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Minutes - 2012 - Planning & Zoning - 06/04/2012 - Regular THE CITY OF EAGLE PLANNING AND ZONING COMMISSION June 4, 2012 Minutes 1. CALL TO ORDER: Meeting called to order at 6:02 p.m. 2. ROLL CALL: Present: TANNER, ROEHLING, AIZPITARTE, SMITH. Absent: VILLEGAS. 3. CONSENT AGENDA: ♦ Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Chairman, a Commissioner, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. ♦ Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Planning & Zoning Commission's Consent Agenda approval motion unless specifically stated otherwise. A. Minutes of May 21,2012. Smith moves to approve the minutes of May 21, 2012 as presented. Seconded by Tanner. MOTION CARRIES. (Roehling abstains as he was absent.) 4. PUBLIC HEARINGS: Smith moves to reverse the order of the public hearings so that item 4B- CU-01-12 is heard before 4A ZOA-01-12. Seconded by Tanner. ALL AYE...MOTION CARRIES. B. CU-01-12 - Bank Facility with Drive Up Service - Idaho Central Credit Union: Idaho Central Credit Union, represented by LCA Architects, P.A., is requesting conditional use permit approval for a bank with drive up service. The 30,448-square foot site is generally located at the northwest corner of East State Street and North Palmetto Avenue (Lot 1, Block 1, Aquila Village Subdivision) at 768 East State Street. Smith states that he is a member of Idaho Central Credit Union, he believes he can make an impartial decision. Attorney Fitzer states there doesn't appear to be a conflict of interested. Alexis Townsend with LCA Architects, 1221 Shoreline Lane representing Idaho Central Credit Union. She compliments staff on the report. They would however like to discuss site specific site specific condition i 6 regarding the decibel levels. Idaho Central Credit Union had their supplier do a study on the decibel level, in a similar environment with a car at the VAT unit with similar background noise. At 40 feet from the VAT the reported the dB level to be at 31, which is the equivalent of a quiet whisper. As they got farther away from the unit at 100 feet, the background level noise started going up, so the report shows the background level being at 47 dB, and the active level at 47dB which you can conclude is the background noise. At a distance beyond 25 feet you could not hear anything from the VAT units especially with the street traffic that increases the further away from the drive thru you get. Planner Williams reviews the staff report. Kent Orem 3099 Silver Tip Meridian, Idaho. He states that that the bank also has a responsibility to protect bank member privacy and they are by no means going to increase the level of the intercom above what is minimally necessary. Public hearing is opened. Page 1 of 3 K'.\P&Z\MINUTES\Temporary Minutes Work Area\PZ-06-04-12min.doc Ms. Townsend states they are agreeable to the change to item 6. Public hearing is closed. Smith moves to recommend for approval item CU-01-12 with the site specific and standard conditions changing site specific condition 6 that the sound level shall not exceed 55 db at 50 feet. Seconded by Tanner. Discussion. Roehling confirms the language of site specific #6. The dB intercom sound coming from the dB system shall not exceed 55 decibels at 50 feet. Tanner seconds the amendment. ALL AYE...MOTION CARRIES. A. ZOA-01-12 —Zoning Ordinance Agreement—City of Eagle: An Ordinance Of The City Of Eagle, Ada County Idaho Amending Eagle City Code Title 8 "Zoning", Chapter 4 "Off Street Parking And Loading", Section 5, "Parking Requirements"; Providing A Severability Clause; And Providing An Effective Date. Vice Chairman Aizpitarte introduces the item. Planner Baird Spencer reviews the ordinance amendment. Discussion for clarification. Public hearing is opened. Public hearing is closed. Aizpitarte recommends for approval ZOA-01-12 Zoning Ordinance Amendment as presented. Seconded by Roehling. ALL AYE...MOTION CARRIES. 