
1.
CALL TO ORDER: Called to order 6:10 p.m.
2. ROLL CALL: The following members were present: GRECO, MURRAY,
VANCE, MC CULLOUGH. Absent: PEDERSEN, Council liaison MERRILL. A
quorum is present.
3.
REQUEST FOR APPROVAL:
A. Minutes of April 9, 1998.
The minutes are tabled until the tape can be reviewed for to provided clarification on the
motion noted in item 7D. They shall be placed on the next agenda.
4.
OLD BUSINESS:
A. DR-23-97 - Revised Landscape Plan for Mornine Meadows Manufactured Home
Park - Bill Webster: Bill Webster with Edge Investments is requesting Design Review
approval for the revised landscape plan for Morning Meadows Manufactured Home Park
(previously Lexington Hills #11). The site is located approximately Yz mile north of
Floating Feather Road abutting old State Highway 55 on the east and new State Highway
55 on the west.
Murray introduces the item.
Neither the applicant nor a representative for the applicant is present. Murray questions
the audience if anyone is in attendance to comment on this item, there is no response
from the audience.
Murray chooses to move this item further down on the agenda. It shall now be heard as
item 7D. Ifno representative shows up, then this item will be continued.
5. PUBLIC HEARINGS:
Chairman Murray announced it is the time and the place for the Public Hearing.
A. DR-9-98 - New Medical Clinic - St. Alphonsus Hospital: St. Alphonsus Hospital,
represented by Sam Burrows with Lombard-Conrad Architects, is requesting design
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review approval for a 3,500 sq. ft. (with an additional 1,000 sq. ft. for future expansion)
medical clinic. The .57-acre site is located on the south side of West State Street
approximately 560-feet west of Eagle Road at 197 West State Street.
Murray introduces the item.
Greco recuses himself from voting on this item due to a possible conflict. He will
participate in the discussion portion on the application, but will not vote.
Sam Burrows representing St. Alphonsus Hospital gives a detailed overview ofthe
application.
Vaughan gives an overview of the staff report. General discussion between Board, Mr.
Burrows, and Vaughan.
Murray opens the public hearing.
Mary Preuit, with MERP Investments, has been built in several homes in Kestrel Cove.
Ms. Preuit feels that this clinic would be an asset for the City and would have a positive
impact on the subdivision.
Murray closes the public hearing.
General discussion amongst the Board. Vance expresses concern regarding the turn of the
century statement of the building and also the buffering for this site. McCullough
questions the continuation of the stamped concrete, and the placement of benches in the
front of the building. Murray discusses the placement of the irrigation boxes, questions
the buffer between the fire department and the fence along the clinic property, discusses
the gutter chain drop placement. Discussion regarding material samples and design.
Vance moves to approve DR-9-98 St. Alphonsus Hospital Clinic with the site specific
and standard conditions of approval. Adding the following site specific conditions:
#9: The fence on the east side of property shall be deleted from the project. #10:
The bench located directly in front of the front door on State Street shall be moved
offto the east side. #11: The proposed future expansion shall be approved now with
the condition that it is a direct mirror of the front facade repeated in the back. And
at such time that it is submitted it shall be reviewed by staff and one member of
Design Review Board. #12: The brick facia in the front and rear shall go all the way
to or below the sidewalk so that no stem wall shows. #13: The buffer strip along
Kestrel Place shall be a part of the project as per ordinance and be required as per
ordinance in some form. #14: More architectural detail shall be shown on the
exterior of the building and be reviewed by staff and Chairman Murray. Murray
seconds. Discussion. Murray moves to amend the motion to delete #13 as it is
already stated in staffs site specific condition. Vance seconds the amendment. ALL
AYE...MOTION CARRIES. GRECO ABSTAINS.
B. DR-10-98 - New Multi-Tenant Office Buildim! - Beechwood Builders: Beachwood
Builders, represented by Grant Kolnes, are requesting design review approval for a 3,480
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sq. ft. multi-tenant office building. The .30-acre site is located on the north side of E.
State Street approximately 1,600 feet east of Edgewood Lane at 2100 E. State Street.
Murray introduces the item.
Wayne Forrey with Hubble Engineering, representing Beechwood Builders. Gives an
overview of the application and comments on the staff report.
Murray comments on ex parte contact regarding this application. The application had
been presented at the previous Board meeting. No representative from Beechwood was
present during this time. The Board was unaware that the application had been fonnally
submitted and accepted by the City.
Forrey acknowledges this and wishes to continue with the presentation of this application.
He hands out a revised landscape plan to the Board for review, and discusses the staff
report.
