Minutes - 2011 - Development Impact Fee Committee - 07/19/2011 - JointCITY OF EAGLE
PARKS AND PATHWAYS DEVELOPMENT COMMISSION
DEVELOPMENT IMPACT FEE ADVISORY COMMITTEE
Joint Meeting Minutes
July 19, 2011
The Parks and Pathways Development Commission and the Development impact Fee Advisory
Committee met in a joint meeting on July 19, 2011, at Eagle City Hall, Vice Chairman Zollinger
presiding.
I. GALL TO ORDER: The meeting was called to order at 5:32 PM.
2. ROLL CALL: Present -- Aaron, Ferguson, McColl, Stockton, Talbert and Zollinger. Absent —
Brown -Olson and Walker.
3. APPROVAL OF MINUTES:
A. PPDC-DIFAC Joint Meeting Minutes of May 10, 2011
Motion was made by Ferguson and seconded by McColl to approve the minutes of May 10,
2011, as written. ALL AYES. MOTION CARRIED.
4. DISCUSSION ITEMS:
A. Parks and Pathways Items: Public Works Director, Michael Echeita, asked for input on the
upcoming budget for the Impact Fee Fund. It is estimated there will be $347,000 by the end of
the year for budgeting purposes. Approximately $75,000 is needed for erosion control, and
irrigation and landscaping completion at the Eagle Sports Complex. Motion was made by
Ferguson and seconded by Aaron to recommend a budget of $75,,000 for that purpose. ALL
AYES. MOTION CARRIED. Discussion on the velodrome and its future prospects, master
planning and concept planning for all of the parks, and potential partnerships followed. It was
agreed to recommend budgeting the estimated balance of funds as follows: Planning,
$85,,000; Construction, $125,000; Land Purchase or Lease and Misc, $02,000. Motion was
made by McColl and seconded by Stockton to recommend the balance of the funds be
budgeted as stated. ALL AYES. MOTION CARRIED. It was reported that there will be two
groups doing maintenance on the bike trails at the Eagle Sports complex and Laguna Point
needs some attention, another work day might be a good idea. There were also two washouts
in The Shores this year and some of the gravel will need to be replaced.
B. City of Eagle Impact Fees: Vern Brewer, Holladay Engineering, provided history on the Park
Impact Fees to bring the Committee current with where they are at this point. The original
1999 study and report laid out the considerations at that time and updates must follow the
same pattern. He reviewed the information gathered and explained the specifics and
highlights of the draft report. Several questions were asked and clarification was given. The
draft report recommends a decrease in the impact fees to a rate of $1333.41 for a single family
dwelling unit, other configurations are made accordingly. There was discussion on a Pathway
Impact Fee and its timing. Funding will have to be provided for the drafting of it and the
collecting of information for it in the budget, approximately $50,.000. It will be a stand -alone
document separate from the Parks Impact Fee document. Motion was made by Talbert and
seconded by Ferguson to approve the Update and Amendments to the Development Impact
Fee Study and Capital Improvements Plan subject to edits offered by staff or committee
members by July 75t'. ALL AYES. MOTION CARRIED. Following receipt of any edits, the Study
and Plan will be forwarded with the Committee's recommendation to City Council for their
consideration.
5. REPORTS:
A. Staff: None.
B. Commission Members: *Rich will contact one of our neighboring cities to invite one of
their planners who works with park development to attend one of our meetings. *The regular
August meeting is still planned for at this time. If there are no agenda items, the meeting may
be rescheduled or cancelled.
6. ADJOURNMENT:
Motion was made by McColl and seconded by Ferguson to adjourn. ALL AYES. MOTION
CARRIED. The meeting adjourned at 8:48 PM.
Respectfully submitted:
f'.
SHARON K. BERGMANN
CITY CLERK /TREASURER
APPROVED:
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RICH TALBERT
CHAIRMAN
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Kellie McCombs
/°11111m: Randy Zollinger [RZollinger@bowencollins.com]
it: Monday, June 27, 2011 4:05 PM
o: Kellie McCombs; Amy Aaron; Chuck Ferguson; conniebrownolson@kw.com;
kstfnots@earthlink.net; Jay Walker; mkmccoll@gmail.com; Michael Echeita; Mike Huffaker2;
Mike Williams; rich@solargreenlawncare.com
Subject: RE: June 21st meeting
Kellie,
I'm probably forgetting some of our previous discussions, but my budget thoughts are planning focused and include:
1. Planning ($135k Total)
a. Eagle Sports Complex— Detailed Master Plan (S75k). The detailed master plan would principally
--- --) focus on coordinating park development concepts proposed by partners for the entire complex,
including, walking trails, BMX tracks, baseball fields, mountain bike trails, basketball courts, skate
t` park and velodrome. Other park development concepts could potentially be explored with other
potential partners. Landscape architect renderings based on 1 -ft contour topographic surveys
C would be used to set construction budgets and development schedule.
