Minutes - 2014 - Planning & Zoning - 12/01/2014 - Regular THE CITY OF EAGLE
PLANNING AND ZONING COMMISSION
December 1, 2014
Minutes
1. CALL TO ORDER: Meeting called to order at 6:00 p.m.
2. ROLL CALL: Present: SMITH, VILLEGAS, ROEHLING, KOELLISCH, WRIGHT. A
quorum is present.
3. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion. There
will be no separate discussion on these items unless the Chairman, a Commissioner, member
of City Staff, or a citizen requests an item to be removed from the Consent Agenda for
discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda
in a sequence determined by the Rules of Order.
• Any item on the Consent Agenda that contains written recommendations from the City of
Eagle shall be adopted as part of the Planning & Zoning Commission's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of November 17,2014.
Villegas moves to approve the consent agenda as presented. Seconded by Smith. ALL
AYES... MOTION CARRIES.
4. UNFINISHED BUSINESS:
A. Koellisch makes a motion to amend the agenda to allow Chief Calley to introduce
himself to the Commission.
Chief Calley introduces himself as the new interim Police Chief for the City of Eagle.
5. PUBLIC HEARINGS:
A. A-05-14/RZ-05-14/CU-05-14/PPUD-02-14/PP-07-14-Lilac Springs-Coleman Homes,
LLC.: Coleman Homes, LLC,represented by Becky McKay with Engineering Solutions,LLP,
is requesting an annexation,rezone from RUT(Rural-Urban Transition—Ada County
designation)to R-3-DA-P(Residential with a development agreement and PUD),conditional
use permit,preliminary development plan, and preliminary plat approvals for Lilac Springs
Subdivision, a 132-lot(120-buildable and 12-common)residential planned unit development.
The 64-acre site is generally located at the northwest corner of W. Floating Feather Road and
N. Lanewood Road.
Chairman Wright introduces the item.
Becky McKay, 1029 N. Rosario Meridian, Idaho. McKay represents the applicant. She provides a
PowerPoint presentation and gives the Commission an overview of the application. The applicant is in
agreement with the City Engineer statements. She provides responses and requests modifications to Site
Specific Conditions of Approval 5, 6, 7, 16 and 18. The applicant is willing to annex the out parcel into
the City. If they do so, it will be a legal parcel of record. If they include him into the plat it will be a
complicated situation and they will run into a significant amount of problems.
City Planner,Kristy Heller,provides clarity to the Site Specific Conditions of Approval that the applicant
is requesting modifications to. She also expresses that staff is recommending the out parcel to be
included into the plat to make it a legal lot split.Just annexing and rezoning does not make it a legal lot.
City Attorney, McLain gives clarification to the out parcel of this plat and expresses that it was never a
legal parcel.
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General discussion amongst the Commission, Staff,Applicant and City Attorney.
Chairman Wright opens the public testimony.
Kurt Kraus, 2220 N. Lanewood, owns seven acres across from the purposed development. Mr. Kraus
does not understand why they are asking for an R-3 if the lot sizes are 1.8 acres. He also requests that the
entrance on Lanewood be moved.The subdivision itself looks great.
City Planner,Heller provides clarity to the request of the R-3 zone.
Hollis Putnam, 2225 Lanewood, is the property owner of the out parcel. He received the staff report and
a phone call from Becky at four o'clock today. He has not had enough time to digest or understand the
information. When he bought the property he had a title search done and nothing showed up.He requests
more time to do his due diligence. He is not in the position to express how he wants to proceed.
Chairman Wright closes the public testimony.
Becky McKay provides a rebuttal and clarity to Putnam's concerns, the approaches on Lanewood and R-
3 zoning. McKay expresses that she has spent time with Mr. Putnam and staff on trying to resolve this is
issue.
Mr. Putnam clarifies that he did have a phone conversation with Becky. The conversation was that if he
was unable to contact Mr. Mark Perfect with Ada County, he would then call her back. The purpose of
purchasing the property was to provide a home for his 77 year old brother.
Villegas asks McKay if they need to plat this parcel to develop.
McKay expresses that if Putnam refuses to annex they would still proceed.
City Attorney, McLain reads a portion of a previous Ada County application for this property. The
bottom line is that it needs to be resolved. McLain suggests that the Commission leave the public hearing
open to a date certain to provide a solution.
Villegas moves to make a motion to keep this public hearing open and continue it on December 15th
at 6:00 p.m. Seconded by Koellisch. Villegas expresses that he doesn't feel it is fare that one parcel
holds up a nice development.He hopes something can be resolved within the next two weeks. Smith
is in agreement and expresses that there is great strides moving forward. ALL AYES... MOTION
CARRIES.
