Cost Share - 2023 - Valley Regional Transit VRT And The City Of Eagle FY 2023 - Public Transportation Financial Contribution - 1/24/2023 COOPERATIVE AGREEMENT
BETWEEN
VALLEY REGIONAL TRANSIT
AND
CITY OF EAGLE
FOR
PUBLIC TRANSPORTATION FINANCIAL CONTRIBUTION
THIS COOPERATIVE AGREEMENT("Agreement") is entered into this 241h day of January
2023 by and between VALLEY REGIONAL TRANSIT, a regional public transportation authority
authorized under Chapter 21, Title 40, Idaho Code ("Authority"), and the City of Eagle, a
municipal corporation organized, existing and authorized under Chapter 1, Title 50, Idaho
Code ("City").
RECITALS
a. Authority is the regional public transportation authority created to serve Ada and
Canyon Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November
3, 1998 public referendum. Authority provides publicly funded or publicly subsidized
transportation services and programs in Ada and Canyon counties.
b. City is a municipal corporation authorized under Chapter 1, Title 50, Idaho Code.
C. Idaho Code § 40-2109(7) provides that Authority may enter into cooperative
agreements with the state, other authorities, counties, cities and highway districts under the
provisions of Idaho Code § 67-2328, which expressly authorizes public agencies to enter into
agreements with one another for cooperative action for purposes within the power, privilege,
or authority of said agencies.
d. Idaho Code § 40-2110 provides that counties, cities, highway districts and other
governmental entities in the region may enter into cooperative agreements with the regional
public transportation authority in order to contribute funds from any source in recognition of
costs of the authority.
e. Authority develops funding requests through an approved cost allocation methodology.
There are four categories involved in generating the initial funding request: general
assessments, service and capital contributions, and special assessments.
f. Authority has budgeted the not to exceed amount of $120,976 for City to contribute
to support services, capital and regional overhead expenses. City has budgeted the same not
to exceed amount representing the City's proportionate share of support for services, capital,
and regional overhead, as set forth in Exhibit 1.
g. Authority generally follows the allocation methodology to designate how City
contributions are used. However,Authority may leverage City contributions as local match to
optimize utilization of both local and federal sources of funding to ensure the most effective
use of all revenue sources.
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AGREEMENT
NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of this
Agreement and not mere recitals, and for other good and valuable consideration,the receipt
and sufficiency of which are hereby acknowledged, it is mutually agreed as follows:
Section 1. Term
(a) This Agreement shall be in effect from the 18t day of October 2022, and will terminate
on the 30th day of September 2023, unless earlier terminated pursuant the mutual written
agreement of the parties hereto.
Section 2. Purpose
The purpose of this Agreement is:
(a) For City to pay up to $1.20,976 to Authority for Fiscal Year 2023 expenses pertaining
to services, capital, and regional overhead required to support the regional transportation
services within the City's jurisdiction, as set forth in Exhibit 1.
(b) For Authority to use City's contribution for service, capital, and regional overhead
expenses included in the annual FY2023 budget to support services within City's jurisdiction.
(c) For Authority to leverage City's contribution with matching federal funding to optimize
all revenue sources available for operations, capital, and regional overhead.
Section 3. Compliance
Authority, in using said City's contribution shall comply with all conditions required by
applicable federal, state and local laws and regulations, and shall maintain, in accordance
with generally accepted accounting practices and principles, records and books of account
regarding said assessments and operating costs.
Section 4. Payment
(a) City shall pay its general assessment of $17,960 and special assessment of $9,700
within 30 days of invoice and service assessment up to$93,316 on a quarterly basis as noted
in Exhibit 1.
(b) Payment shall be made directly to Authority at the following address, unless City is
notified in writing by Authority of a new address:
Valley Regional Transit
700 NE 2nd St Suite 100
Meridian, Idaho 83642
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(c) City's address, for the purpose of invoice, notice or correspondence, unless Authority
is notified in writing by City of a new address, is as follows:
City of Eagle
P.O. Box 1520
Eagle, Idaho 83616
Section 5. Contact Information
(a) Authority point of contact for this agreement is:
Jason Jedry, Finance Director, iiedrv@vallevregionaltransit.org, 208.258.2709
(b) City point of contact for this agreement is:
Nichoel Baird, Director of Long-Range Planning& Projects, rbaird@cityofeagle.org
Section 6. Miscellaneous
(a) Each party hereto represents and warrants that each person executing this Agreement
on behalf of such party is, at the time of such execution, duly authorized to do so by such
party's governing body and is fully vested with the authority to bind such party in all respects.
(b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the
remainder shall be construed to conform to the intent of the parties and shall survive the
severed provisions.
