Minutes - 1998 - Design Review - 03/12/1998 - Regular
DESIGN REVIEW BOARD
MINUTES
March 12, 1998
The Design Review Board met in regular session on March 12, 1998. Chairman Murray
presiding.
1.
CALL TO ORDER:
2. ROLL CALL: The following members were present: MURRAY, PEDERSEN,
VANCE, WITTE. Council liaison MERRILL. A quorum is present. Absent: GRECO
3.
REQUEST FOR APPROVAL:
A. Minutes of February 12, 1998.
Moved by Vance and Seconded by Witte to approve the minutes of the February 12,
1998 meeting as corrected. ALL AYE...MOTION CARRIES...
4.
OLD BUSINESS: None
5. PUBLIC HEARINGS:
Chairman Murray announced it is the time and the place for the Public Hearing.
Item 5D is moved to be heard after 5A. Hearing no objections from the Board the agenda
is so amended.
A. DR-4-98 - New Office (Insurance) Buildine in Channel Center Subdivision-
Thomas & Karen Sellin: Thomas and Karen Sellin, represented by Mike Fairchild, are
requesting design review approval for a 4,481 sq. ft. office building (with monument and
wall sign) proposed to be located in the new Channel Center commercial subdivision at
483 S. Rivershore Lane. The site is located on the southwest comer of State Highway 44
and Eagle Road.
Murray introduces the item.
Mike Fairchild, representing Thomas and Karen Sellin, gives an overview ofthe
application. Briefly touches on how the application has met the requirements of City
Code, i.e. parking, landscaping, and possible signage.
Discussion amongst the Board and Mr. Fairchild to provide clarification on the
application regarding the columns and rain gutters.
Staff discusses the correction on the plot plan regarding the 1 foot set back from the
North property line, a foot will be removed from the parking lot in order to achieve the
proper setbacks.
Murray opens up the public hearing.
Page 1 of 6
\\EaglellsysISHARED\P&ZIMEETINGSIDESI_REVlMINUTES\Temporary Minutes Work AreaIDR-3-12-98 minutes,doc
No one from the audience chooses to address this item.
Murray closes the public hearing.
Discussion amongst the Board. Witte discusses the landscape plan and asks for
clarification. Mr. Fairchild notes that he is planning on consulting a landscape architect
in order to obtain more detailed plans. Pedersen has concerns with the columns, feels
perhaps the half columns on the building should be left off. Is having a difficult time
visualizing the building. Vance has some questions regarding the roof design and feels
perhaps this application may need to be continued until further detail can be provided to
the Board.
Mr. Fairchild requests the Board consider not continuing this item as it would provide a
hardship for the owner of the building.
Murray states that it is not the scope of the Board to create the design plan, only to act on
the application and infonnation presented to them. Witte gives the applicant a list items
which need to be addressed before the Board would be able to act on this application - a
more detailed landscape plan, irrigation water on the building, additional planting at the
trash enclosure, design of the signage and the lighting for the sign, parking lot lighting,
grade changes within the lawn, color chips for each color to be used on the building.
Murray encourages the applicant to work with the adjoining property owner to combine
the two five foot landscape strips to make use of a wider strip and possibly share the
maintenance costs. Also suggests perhaps moving the trash enclosure to be back to back
with the neighbor whose application is coming before the Board tonight.
Witte moves to continue this item to the April 9th meeting. Seconded by Vance.
Discussion. ALL AYE...MOTION CARRIES.
D. DR-7-98 - New Office (Dentist) Buildine in Channel Center Subdivision - B.B.
One L.L.c.: B.B. One LLC, represented by Nat Adams, is requesting design review
approval for a 3,818 sq. ft. office building proposed to be located in the new Channel
Center commercial subdivision at 535 S. Rivershore Lane. The site is located on the
southwest corner of State Highway 44 and Eagle Road.
Murray introduces the item.
Nat Adams, representing B.B. One LLC, gives a review of the application.
Staff discusses the requirement specifically that the tree plantings should be a minimum
of 3" caliper, and the applicant is aware of the requirement and has no problem with
making the necessary changes. The Zoning Administrator notes that in every staff report
generated there is a notation stating, "Staff defers comment regarding building, sign,
design and color to the Design Review Board". Staff focuses their review on code related
items, not on the design of the application because that is the task of the Design Review
Board.
Murray opens the public hearing.
No one from the audience chooses to address this application.
