Resolution - 2018 - 18-35 - Destruction Of Transitory Public Records - 09/26/2018CR1GNAL
RESOLUTION NO. 18-35
AUTHORIZING DESTRUCTION OF TRANSITORY PUBLIC RECORDS
WHEREAS, Idaho Code 50-907, and 50-908 provides that the City Council may authorize the
destruction of public records no longer required by law or for city business; and
WHEREAS, On the l2`1' day of February 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, Transitory Records are not defined in Idaho Code 50-907. Transitory Records are
records of short-lived utility and are records of temporary usefulness in any format or medium,
created or received by the City in carrying out its daily activities, having no ongoing value
beyond an immediate and minor transaction or the preparation of a subsequent record.
Transitory Records are in such short-lived utility that they are not required to meet legal or fiscal
obligations, initiate, sustain, evaluate or provide evidence of decision-making, administrative or
operational activities; and
WHEREAS, the City's Records Retention Manual states "Proclamations: Transitory: Keep
Proclamations requested by outside groups/organizations one year."
WHEREAS, Idaho Code 50-908(1) states: "The city clerk shall serve as the municipal records
manager in each city". The City Clerk of the City of Eagle, Idaho is requesting that certain
public records be authorized for destruction in order to dispose of them.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following permanent, semi-permanent, temporary and transitory public records shall
be destroyed by shredding under the supervision of the City Clerk in accordance with Resolution
No. 02-04 and Idaho Code 50-907 and 50-908:
SEE ATTACHED SCHEDULE
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this 26. day of September 2018.
CITY OF EAGLE
STAN
MAYOR
ATTEST:
dal
`gHARog K. BERGMANN
CITY CLERK/TREASURER
SCANNED
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 18-35 of the City of Eagle and that the same is in
accordance with , e 'tion 50-907 and 50-908, Idaho Code.
Dated t . , day of September 018.
City Attorney
RESOLUTION NO. 18-35
SCHEDULE DESTRUCTION OF TRANSITORY
RECORDS
L NAME
Pack the Track, Racing Against Hunger
Treasurer Valley Classic Days
Kids Day America/International
Letter Carriers Food Drive Day
Motorcycle Awareness
Red Cross Month
Earth Day
Micron Treasure Valley Classic Pro -AM
Autism Awareness Day
Recreational Water Illness Prevention Week
Silver Star Day
Mustang Pride
Idaho Nonprofit Week
National Hospice Month
Census Partner
Prostate Cancer Awareness Month
Idaho Nonprofit Week
Disability Awareness Week
Treasurer Valley Firefighters Fill the Boot
Idaho Nonprofit Week
Red Ribbon Week
DATE
7/25/2006
7/11/2006
5/9/2006
5/12/2006
5/9/2006
2/21/2006
4/18/2006
5/29/2007
6/19/2007
5/20/2008
5/13/2008
11/25/2008
11/10/2008
11/2008
3/24/2009
8/25/2009
11/9/2009
4/19/2010
4/13/2010
11/7/2010
9/28/2010
Better Hearing Month 5/24/2011
Red Ribbon Week 10/22/2011
Pancreatic Cancer Awareness Month 11/2011
Idaho Nonprofit Week 11/13/2011
Eagle Mustang Day 11/17/2011
Better Hearing Month 5/13/2012
Eagle High School Music Program 3/27/2012
Pancreatic Cancer Awareness Month 11/2013
Pancreatic Cancer Awareness Month 11/2014
March for Meals 3/8/2016
Idaho Wines Recognition 5/24/2016
Domestic Awareness Month 8/27/2016
World Pancreatic Cancer Day 11/15/2016
March for Meals 3/14/2017
Day of Prayer 5/4/2017
Kids to Parks Day 4/25/2017
Year of the Lions 5/9/2017
Idaho Wines Recognition 5/24/2017
Global Pulmonary Fibrosis Awareness Month 9/12/2017
Domestic Awareness Month 9/26/2017
World Pancreatic Cancer Day 11/14/2017