(c) Except as provided otherwise herein, this Agreement and any attachments hereto
constitute the entire Agreement between Authority and City concerning the subject matter
hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or
against any party.
(d) The captions and headings in this Agreement are for reference only and shall not be
deemed to define or limit the scope or intent of any of the terms, covenants, conditions or
agreements contained herein.
(e) This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third-party beneficiary rights in any person not a party hereto.
(f) This Agreement shall be binding on the parties hereto, and their successors and
assigns.
Section 7. Indemnification
To the extent permissible by law,Authority shall indemnify, defend, protect and hold harmless
City, and it's officers, agents and employees, from and against any and all liabilities, losses,
suits, claims,judgments, fines or demands arising by reason of injury or death of any person
or damage to any property, including all reasonable costs for investigation and defense
thereof(including but not limited to attorney fees, court costs, and expert fees), of any nature
whatsoever (collectively, "Claims") arising out of or incident to this Agreement, and any
renewal or extension thereof, and arising out of or caused by the negligent or intentional acts
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or omissions of Authority, it's officers, agents and employees, regardless of where the injury,
death, or damage may occur, except to the extent any such Claims arise out of or are caused
by the negligent or intentional act or omission of City or its officers, agents and
employees. City shall give to Authority reasonable notice of any such Claims. Authority shall
notify City of the counsel to be used in carrying out its obligations hereunder. City must state
any reasonable objection that it may have regarding the use of said counsel. The provisions
of this section shall be deemed to be a separate contract between the parties and shall
survive the expiration or any default, termination or forfeiture of this Agreement, and any
renewal or extension thereof. Notwithstanding anything to the contrary in the foregoing,City's
right to indemnification pursuant to the foregoing shall be limited to indemnification for such
Claims for which City incurs actual liability or expense. The foregoing indemnification includes,
without limitation, any Claim arising out of or caused by the noncompliance of any services,
programs, or activities provided by Authority under this Agreement with all applicable federal,
state, and local statutes, regulations, and requirements, including, but not limited to, the
Americans with Disabilities Act(ADA). Notwithstanding anything to the contrary in the foregoing,
(i) no employee or officer of Authority shall be personally liable to City under this
Agreement, (ii)with respect to third party Claims, both Authority and City expressly reserve any
and all of the privileges and immunities available to them, if any, under Idaho law, and
(iii)the agreement of Authority to hold harmless or indemnify City shall be limited to, and be
payable only from, Authority's available insurance or self-insurance coverage for liability
assumed by contract available as a part of its general liability insurance program."
EXECUTED and effective as of the date first above written.
Valley Regional Transit: City of Eagle:
Kelli Badesheim soon Mayor
Chief Executive Officer
Printed Name
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Exhibit 1
FY 2023 CITY OF EAGLE SERVICE AND CONTRIBUTION DESCRIPTION
Pursuant to the FY 2023 Cooperative Agreement between Valley Regional Transit(VRT)and
the City of Eagle for Public Transportation Financial Contribution,Table 1 outlines the public
transportation activities in the four categories used to generate the contribution request.
Table 1: Breakdown of Local Contribution Requests
General Service Capital Special Assessment
Assessment Contribution' Assessment
$17,960 $93,316 $0 $9,700
1 Service Contribution represents the estimated cost to the City to support on-demand
trips in fiscal year 2023. This may be referred to as a special assessment in budget
documents until the new service model is incorporated into the cost allocation model.
General Assessment: Supports regional planning efforts such as service expansion or
revisions to improve transit connections and regional operations such as the regional
customer service call center and regional transit information technology. In accordance with
VRT's local cost allocation methodology,these costs are divided by each jurisdictions' share
of the regional population.
Service Contribution: Represents the do not exceed amount to be invoiced quarterly in
support of on-demand trips in fiscal year 2023. (Table 2)On-demand trips are planned to
operate as a pilot, Monday through Friday from 8am to 5pm. It is expected that these
services will begin in the second quarter of FY2023.Quarterly invoices will be for services
planned in that quarter.
Capital Assessment was not assessed of the City of Eagle for FY2O23.
Special Assessment: Supports specific activities, projects or programs requested by the City
of Eagle. In FY 2023 the City of Eagle special assessments go to support the transportation
needs of seniors and people with disabilities throughout Eagle.
Table 2: Pa ment Schedule
General Special Capital Service Total
Assessment Assessment Assessment Assessment*
Qtr. 1 $0 $0 $0 $0 $0
r. 2 $17,960 $9,700 $23,329 $50,989
Qtr.3 1123,329 $23,329
r.4 J $23,329 $23,329
Total 1 $17,960 1 $9,700 $0 J $69,987 1 $97,647
*Exact amounts are still to be determined;the service assessment total will not exceed $93,316.
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