6. NEW BUSINESS: NONE
7. TRAINING WORKSHOP:
A. Discussion with City Attorney,City Staff,and Commission regarding development
agreements.
City Attorney, McLain provides handouts to the Commission and gives an overview of the purpose of
development agreements and how cities utilize it as a tool.
General discussion amongst the Commission regarding development agreements.
8. REPORTS:
A. Commission:NONE
B. City Attorney: McClain expresses that staff will add an agenda item for Council
approval/denial updates.
C. Staff: Williams expresses that the cell tower application will be remanded on the December
15'hearing.
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8. ADJOURNMENT:
Wright Moves to adjourn. Seconded by Smith.ALL AYES... MOTION CARRIES.
Hearing no further business,the Commission meeting adjourned at 8:15 p.m.
RESPECTFULLY SUBMITTED:
r •a• of EAC4�
SHARON K.BERGMANN I 4Q colt A T\ *s
CITY CLERK/TREASURER 1 v •••
Stig 0. :li. ntr>teotu.; •'7
APPROVED: •. f� ...0Q to q
--e----'1/4-;7)--4---
TRENT WRIGHT,
CHAIRMAN
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL UPON REQUEST.
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ENGINEERING
planning and engineering communities for the Akre
SOL UTIONSLLP
December 1, 2014
Ms. Kristy Heller
City of Eagle
660 E. Civic Lane
Eagle, ID 83616
1029 N. Rosario Street, Suite 100
Meridian, ID 83642
Phone: (208) 938-0980
Fax: (208) 938-0941
E-mail: es-beckyni gwestoffice.net
Re: Lilac Springs Subdivision - Preliminary Plat
Dear Kristy:
The following responses address your staff report for the December 1, 2014,
Planning and Zoning Commission meeting.
Requested Modifications to the Site Specific Conditions of Approval:
5. The applicant respectfully requests the Storage Trunk Line fees be paid
at the time of final plat and construction plan submittal based on the
number of buildable lots within each phase. This is customary with other
jurisdictions concerning late comer fees for sewer and water facilities.
6. The applicant agrees to include the one acre parcel within the
annexation if agreeable by Mr. Putnam. The applicant objects to including
the unrelated property in the preliminary plat or planned development for
the following reasons:
a. Annexation of the parcel will legalize the property since it will be in
compliance with the minimum lot size of the R-3 zone. The original
problem with the legality of the parcel was due to the five acre
minimum lot size required by the Rural Urban Transition zone under
Ada County. The parcel would have been allowed a one-time split if the
minimum lot standard could have been satisfied.
b. The applicant is providing sewer, water and pressure irrigation
services to the parcel from within the Lilac Springs project. Local street
frontage will be provided with a cul-de-sac for future redevelopment of
the property.
c. Including the Putnam parcel within the plat will create multiple
problems which include:
• Reduction of the parcel for dedication of right-of-way.
• Loss of landscaping and irrigation facilities.
• Requirement for a separate 35 -foot common buffer lot along
Lanewood.
• Reduction of the parcel below the one acre minimum lot size
required for a septic system and domestic well by Central District
Health.
• Elimination of the current driveway oriented to Lanewood since
no direct lot access will be allowed by ACHD from Lanewood
Road.
• Financial burden connection fees for sewer and water on the
Putnam property.
• Coordination issues since the Putnam's will be required to sign
the final plat as an owner of record.
d. The one acre parcel was not created or related to the applicant since
it transpired in 2007.
7. The applicant respectfully requests 6 -foot wide pedestrian pathways
along Lanewood and Floating Feather Road. This would be consistent with
the requirements approved on the Lanewood Subdivision located on the
east side of Lanewood Road.
16. The applicant is requesting 5 -foot side yard setbacks for the first story;
therefore, the corresponding easement needs to be five feet. The Ordinance
under Section 9-3-6A allows for a reduction of the side yard easement with
a Planned Unit Development.
18. The applicant under the Planned Unit Development application
requests 5 -foot wide side yard setbacks for the first story of the homes.
Please call if you have any questions or require additional information.
Sincerely,
Engineering Solutions, LLP
Becky McKa
Partner
Lilac Springs Subdivision
Annexation and Zoning, Rezone, Conditional
Use Permit, Preliminary Development Plan and
Preliminary Plat
Eagle Planning & Zoning Commission IVleeting
December 1, 2014
Lilac Springs Subdivision
Vicinity Map
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