Page 2 of 6
\\Eaglel'sysISHARED\P&ZIMEETINGS\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-3-12-98 minutes,doc
Murray closes the public hearing.
Discussion amongst the Board. Witte expresses his concern regarding the landscape
plans which show plantings beyond the property line. Dan Torfin addresses this item and
provides clarification for the Board. Witte discusses the drainage and expresses his
concern regarding the drainage swale impact on the landscaping. Witte comments on the
lack of details regarding sight lighting. Torfin states they are proposing standard shoe
box lighting similar to those at the multi-tenant building. Murray requests clarification
from Mr. Adams regarding the brick wainscot. Mr. Adams provides detailed information
regarding the brick. Discussion of dumpster enclosure and compressor screening.
Vance moves to approve ofDR-7-98, New Office (Dentist) Building in Channel
Center Subdivision, with standard conditions of approval and site specific
conditions of approval. Adding condition #4: The lighting details shall be submitted
to Staff and one member of Design Review Board for review. Condition #5: The
brick facia on the bottom shall start at grade in areas that are not surrounded by
landscaping. Condition #6: The dumpster pad landscaping plan and AlC screening
shall be approved by staff and one member of Design Review Board. The applicant
is encouraged to coordinate north landscape strip with the neighboring
development. Seconded by Pedersen. Discussion. Amend Condition #6 to include:
The storm drainage/landscaping plan shall be submitted to staff and one Design
Review Board member for review. ALL AYE...MOTION CARRIES.
B. DR-5-98 - Landscape Plan for Lexin~ton Hills East Subdivision - East Hills
Development: East Hills Development, represented by Phil Hull and Dave Roylance, is
requesting design review approval of the proposed landscape buffer and entry for
Lexington Hills East Subdivision. The site is located on the northwest comer of Floating
Feather Road and new State Highway 55.
Murray introduces the item.
Phil Hull, representing East Hills Development, reviews the application.
City Attorney, John McFadden, addresses a question regarding current city code
regarding required spacing between trees and suggests options on how to address this
application.
Discussion regarding the Staff report.
Dave Roylance 391 W. State St. Eagle. Gives a brief overview of Lexington Hills and
the landscaping already existing. Council liaison Merrill requests clarification regarding
irrigation provided to Trail Creek and if it will be impacted by the development of this
land. Roylance states the irrigation services will still be available. Discussion between
Board and Mr. Roylance.
Page 3 of 6
\\Eaglel\sys\SHARED\P&Z\MEETINGSIDESI - REV\M1NUTES\Temporary Minutes Work AreaIDR-3-12-98 minutes,doc
Staff reviews what the city ordinance currently requires for this type of application.
Butler states that he has contacted Jerry Stalsmith, a certified Arborist with Boise City,
Mr. Stalsmith commented that a requirement of approximately half of what the city
ordinance requires would be appropriate. Butler reviews the staff report in detail.
Phil Hull comments on site specific condition #10 and #5. Roylance comments on his
desire to continue with the high quality of landscaping which is present throughout the
currently developed portion of Lexington Hills. General discussion.
Discussion amongst the Board. Witte feels signage needs to be addressed, the interior
common lots, and the existing ordinance which is flawed.
Murray moves to approve DR-5-98 with the following changes - site specific
condition #2 shall read NOTE: Site specific condition #2 of the City Council
approval of the preliminary plat for Lexington Hills East states, "Berming, fencing,
common lot landscaping, and subdivision entry signage details will be required for
Design Review Board review and approval prior to City issuance of a building
permit. This shall be presented to Council as a recommendation from the Design
Review Board. Site specific condition #3 shall read: NOTE: Site specific condition
#2 of the City Council approval of the preliminary plat for Lexington Hills East
states, "Berming, fencing, common lot landscaping, and subdivision entry sign age
details will be required for Design Review Board review and approval prior to City
issuance of a building permit. Condition #4, #6, #8, #9 shall be removed. Condition
#10 shall remain, but it may be submitted to be reviewed by staff and one Design
Review Board member. Condition #11 and #12 the letter of alternate compliance be
submitted and accepted in the fact that item 11b and 12b meet the intent ofthe
topography being steep and the proposed vegetation is too dense for practical
planting. Seconded by Pedersen. Discussion. Murray moves to amend the motion
to remove site specific condition #11 and #12. Second agrees. Discussion. Murray
moves to amend site specific condition #2 to state that the design review be done by
staff and one member of the Board if the sign is identical to existing conditions.
