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Minutes - 1997 - Planning & Zoning - 11/03/1997 - Regular ORIGINAL EAGLE PLANNING AND ZONING MEETING MINUTES November 3, 1997 The Planning and Zoning Commission met in regular session on November 3, 1997. Vice- Chairman Brinton presiding. 1. CALL TO ORDER: 2. ROLL CALL: The following members were present, DONALD BRINTON, FARRIN FARNWORTH, FRED WILSON, GENEVA TRENT. ABSENT: BERT BRADLEY. A quorum is present. 3. REQUEST FOR APPROVAL: A. Minutes of October 20, 1997 Moved by Trent to approve the minutes of the October 20,1997, meeting as presented. Seconded by Farnworth ALL AYE...MOTION CARRIES... 4. OLD BUSINESS: A. Amendine: Plannine: and Zonin!! Commission Bylaws: Amending bylaws in order to change the start time of Planning and Zoning meetings, and also to limit the amount oftime allowed for individuals to give testimony. (This item was continuedfrom the October 20, 1997 meeting.) Brinton introduces the item. Discussion. Brinton states that he has spoken to Chairman Bradley and he would not be able to make a 6:30 pm meeting time. Wilson also states he may have a problem with that starting time. Farnworth questions if a 3 minute limit for individuals testifying would be enough time. General discussion regarding time limits. McFadden states it is the Chairman ofthe Committee who is generally responsible for keeping time on testimony. Also suggests that the language added in Article 3 Section 2 should be removed. The mandatory newspaper publication may constrain the Commission unnecessarily. General discussion. Trent moves to approve the bylaws as presented with the following changes, the meeting time shall be 7:00 pm, and the original language in Article 3 Section 2 shall remain unchanged. Seconded by Farnworth. ALL AYE...MOTION CARRIES. 5. PUBLIC HEARINGS: Vice-Chairman Brinton announced it is the time and the place for the Public Hearing. A. CU-5-97 - Cellular Transmission Facility - Carl Stearns: Kim Garrick with AT&T Wireless Services, represented by Carl Stearns with ruB Engineers, is requesting conditional use approval to construct and operate a cellular transmission facility with a 110' tower and a 336 sq. Page I of4 l\EaglellsysISHAREDIP&ZIMEETINGSIPLAN_ZON'MINUTESITemporary Minutes Work AreaIPZ-II-3-97 minutes.doc ft. equipment storage building. The 53-acre site is located approximately nO-feet east of Edgewood Lane and 800-feet north of State Street at 350 S. Edgewood Lane. ( This item was continuedfrom the October 6, 1997 meeting.) Brinton introduces the item. Butler notes that at the October 6, 1997 meeting Staff was directed to hire an independent consultant. The Zoning Administrator states that it has been extremely difficult to find a consultant, especially one that does not have a conflict of interest with AT&T. With this in mind, Staff is requesting the Commission continue this item to the November 17, 1997 meeting in order to engage the independent consultant. Butler has contacted a consultants based out of Boise, and Murray, Utah and would like the two week continuation. Carl Steams, representing AT&T, has submitted a letter agreeing to the request for a two week continuation. No one has signed up to give testimony. Discussion amongst the Commission and Staff regarding the continuation. Farnworth moves to continue CU-5-97 Cellular Transmission Facility to November 17, 1997 meeting. Seconded by Trent. ALL AYE...MOTION CARRIES. B. ZOA-7-97 - Citv initiated zonin!!: ordinance amendment: Ordinance Of The City Of Eagle, Ada County Idaho, Amending Eagle City Code, Title 8 "Zoning", Chapter 4, "Off-Street Parking And Loading", Sections 8-4-1: Interpretation Of Provisions, 8-4-2: Application Of Provisions, 8-4-3: Design And Maintenance, 8-4-4: Additional Parking Regulations And Requirements, 8-4-4-1: Location Of Parking Spaces, 8-4-4-2: Design And Maintenance, 8-4-4- 3: Joint Parking Facilities, 8-4-4-4: Parking Disabled Vehicles, 8-4-5: Schedule For Parking Requirements, And 8-4-6: Additional Loading Space Regulations And Requirements. (This item was continuedfrom the October 20, 1997 meeting.) Brinton introduces the item. Discussion regarding requested changes. Discussion between Commission and McFadden regarding placement of parking lots, the cost, and possible bonding for the parking spaces. Discussion regarding the pros and cons of a letter of credit vs. a bond. Butler proposes the following language for the Commissions consideration, 8-4-5 within the CBD as defined by the Comp plan the required parking spaces can may be met by a cash in lieu payment or bond or other surety approved by the City Council callable at any time in the amount required for the cash in lieu payment. Commission agrees with the language, as does Legal Counsel. Trent moves to approve ZOA-7-97 as presented with the changes discussed this evening. Discussion. Brinton that being on page 6 of 11, to paragraph 8-4-4-5 and also on page 9 of 11, the number of parking places for kindergarten child care centers. Seconded by Wilson. ALL AYE.. . MOTION CARRIES. 