Minutes - 2010 - Planning & Zoning - 02/16/2010 - Regular
THE CITY OF EAGLE
PLANNING AND ZONING COMMISSION
February 16,2010
Minutes
ORIGINAL
1. CALL TO ORDER: Meeting called to order at 6:03 p.m.
2. ROLL CALL: Present: TANNER, ROEHLING, AIZPITARTE, SMITH. Absent:
VILLEGAS
3. CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one motion. There
will be no separate discussion on these items unless the Chairman, a Commissioner, member
of City Staff, or a citizen requests an item to be removed from the Consent Agenda for
discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda
in a sequence determined by the Rules of Order.
. Any item on the Consent Agenda that contains written recommendations from the City of
Eagle shall be adopted as part of the Planning & Zoning Commission's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of February 1,2010.
Aizpitarte moves to approve the minutes of February 1, 2010 as presented. Seconded by
Smith. ALL AYE...MOTION CARRIES.
4. UNFINISHED BUSINESS:
A. ZOA-03-08 - Zoninl?: Ordinance Amendment: The City of Eagle is proposing to amend Eagle City
Code Title 8 "Zoning", Chapter 6, Section 6 and Chapter 7, Section 3 of the Eagle City Code, and
amending Title 9 "Land Subdivisions", Chapter 2, Sections 3 and 4 of the Eagle City Code.
The proposed ordinance amendment, in brief, pertains to approval of extensions of time relative to
conditional use permits, preliminary and final plats, and preliminary and final development plans for
planned unit developments. The ordinance would allow for administrative approval of a single extension
of time and additional time extensions if approved by the City Council. This item was continued from the
February 1,2010, meeting.
Chairman Tanner introduces the item.
Discussion amongst the Commission.
City Planner Jeff Lowe, reviews the changes that staff had been directed to make and bring forward.
Aizpitarte moves to recommend for approval ZOA-03-08 Zoning Ordinance Amendment with the
following change in the language to reflect that under A-7-3-5 Conditional Use permits it shall read
"conditional use permits are an entitlement to the specific property on which the approval was
granted and upon transfer of title of said property the entitlement transfers to the new owner"
with the rest of the sentence being the same. Seconded by Tanner. ALL AYE.. .MOTION
CARRIES.
5. PUBLIC HEARINGS: NONE
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6. NEW BUSINESS:
Aizpitarte inquires if these two items could be continued as Commissioner Villegas is absent.
A. Election of Chairman and Vice Chairman.
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B. Discussion rel?:ardinl! staff reoort format.
Smith states that he appreciates the evolution of the staff reports. The addition of the tables and list of
responders to the entity letters has been a welcome addition. He has no issues with the current format.
Tanner states that he is not opposed to Aizpitarte's suggestions. The opposition of the applicant to staffs
recommendation gives the Commission a better understanding of some of the more complex issues.
Discussion of special conditions of approval and the inclusion Eagle City Code references for the
conditions of approval. Roehling states that the first sheet will be valuable as far as providing an abstract
for the full report.
General discussion.
City Planner, Mike Williams comments on the genesis of the staff reports. City Planners have worked
closely with the City Attorney to generate staff reports that are defendable in a court of law. The citation
of the city code is something that should be able to be accomplished. Discussion regarding the
formatting and layout of staff reports. Discussion amongst Commissioners, Zoning Administrator Bill
Vaughan, Planner Lowe and Planner Williams.
Tanner moves to continue items 6 A & B to the next meeting at which time a new Chairman will be
elected and staff will bring forward a mock staff report reflective of the changes suggested
tonight.. Seconded by Aizpitarte. ALL AYE...MOTION CARRIES.
7. REPORTS:
A. Commission:
B. City Attorney
C. Staff: Staff provides updates on upcoming agenda items before the City Council and recent
Council actions.
8. ADJOURNMENT:
Tanner moves to ajourn. Seconded by Roehling. ALL AYE.. .MOTION CARRIES.
Hearing no further business, the Commission meeting adjourned at 7:05 p.m.
RESPECTFULLY SUBMITTED:
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'-' SHARON K. BERGMANN
CITY CLERK/TREASURER
APPROVED:
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GARYTANN~
CHAIRMAN
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A TRANSCRIBABLE RECORD OF THIS MEETING IS AVAILABLE AT CITY HALL.
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