5. UNFINISHED BUSINESS: A. Communities in Motion 2040 Presentation/Discussion: This item was continued from the May 21, 2012 meeting. Aizpitarte introduces the item. Planner Baird Spencer reviews the Communities in Motion information What is before the Planning and Zoning Commission is the recommendation from the Transportation Commission. Baird-Spencer plays the meeting in a bag dvd that was provided by COMPASS. This reviews the Communities in Motion 2040 Demographic Growth and Population growth allocations. Baird-Spencer provided data for 4 future land use scenarios that are comprised of the 182 TAZ's in the City of Eagle. Review and discussion of different transportation scenarios, Transportation Analysis Zones, federal funding of projects, and transportation impact and potential economic impact to the City. Discussion regarding community impact of various traffic scenarios. Baird Spencer recaps the changes that the Commission discussed tonight. Add under#2: The City does not see that it is COMPASS's role to dictate future land uses, but it is the role of the City and individual landowners at the time of development. A better description to be placed as the lead in on Table on page 3, and possibly add a title to the table. Change in paragraph 4 specific areas of the City, in the 2nd sentence. Change in the 3"d sentence, end fo the line to say: "and desires of the City of Eagle." The second sentence before the last will read: Public hearing processes that have resulted in the City's Comprehensive Plan. Take out the D, in A, making the statement "rural, in an urban setting." Fix in B, the M# to say M3. Spell out State Street TTOP. And that we would like to support the Town and Country because it maximizes the transportation benefit to the City of Eagle on State Highway 44. Aizpitarte moves to make a motion to accept the language as stated by Planner Baird Spencer. Seconded by Roehling. Discussion. THREE AYE...ONE ABSTAIN (Tanner). MOTION CARRIES. Commissioner Tanner chose to abstain because while he recognizes the importance of the City's recommendation he feels it is a very complex issue and did not feel he was ready to make recommendation at this time Page 2 of 3 K\P&Z\MINUTES\Temporary Minutes WorK Area\PZ-06-04-12min.doe 6. NEW BUSINESS: NONE 7. REPORTS: A. Commission: Smith is happy to see the signal at Highway 55 going up. He was was also pleased with the Field of Honor flag display at Merrill Park. Roehling initiates a discussion regarding City Code vs. CC&R's. B. City Attorney: None C. Staff: None 8. ADJOURNMENT: Aizpitarte moves to adjourn. Seconded by Smith. ALL AYE...MOTION CARRIES. Hearing no further business, the Commission meeting adjourned at 8:25 p.m. RESPECTFULLY SUBMITTED: o♦♦`l`l'tll,''•••, Q• ...s.s. * •ri s� SHARON BI::RGMANN ; /��' : CITY CLL .RK/IREASURER `, .q• ,0%;4 + 0 re STN ♦ APPROVED: VICTOR VILLEG if CHAIRMAN AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL UPON REQUEST. Page 3 of 3 K:\P&Z\MINUTES\Temporary Minutes Work Area\PZ-06-04-12min.doc EAGLE PLANNING & ZONING COMMISSION PUBLIC HEARING SIGN -IN SHEET June 4. 2012 SUBJECT: ZOA-01-12 — Zoning Ordinance Agreement — City of Eagle: NAME PLEASE PRINT LEGIBLY ADDRESS PHONE PRO? CON? TESTIFY'' ;t XIS `]rD W irlSe f[1 1221 ShO rel i vu_ani 90(19-(e611 ,' LI -CAA L roC-- CU Gl lZ. EAGLE PLANNING & ZONING COMMISSION PUBLIC HEARING SIGN -IN SHEET June 4, 2012 SUBJECT: CU -01-12 - Bank Facility with Drive UD Service - Idaho Central Credit Union: PLEASE PRINT LEGIBLY NAME ADDRESS PHONE PRO? CON? TESTIFY? INTER OFFICE To: From: Subjects: Date: Attachment(s): Copy To: City of Eagle Zoning Administration Planning & Zoning Commission, Eagle City Council Nichoel Baird Spencer, MCRP, AICP, Planner III , Communities in Motion 2040 — Land Use Scenario Recommendation May 15, 2012 CIM 2040 Overview Area to Area Flow Maps & Analysis CIM Preliminary Performance Measures Comparison of CIM Scenarios to City's Comprehensive