6. NEW BUSINESS: None 7. ZONING ADMINISTRATOR'S REPORT: Page2of4 l\EaglellsysISHAREDIP&ZIMEETINGSIPLAN_ZON\MINUTESITemporary Minutes Work AreaIPZ-II-3-97 minutes. doc Butler comments on a Joint Meeting on November 24th at 7:00pm to discuss the consolidation of the Sewer district with the City of Eagle. There may be a quorum, and the Commission suggests the Clerk notice it as a special meeting. Brinton comments the next Joint Meeting is scheduled for December 29th, the Commission wishes to delay this meeting until after the holidays. Butler gives a brief overview of the Comprehensive Plan amendments, and the direction the process will be taking. Butler notes he has presented Commission with the proposed timeline amendments. Needs a motion in order to carry the item to the next phase, the public hearing portion. Discussion between Butler and Commission. McFadden provides clarification on notice requirement for annexation and rezone, they are quite different "creatures". Brinton seeks further clarification, which Butler and McFadden provide. Brinton directs the Zoning Administrator to proceed with the timeline amendments. Butler notes that it has been suggested that the Commission may wish to be presented with reports for other agencies, i.e. ACHD, Sewer District, the Fire District. Butler offers to contact the various entities and see if we could have one report per meeting. Brinton provides his reasoning for this suggestion. Would also like to have the reports given at the beginning of the agenda. Wilson questions the status of the Urban Services Planning Area. Butler believes Eagle no longer has an USP A. Further discussion on having various agencies report. Brinton suggests possibly compiling a list of the various agencies the Commission desires reports from. Butler notes that a great many of the agencies already report to the City Council, perhaps there should be a Planning and Zoning Liaison sent to attend the Council meetings. The Liaison could then report to the Commission. The various agencies may feel they're reports are redundant ifthey report to both the Commission and Council. Brinton feels it would be advantageous to the Commission if they knew where the other groups and bodies are going and what their goals and objectives are. Butler states he will contact some of the agencies and get the ball rolling. Perhaps there could be a Pre-Commission meeting for reports. Brinton prefers simply placing the reports at the beginning of the regular meeting. Farnworth questions if Commission members should be appointed to attend meetings of other agencies. Brinton states he does not have time to attend any other meetings. Brinton feels the article IV in the bylaws is pertaining to liaisons to any committee which the Commission has control over as far a subcommittees ofthe Planning and Zoning. Farnworth believes that when he first came to the Commission that other members where liaisons to various agencies. Butler feels that as a Chairman or Commission they could choose to be a liaison to any committee or agency. This is what the Coun~il does, each member is assigned to different agencies. Brinton feels that some ofthose are assignments, and if anyone has a desire to be in a particular area then let Chairman Bradley know and he is sure it could be arranged. Brinton requests clarification on when the new bylaws will be implemented. McFadden provides clarification on when the new bylaws will take effect. The next Commission meeting will be at 7:00 pm. The Commission formally welcomes Fred Wilson to the Commission. 8. ADJOURNMENT: Moved by Farnworth and seconded Trent by to adjourn. ALL AYE.. . MOTION CARRIES... """"'.. ""'0 F e.1. ~ RESPECTFULLY SUBMITTED: ß~.""'~C(;\ I (J ,OR.. ", . 1"~ :. .- * ! ... SHAR K. SMITH . i ~S.. .{J ¡ \.. \J\.. '..~.')Et,.. ~":i,O -' ~". r;, ...Ve"- ~~-, -"....'!ì! Qf3 ~..,., I \\Eaglel\sys\SHAREDIP&Z\MEETINGSIPL~!~emporary Minutes Work AreaIPZ-11-3-97 minutes.doc CITY CLERK/TREASURER APPROVED: GV~-~A~ . DONALD BRINTON VICE-CHAIRMAN A TRANSCRIBABLE RECORD OF TillS MEETING IS AVAILABLE AT CITY HALL. Page4of4 llEaglellsysISHAREDIP&ZIMEETINGSIPLAN_ZON\MINUTESITemporary Minutes Work AreaIPZ-II-3-97 minutes.doc