Standard conditions of approval shall also apply. Second agrees. ALL
AYE...MOTION CARRIES.
C. DR-6-98 - New City Library - City of Eat!le: The City of Eagle, represented by
Bruce Poe with CSHQA Architects, is requesting design review approval for a 32,500 sq.
ft. combination City library and future City building pad site to be located on the east side
of Stierman Way approximately 320-feet north of East State Street at 100 North Stierman
Way.
Murray introduces the item
Vance recuses himself due to a conflict of interest, and will not be voting or discussing
this item.
Page 4 of 6
l\EaglellsysISHARED\P&ZIMEETINGS\DESI_REVlMINUTESITemporary Minutes Work Area\DR-3-12-98 minutes,doc
Murray recuses himself from voting due to a conflict of interest, but will participate in the
discussion of this application.
Bruce roe with CSHQA, reviews the application, and his responds to site specific
conditions.
Jack Koontz discusses the drainage district easements, and the agreement they are
requesting the City sign regarding development in this easement.
Bruce roe continues to review the application in detail and the site specific conditions.
Discussion between Staff and Board for clarification regarding sidewalk requirements.
McFadden requests the Board to interpret the code as to if this is TDA or CEDA.
Discussion. Mr. roe gives a detailed review of the building.
Staff gives an overview of the site specific conditions listed in the staff report. Provides
the Design Review Board the lighting information that the applicant had provided staff.
Discussion amongst Board, Butler, and Council liaison Merrill regarding the lighting
requirements recently passed by Council and how it is to be enforced.
Murray opens the public hearing.
No one chooses to address this item.
Murray closes the public hearing.
Discussion amongst the Board. Mr. roe goes into detail regarding how he came up with
this particular design, also comments on other designs which have been approved.
Discussion between Mr. roe and Board. Discussion regarding the sidewalk.
Witte moves to approve DR-6-98 New City Library, with standard conditions of
approval and site specific conditions, except #5 which will be stricken. The Design
Review Board has determined this is in a CDEA overlay district allowing an 8ft side
walk 10 feet behind the curb. Seconded by Pedersen. Discussion. ALL
AYE...MOTION CARRIES. (Murray and Vance abstain).
6. NEW BUSINESS: None
7. STAFF REPORT: None
8. ATTORNEY'S REPORT:
McFadden states that anytime you alter what is considered art or free speech you could
run into problems. There could be a challenge for violating first amendment rights. If
there is ever an instance where there is a question regarding the content of a sign, the
Board should not hesitate to table the item and request a comment from the City
Attorney. Brief discussion on this item between Board and McFadden.
Page 5 of 6
llEaglellsysISHAREDlP&ZIMEETINGSIDESI_REVlMINUTES\Temporary Minutes Work AreaIDR-3-12-98 minutes,doc
McFadden would like to see a policy established in which the Board would give the
Zoning Administrator the authority to evaluate applications as to whether or not they are
complete and ready to be presented to the Board. The applicant would then have the
option of appealing the Zoning Administrators decision to Council. If Council feels the
application is complete, it would then be presented to the Design Review Board. The
Board agrees that this policy would be beneficial to the entire process.
Discussion of the design review application.
9.
ADJOURNMENT:
Moved by Witte and seconded by Vance to adjourn. ALL AYE...MOTION
CARRIES...
RESPECTFULLY SUBMITTED:
..' ........~
11 . ~,~; of BJtO'
~ ~ ~ . .""-",, ~~'"
'SHAR~N K. SMITH' : 'I~o"'!IOIt41-;:' \
CITY CLERK/TREASURER £ *! -.- }* i
\ \%SEAL~f1 I
. ".~-t"- ...1V ':" ~
~ d\.. 0...... fJ}tt.1~.".. 0 ~
APPROVED: "#,:~~....ÌI" "¡$,,,...."
/) ! ~##": l! OF i£., ....~<Ji
\j¡~ (~ ..............,
JAMES G, MURRAY l'
CHAIRMAN
A TRANSCRIBABLE RECORD OF THIS MEETING IS AVAILABLE AT CITY
HALL.
Page 6 of 6
llEaglellsysISHARED\P&ZIMEETINGSIDESI - REV\MINUTESITemporory Minutes Work AreaIDR-3-12-98 minutes. doc