plan and Demographic Areas N/A The Community Planning Association of Southwest Idaho (COMPASS) is the regional metropolitan planning organization (MPO) as required by the federal government for areas with a population over 50,000. COMPASS is required to complete and maintain a regional transportation plan for the Ada/Canyon county region for a minimum of 25 years into the future. This requirement results in COMPASS updating the regional long range transportation plan approximately every 4 years. This year as part of this update, COMPASS conducted a regional scenario building process whereby approximately 170 people across the Ada/Canyon County area were invited to give their thoughts on what the region's land uses and transportation systems should look like in 2040. COMPASS is now asking for input and comment on the 4 proposed land use scenanos to develop a hybrid final scenario for use for regional transportation planning. None of the scenarios are final and no single scenario will be selected; instead comments will be blended into a new hybrid scenario for adoption. The public comment period is open from May 7th through June 17th . As such, the Eagle City Staff has sought input from the Eagle Transportation Committee and the Eagle Planning and Zoning Commission to aid the City Council in formulating comments to be sent to COMPASS. Due to the limited timeframe of the public comments period and the set meeting schedules of the City's committees and commissions the Transportation Committee's recommendations are shown below. The P&Z Commission will not meet until June 4th so their comments will be provided to the City Council at the June 12th meeting. At the June P&Z Commission and City Council meetings staff will walk the each body through a "meeting in a bag" process established by COMPASS for the public comment period. While the COMPASS' "meeting in a bag" provides a good regional view of the 4 proposed scenarios staff has provide some additional material in order to help the Council and Commission understand the impacts of the various scenarios to Eagle's planning. These documents include: Page 1 of 4 K 1E'lammng I kpt1Tranportation\2012\C[M ?NO pi cc mel doc Area to Area Flow Maps & Analysis: This analysis shows where trips within the Valley are moving per the 4 growth scenarios. CIM Preliminary Performance Measures: Analysis of how the 4 proposed scenarios compare to standardized metrics such as: vehicle miles travelled (VMT), transit ridership, and miles of road at or below capacity. Comparison of CIM Scenarios to City's Comprehensive Plan and Demographic Areas: While the City staff recognizes the mandate for COMPASS to plan for a transportation system through 2040 staff does support using a regional land planning process to replace and/or diminish the local land use authority established by Idaho Code. Staff has prepared a comparison of the 4 proposed scenarios to the City's comprehensive plan so that the regional vision can be compared to the vision of the City's residents. The table of planning areas and 4 City maps use the following scale to evaluate growth in comparison to the City's comprehensive plan at build out: Growth Index Compared to the City's Comp Plan greater than 200% 101 to 200% 51 to 100% 20 to 50% Greater growth than planned Similar growth to City Plan +/- 20% -21 to -50% Less growth than -51 to 100% planned No growth allocated Note: 0% equals the growth in the City's plan After reviewing the scenarios the Transportation Committee recommends the following comments for consideration by the P&Z Commission and City Council: 1. Without having the preliminary performance measures completed for the City's comprehensive plan it is very difficult to provide a meaningful evaluation of the scenarios. How do the individual City's plans compare to the 4 scenarios? COMPASS should provide each jurisdiction this analysis before adopting a preferred alternative or hybrid scenario. 