Minutes - 2014 - Planning & Zoning - 01/06/2014 - Regular THE CITY OF EAGLE
PLANNING AND ZONING COMMISSION
January 6,2014
Minutes
1. CALL TO ORDER: Meeting called to order at 6:01 pm.
2. ROLL CALL: Present: SMITH, VILLEGAS, ROEHLING, KOELLISCH, WRIGHT (Wright
came in after roll call).
3. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion. There
will be no separate discussion on these items unless the Chairman, a Commissioner, member
of City Staff, or a citizen requests an item to be removed from the Consent Agenda for
discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda
in a sequence determined by the Rules of Order.
• Any item on the Consent Agenda that contains written recommendations from the City of
Eagle shall be adopted as part of the Planning & Zoning Commission's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of December 2,2013.
Smith moves to approve the minutes from December 2, 2013 as presented. Seconded by
Villegas. ALL AYE... MOTION CARRIES.
B. Minutes of December 16,2013.
Smith comments on statements he made at the December 16, 2013 meeting and requests changes
to those statements.
C. Findings of Fact and Conclusions of Law for A-04-13/RZ-05-13/PP-10-13—Castle Rock
Subdivision- Hammett Homes: Hammett Homes, represented by Dave Yorgason with Tall
Timber Consulting, is requesting an annexation,rezone from RUT(Rural-Urban Transition—
Ada County designation) to R-E-DA (Residential-Estates — up to one (1) unit per two (2)
acres with a development agreement), and preliminary plat approvals for Castle Rock
Subdivision, a 6-lot (5 buildable, 1 common [private road]) residential subdivision. The
10.04-acre site is generally located on the east side of North Meridian Road approximately
940 feet north of West Floating Feather Road.
D. Findings of Fact and Conclusions of Law for PP-13-13 - Tennis Club Plaza Subdivision
— Pacific West Communities, Inc.: Pacific West Communities, Inc., represented by John
Rennison with Rennison Engineering, is requesting a preliminary plat approval for Tennis
Club Plaza Subdivision a 7-lot (7 commercial) subdivision. The 15.77-acre site is generally
located on the southeast corner of Highway 44 and S. Edgewood Way.
Smith moves to recommend for approval items 3B, 3C, and 3D, with the recommended
changes to item 3B... City Planner, Mike Williams, requests to pull item 3C from the motion
and asks that they continue with the approval on the other two items for further discussion.
Smith modifies the motion to indicate that he'd like to recommend for approval items 3B
and 3D including the changes recommended for item 3B. Koellisch Seconds. ALL AYE...
MOTION CARRIES... (Roehling abstains).
Roehling was not in attendance at the meeting of December 16, 2013, thus he abstained from
voting.
C. Findings of Fact and Conclusions of Law for A-04-13/RZ-05-13/PP-10-13 — Castle Rock
Subdivision - Hammett Homes: Hammett Homes, represented by Dave Yorgason with Tall
Page 1 of 3
K:\P8Z\MINUTES\Temporary Minutes Work Area\PZ-01-06-14min.doc
Timber Consulting, is requesting an annexation, rezone from RUT (Rural-Urban Transition—
Ada County designation) to R-E-DA (Residential-Estates — up to one (1) unit per two (2)
acres with a development agreement), and preliminary plat approvals for Castle Rock
Subdivision, a 6-lot (5 buildable, 1 common [private road]) residential subdivision. The
10.04-acre site is generally located on the east side of North Meridian Road approximately
940 feet north of West Floating Feather Road.
Chairman Roehling refers back to item 3C.
City Planner, Williams refers to the City Engineer letter, and reads site specific condition #6C.
Staff requests that site specific conditions of approval, Page 14 of 21 site specific condition #2,
reads, "Comply with all requirements of the City Engineer with the exception of the requirement
for vertical curbing,"as discussed in the December 16, 2013 meeting.
Roehling asks for clarification on the wording offered by Williams, if it is consistent with the
discussion that occurred on the 16th and that the motion that was made didn't include that
wording. Williams answers yes to both questions. Roehling then asks City Attorney, what the
best method for rectifying that situation.
City Attorney, Cherese McClain refers to the minutes, and states that the motion was properly
done, it correctly called out the exception of vertical curbs; there was just a typo with one of the
words. She recommends that they need to make a motion to correctly reflect that in the findings
of fact and conclusions of law.
Smith makes a motion to recommend for approval item 3D to include on page 14 of 21 site
specific conditions of approval item #2, to include the full statement, "comply with all
requirements of the City Engineer with the exception of requirement for vertical curbing.
Seconded by Koellisch. ALL AYE... MOTION CARRIES... (Roehling abstains).
Roehling was not in attendance at the meeting of December 16, 2013, thus he abstained from
voting.
4. UNFINISHED BUSINESS: NONE
5. PUBLIC HEARINGS: NONE
6. NEW BUSINESS: NONE
7. REPORTS:
A. Commission: Smith asks Williams for clarification on the school building on HWY 55.
Discussion. Smith is also curious about the process and time line of the sports complex and ski
slope. Discussion.
B. City Attorney: McClain requests if there is another quite meeting, she would like to put on a
question and answer, informal workshop. If requested by Commissioners. Roehling states,that
they should plan on doing so.
C. Staff: NONE
8. ADJOURNMENT:
Smith moves to adjourn. Seconded by Wright. ALL AYE... MOTION CARRIES.
Hearing no further business,the Commission meeting adjourned at 6:21 p.m.
RESPECTFULLY SUBMITTED:
Page 2 of 3
K:\P&Z\MINUTES\Temporary Minutes Work Area\PZ-01-06-14min.doc
Alm, �l ..
�. OF E /� ,
SHARO K.BERGMANN C� •• •••.F �;
CITY CLERK/TREASURER 0 A�)
SEAL
APPROVED: ' :ftriv�`:• O •`
aite-.6,-,24..... \------
•,,9,OF Iv,,.•`,
DONALD P. ROEHLING, "------)
CHAIRMAN
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL UPON REQUEST.
Page 3 of 3
K:\P&Z\MINUTES\Temporary Minutes Work Area\PZ-01-06-14min.doc