• Partnerships:
o Ada County
o West Valley Little League (WVLL)
o Eagle Foothills BMX
,11.1%\ o Boise Area Mountain Bike Association (BAMBA)
b. Concept Plans ($60k). Develop conceptual park planning documents that include survey and
landscape architecture design work to develop conceptual level planning documents used to solicit
potential partnerships, define park development and allocate budgets. Several concepts could be
developed per park to and public/community engaged to help select alternative. Concept plans may
cost $20k/each.
• Beagle Park
• Ponds at Eagle River District
• Other?
2. Construction ($175k Total)
a. Eagle Sports Complex. ($175k). To accommodate WVLL schedule, most or probably all of this fund
could be used to cover certain construction costs to further develop the Eagle Sports
Complex....nothing on the velodrome please.
b. Land Purchase for New Parks (SS)
c. Existing Park Equipment Upgrades ($$)
I agree we need just a few budget categories to provide some flexibility in spending money, but I also feel we need some
budgets defined to avoid "city council cherry picking."
, pdy Zollinger, P.E.
'en Collins & Associates, Inc.
),9 of -,r, 1 Office
11f. '#19 9.3i2 Mobile
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Kellie McCombs
tiom: Mary Kelly McColl [mkmccoll@gmail.com]
:nt: Tuesday, June 28, 2011 10:51 AM
fo: Randy Zollinger
Cc: Kellie McCombs; Amy Aaron; Chuck Ferguson; conniebrownolson@kw.com;
kstfnots@earthlink.net; Jay Walker; Michael Echeita; Mike Huffaker2; Mike Williams;
rich@solargreenlawncare.com
Subject: Re: June 21st meeting
PPDC Folks,
Sony about the lack of a quorum. I should have made sure I was available by phone while I was in NY.
Wow, we've known about the budget for a long time but now it seems like hurry up and decide when little,
specific, dollars -and -cents discussion has taken place.
Ques: Any chance we can meet before the 19th? probably not. Could a subgroup of PPDC (a budget
committee) get together and, using Randy's ideas as a starting point, put something together to share with the
rest of us? Also, unlikely, given the short timeline.
In lieu of either of those things happening, I suggest we work with Randy's great work and ideas, adding and
subtracting, or at least commenting on it as our combined proposal.
I'll start.
1)I really agree with spending funds on planning, for the sports complex and for ALL the remaining parks. If
include the entire parks system in a master plan, then we'll be able to deal with some more than others, as we
.e fit. Even a plan that includes doing nothing beyond maintenance needs to certain well-established or little
used - whatever the criteria we come up with - will still be part of the plan.
2) I would hate to see 80% of the $313,000 ($75,000 for planning, $175,000 construction) go to one project,
the Sports Complex. Especially since that $175,000 is dedicated to one use, ball fields. I realize that the
original intent of the complex was to include ball fields but I'm not sure it makes sense to allocate so much to
construction for a very large area without a Master Plan in place. You know, the cart before the horse scenario.
Again, Randy, you've done some great work; you may be the only one of us, including or especially me, who
has done some serious thinking about this. My comments are just that, comments. My overall suggestion is that
we add to the planning/concept funds, include the entire parks system, which may mean concept plans for some
and more detailed plans for others (Sports Complex) and lower the construction spending.
I also suggest that, if possible, we not restrict construction spending to just the Sports Complex, or if that's the
one area we focus on, that we not commit all of the construction spending to the WVLL's proposal.
Don't get me wrong, baseball is one of my two favorite spectator sports (the other one's hockey - where shall we
put the hockey rink? (;-). And from what I've heard, the WVLL proposal is a good one.
Sony that I'm not better organized with my thoughts but there you have it. "Discuss among yourselves."
Randy, a huge thank you for your work.
'ary
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