2. The City does not support the use of a regional land use scenario that is in conflict with the locally adopted land use plans as required under Idaho Code 67-6509. The use of conflicting land use plans will create confusion at the local level amongst citizens who bought homes and land based on the City's comprehensive plan and now see land plans that are not consistent with their understood vision of the community, the regional level between the City, COMPASS, ACHD and other service providers in determining what is "planned growth ", and at the federal level as federal transportation projects are designed to meet the regional vision but do not meet the needs of the local jurisdictions and development patterns actually occurring in the valley. 3. The City supports the population and employment growth forecasts for the City of Eagle. The City's comprehensive plan calls for a 4% annual average growth rate (recognizing some years will be less and others will be more). All 4 of the scenarios are within a reasonable margin of the Page 2 of 4 K'\I'lannmg Dept\Tranoportanon\2012\C!M 2040 pa cc me I doe City's adopted growth rate see table below: 3 2". 1"o 1 w . . - 4 c • w 4 c L ACtl:eCorridor; Marie To; n: rut. k.or Platgrc.un..l T.:, n County: 4. The City can not recommend a preferred scenario. The City recommends the use of the City's comprehensive plan as the guide for allocating growth within specific area the City. The proposed scenarios, while regionally established, do not reflect the opinions and desires of the Local community. While great effort was made to select 170 regional participants to draft the scenarios, that pales in comparison to the 1000's of residents that have taken part in the drafting, reviewing and the public hearing processes that resulted in the City's comprehensive plan. Some of the most notable comments include: a. The scenarios ignore the 5 -acres rural area north of Beacon Light Road (City demographic area A). The rural tier of the City is a unique and Eagle specific land use pattern that has been woven in to the fabric of our community and given rise to the term "Rurban" meaning rural in and urban setting; b. The scenarios allocate only 3% to 37% of the 7,000 units that were entitled to M3 within the City's demographic area K. IDWR recently approved a water right application and growth scenario showing M3 developed out by 2041. At a minimum the scenarios should address the currently entitled developments within the county including M3; c. Three of the scenarios allocate 192% to 637% more population than the City's comprehensive plan within the Boise River Floodplain and on Eagle Island (City demographic areas 0 and G). These areas are identified as special and sensitive areas within the City's comprehensive plan. Any scenario that allocated increasing density in these areas should not be considered; d. City supports increasing jobs/employment and housing in the downtown area to be consistent with the City's recently adopted Downtown Eagle Plan (the City demographic areas R and T); 5. Without an understanding of the roadway and transit system investments within each scenario it is hard to compare the scenarios. COMPASS should provide each jurisdiction this analysis before adopting a preferred alternative or hybrid scenario. 6. The City supports the demographic allocations along State Street consistent with State Street TTOP adopted by the City of Eagle in 2011. Page 3 of 4 K \l'lanning Dept\Transponauon\2012\CIM 2040 pr. cc mel doe 7. The City supports the expansion of State Highway 16 from State Highway 44 to I-84 but is unclear which scenario includes this improvement. Staff will be prepared to provide a complete overview of this information as well as lead each group through a prepared workshop from COMPASS at the May 2151 P&Z Commission meeting and the May 22t)`1 City Council meeting. If you have any questions please don't hesitate to contact me at 489-8772 or by email at Page 4 of 4 K.