Vaughan reviews the staff report. Also provides feedback on Mr. Forrey's comments
regarding landscaping and buffer area compliance.
Murray opens the public hearing.
No one from the audience chooses to address this item.
Murray closes the public hearing.
Discussion amongst the Board. McCullough comments on the proposed landscaping.
Todd Henry, with Media One, comments on the power pole located at the front of the
building. General discussion regarding the revised landscape plan. Grant Kolnes
comments on material color. Forrey provides clarification regarding the planting of
columnar trees in the infiltration swell. Pete Cintorino, Eagle Nursery, comments on the
planting of trees in a drainage area, and feels that it would not be a good growing
environment for the trees. General discussion.
Murray moves to approve DR-IO-98 New Multi-Tenant Building with the site
specific and standard conditions of approval. With the additional site specific
conditions: #1: Shall read with an "...with a minimum of5% (308 sq. ft.)
landscaping." The remainder of the condition shall remain the same. #2: Shall be
revised to read "Plant a minimum of 4 columnar trees within the confines of the
building itself, and an additional Thundercloud Plum and Chantieleer Pear be
added at the extreme corners of the building. The landscape plan shall be revised
and resubmitted for review and approval by staff and one member of the Board,
prior to issuance of any building permits. Site specific conditions #3 & #4 shall be
deleted. Add site specific condition #8: The window design as presented in the
original application identifying a panel sill on the west elevation shall remain. #9:
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The applicant is encouraged to tint the north and south windows. #10: The
quantity of plants on the revised landscape plan be similar to that presented in the
original plan submitted and dated as received by the City, April 20, 1998. #11: All
mechanical equipment on the sloped composite shingle roof shall be painted metal
to match the roof shingles. #12: Additional ground for the two interior planters is
to be stretched as available to provide as much dirt space as possible. Seconded
Vance. Discussion. Murray amends the motion to add site specific condition #13:
That if the interior box planters adjacent to the building are not required to meet
the minimum landscaping requirements the applicant may elect to delete them.
ALL AYE...MOTION CARRIES.
6.
NEW BUSINESS:
A. Reconsideration of the si~n floodli~htim! for the multi-tenant buildin~ within
Channel Center Subdivision - Dan Torfin: Dan Torfin, with Dennis Baker and
Associates, is requesting Design Review Board reconsideration to allow metal halide
lighting for the monument signs for the multi-tenant building within the Channel Center
Subdivision. The site is located on the west side of Eagle Road approximately 640-feet
south of State Highway 44 at 600 S. Rivershore Lane.
Murray introduces the item.
Dan Torfin, representing B.B. One, gives a review of why they are requesting
reconsideration. Mr. Torfin introduces Scott Kawahara.
Mr. Kawahara with DMA Lighting, discusses lighting alternatives which would work
most effectively for the sign for Channel Center Subdivision. General discussion
amongst Board, Mr. Torfin and Mr. Kawahara.
Vance moves to reconsider the Design Review Board action previously taken
regarding the metal halide lighting for the monument signs for the multi-tenant
building within the Channel Center Subdivision, and approve the metal halide
lighting for the monument sign at Channel Center with the condition that the top of
the barn door can be no higher than the surrounding required landscaping. The
barn doors shall be adjusted periodically to ensure that the light is shining only on
the sign. Seconded by McCullough. ALL AYE...MOTION CARRIES.
7. REPORTS:
A. Design Review Board Members: Murray thanks staff for forwarding a letter sent to
Smith's Chevron regarding the canopy lighting.
B. Council Liaison: None
C. Staff: None.
D. DR-23-97 - Revised Landscape Plan for Mornine: Meadows Manufactured Home
Park - Bill Webster: Bill Webster with Edge Investments is requesting Design Review
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approval for the revised landscape plan for Morning Meadows Manufactured Home Park
(previously Lexington Hills #11). The site is located approximately Y2 mile north of
Floating Feather Road abutting old State Highway 55 on the east and new State Highway
55 on the west.
Murray moves to continue this item to the June 11, 1998 meeting, it shall be heard
as old business. Seconded by Vance. Discussion. ALL AYE...MOTION
CARRIES.
8.
AD J 0 URNMENT:
Moved by McCullough and seconded Greco by to adjourn. ALL AYE...MOTION
CARRIES...
RESPECTFULLY SUBMITTED:&"--~
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APPROVED:
JAMES G. MURRAY
CHAIRMAN
A TRANSCRIBABLE RECORD OF THIS MEETING IS AVAILABLE AT CITY
HALL.
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