\Plannmg I)epetTranspnnatmn\20121CIM 2040 pz cc mcl duc Average Mired use Score New Capital Sewer Costs (millions) City Scenario Local Jobs -Housing Balance Eagle Active Outdoor Town and 2010 Corridors Hometowns Playground Country 0.62 0.43 0.45 0.67 0.34 The ratio of jobs and housing in a community, which helps reduce commutrne Multifamily Percent for Total Homes 5.344 37.2% 22.2% 12.7% 41.1% 111111 45.8% 27.7% 14.9% 46.4% .,e to ip i, under the nine or nefl....,ta !•0,n,:,, 0.27 0.36 0.34 0.31 0.35 e, The amount of traffic in a community, measured by the number of roads that are over capacity tbpulallon in Major Adt rity Centers • Percent of txlsting farmland Preserved Percent of agricultural land undeveloped and used for farming 8 501 552 813 744 100.0% 32.8% 20.3% 32.0% 45.8% New Capital Water Costs (millions) $59.9 $52 1 $49.6 $96.9 $76.7 $68.8 $59.2 $109.0 1 •.tmi:at.•d cost lin millions of dollars) to provide new water and sewer infrastructure to additional homes and businesses. Access 10 Existing BUS Routes Access to Existing with Valley Connect Plan improvements Arr. rss to Existing, VC Plan and an East-West High Capacity Route + C. Routes 0.2% Percent of population within a 10 -minute walk to current or future transit stops. .t n ....I6 0 •hvc en I: r„ Population near parks Population near schools 5 10.6% 9.7% within .1 10 rtnn'.nr w,tik to <ui:r rt r r fuL.n .., ,�•rci ,ihn0,s 1.2% 1 0% 0.7% 1.4% 6.3% 5.7% 5.7% 7.5% 12.8% 10.2% 11.1% 13.9% 31.5% 27.3% 27.5% 37.8% 31.9% 31.4% 33.5% 26.8% 38.2% 43.5% 43.0% 50.8% 27.7% 22.7% 23.5% 20.7% 2.3% 2.4% 0.1% 1.6% 4.0% 4.2% 4.5% 4.3% 3.8% 4.0% 4.7% 3.6% Housing + Transportation Affordability Housing Affordability of annual costs for mousing and 1r.,n.,port-Afton based on 1.0r of 0t.f.3 010100 New Miles of Roadway 199 IYtw codas "easoed to serv.ce development in areas where e■isUng infrastructure 0 not adequate 210 252 241 8176'9917 punoagAeld loopin0 TL6'TTS AalunoJ pue Limo! EIO'L1717 sumolawoH 010'9817 saopp of annoy Z17S'ttb TOS'1117 LI1 JJ sl!un 2uuuanna OiOZ LE6'6LE puaJ1 000001 o00ooZ 0000OE 0000017 - 00000s • 000009 9£6'ZZO'I 889`0Z0`I £SVOZO'I punoilkeld Joopanp AJluno0 pup uMoi suMolawoH Z68'SIO'I sJopLJio0 annoy 6SS`LIO`T 11.1 uogelndod le1o1, O17OZ L96`OZO't DD 6cZ`ZZO'T puaal 00000Z 00000v 000009 000008 000000T 00000ZI 2040 Total Employees 600000 - 500000 - Trend 480,051 452,427 Active Corridors 463,536 Hometowns 459,301 Town and Country Outdoor Playground 464,735 459,690 400000 - 395,870 300000 200000 100000 Employment: New Non -Residential Square Feet Mix Trend Active Corridors Choices Hometowns TTT Town anc Country Retail MI Office 1111110ther Outdoor Playground Er'o 17t7.0 punaaAeld ioopinp lu4uno) pue uMOI Et7'o 5u.MolaWOH £b'0 saoppio3 an!PV Auisuaa luawAoidw3 OtiOZ St 0 JJ Zb'0 pua-1l - Sb'0 - 5'0 %6'LL as!peaed ioopa.no AHuaeJ apuisii CLti 4111 %£' ZS AJlunop pue unnol %VEI 111 A !wejliinW sunno4awoH sa3ioq3 xiw plo4asnoH nnaN :Su!snoH %S'Lb sJopi..uoD anip' %I'Z6 %6'L puail %S'ZS • meto 137,04: 300000 250000 200000 0 150000 v a 100000 - 50000 - 0 .110,110 Trend 73,185 Trend 2040 Population with Access to Existing Bus Service 2040 Population near Bus - Qmile 2040 Population near Parks - Hmile CC 83,280 CC 124,162 CC ITT 76,640 TIT 112,570 TTT Acti Act ye Corri 89,184 ve Corri 137,63 ors H ors H . met() 92,679 ns ns Tow Tow and C. 98,449 and Co 152,97 ,entry untry Outdi Outd or Play; 89,432 or Play c 143,71 round round Active Corridors Hometowns Town and Country Outdoor Playground ISVSVI ilkeld JO 69Z`VST !Joh an puno.aAe!d loop;n) Aatunoj pue uMol sumo1awoH SIOp!JJo0 anlp'd puna, H sjo sao lid 111 DO al!WH - DA pue sng aeau uopelndod OVOZ al!wb - DA pue sng aeau uopelndod OVOZ • puaal a3inaas sn8 lsngoa pauuoD Aallen ssaDY f twit uogeindod OtiOZ - 00005 - 00000T - 0000ST 00000Z .a fo - 0000SZ 00000E 00005E 00000t7 O'IOb punoiSAeid _looping punoa2A Id _loop;np . 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